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Todoist

    Use Gmail with Todoist

    Keep your Gmail inbox neat and tidy by turning your emails into Todoist tasks. The integration is available as a Google Chrome extension or a Google Workspace add-on. Learn the difference between the two, and how to set up, use, and remove the integration.

    Note

    The standalone Todoist for Gmail Chrome extension was retired on June 30, 2026. If you used it to add emails as tasks, switch to the Google Chrome extension below, which includes built-in Gmail support.
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    Install the integration

    When installing the Gmail integration, you’ve got two options:

    IntegrationAvailable toInstall on
    Google Chrome extensionAnyone who uses a Chromium browserAny desktop with Google Chrome
    Google Workspace add-onAnyone who has a Gmail account or Google Workspace account

    Gmail web app

    Gmail for iOS

    Gmail for Android

    Warning

    Due to limitations in the app, email links in tasks created through either the Chrome extension or Workspace add-on will open only in Gmail in a web browser window. These links won't open in Gmail for iOS or Android.

    You can use both simultaneously or stick to one, whichever works best for your workflow.

    Set up the Chrome extension

    Get started by adding Todoist and mail.google.com to your web browser safe list:

    1. Click the three dots icon of the web browser. This opens the browser menu.
    2. Click Settings.
    3. Select Privacy and security.
    4. Click Third-party cookies.
    5. Scroll to the bottom and click Add.
    6. Type [*.]todoist.com and click Add.
    7. Type mail.google.com and click Add.
    8. Restart the web browser.
    9. Log in to the Todoist account at https://app.todoist.com/.

    Then, install the Chrome extension:

    1. Go to the Chrome Web Store.
    2. Search for Todoist for Chrome.
    3. Click Add to Chrome at the top-right. A pop-up will appear.
    4. Select Add extension.

    Add a task with the Chrome extension

    You can use Todoist directly in Gmail after installing the extension. There are three ways to add a task from Gmail:

    Add website as a task

    todoist-for-chrome-extension.png

    You can add any Gmail message as a task directly from your task list in the Chrome extension:

    1. Open a message in Gmail.
    2. Click the Todoist icon in your extensions bar in the top right.
    3. Click Add website as task at the end of your task list. The message's subject and URL are added as the task name.
    4. Click the Add task button.

    Use the Todoist icon on the toolbar

    todoist-for-chrome-extension-gmail-1.png
    1. Select an email.
    2. Click the Add to Todoist button in the toolbar. Quick Add will appear as a pop-up.
    3. Review or make any necessary changes to the task.
    4. Click the Add task button. The message's subject and URL are added as the task name.

    Add selected text as a task

    todoist-for-chrome-extension-gmail-2.png

    If you're reviewing an email, and want to add a specific line of text as a task in Todoist, use your cursor to select the text. Right-click to open the context menu, and select Add to Todoist. Quick Add will appear as a pop-up. Review or make any necessary changes to the task, then Click the Add task button. The selected text and URL are added as the task name.

    Galina · Customer Experience Lead

    Create tasks, complete tasks, view your projects, and more—all without needing to open a new browser window.

    Open emails through Todoist

    In Todoist, click any task created with the Chrome extension. A new browser window will open where you can view the email.

    When you add an email as a task using the Chrome extension, only you can open the email link – it opens directly in your Gmail. If you're working in a shared project and want teammates to access the email content too, forward the email to the project instead. The forwarded email body becomes a comment attachment that everyone on the project can see.

    Remove the Chrome extension

    If you no longer want to use the Chrome extension to add tasks from Gmail, follow the steps in the Google Support article to remove it.

    Install the Workspace add-on

    gmail_addon.png

    Get started by logging in to the Gmail web app to install the add-on:

    1. Log in to https://mail.google.com

    2. Click the plus symbol in the side panel. This opens the Google Workspace Marketplace.

      If the side panel is not visible, click the left chevron button at the bottom-right to toggle it on.

    3. Search for Todoist for Gmail.
    4. Click Install.
    5. Authorize the integration.
    6. Click Allow.

    Use the Workspace add-on

    With the Workspace add-on, you can use the Gmail web app or Gmail mobile apps to turn emails into Todoist tasks or open emails from Todoist.

    Note

    The add-on refreshes its data about every 5 minutes. A project you just created in Todoist might take a few minutes to appear in the add-on.

    Add tasks through Gmail

    1. Open the email you want to add as a task.
    2. Click the Todoist icon on the right.
    3. Click Add task.

    Quick tip

    Before adding that task, choose which project to add it to, or make changes to the task's name, due date, due time, task duration, label, or priority.

    To use the Workspace add-on, switch to the Gmail web app or the Gmail mobile apps.

    Warning

    This add-on isn't supported on iPadOS.

    td-gmail-add-on-ios.jpeg

    1. Open the email you want to add as a task.
    2. Scroll to the bottom of the email to see the available add-ons.
    3. Tap the Todoist icon.
    4. Tap Add task.

    Quick tip

    Before adding that task, choose which project to add it to, or make changes to the task's name, due date, due time, task duration, label, or priority.

    Warning

    This add-on isn't supported on Android tablets.

    td-gmail-addon-android.jpg

    1. Open the email you want to add as a task.
    2. Scroll to the bottom of the email to see the available add-ons.
    3. Tap the Todoist icon.
    4. Tap Add task.

    Quick tip

    Before adding that task, choose which project to add it to, or make changes to the task's name, due date, due time, task duration, label, or priority.

    Open emails through Todoist

    Click any task created via the add-on to open it in a separate browser window.

    To use the Workspace add-on, switch to the Gmail web app or the Gmail mobile apps.

    Tap any task created with the Workspace add-on to open it in the mobile browser.

    When you add an email as a task using the Workspace add-on, only you can open the email link – it opens directly in your Gmail. If you're working in a shared project and want teammates to access the email content too, forward the email to the project instead. The forwarded email body becomes a comment attachment that everyone on the project can see.

    Remove the Workspace add-on

    If you no longer want to use the Workspace add-on:

    1. Log in to mail.google.com.
    2. Click the Todoist icon in the side panel.
    3. Click the three dots icon at the top-right.
    4. Select Manage add-on.
    5. Click Todoist for Gmail.
    6. Click Uninstall.

    Get in touch

    If you’re having trouble installing or using either the Google Chrome extension or the Google Workspace add-on, get in touch with us.