Todoist is a great fit for small to mid-sized teams who want clarity without complexity. It works especially well for remote teams, and anyone who prefers to spend their time doing the work rather than setting up the tool to do the work. If your team’s ever opened a new app and thought, “Where do we even start?”, Todoist might be exactly what you’re looking for.

Teams often switch to Todoist after running into friction elsewhere – complex setups, way too many features, or tools that require a full-time owner just to maintain. Todoist offers a calmer, cleaner experience. It’s quick to set up, easy for everyone to use, and gets out of your way so the team can actually get things done. It’s productivity without the intense project management overhead.

It’s built for both, and that’s what makes it different. With Todoist, you don’t need one tool for your team and another for your personal life. You can manage work projects, delegate tasks, and collaborate with your team – while still tracking your own to-dos, reminders, and goals in the same space. No juggling logins. No switching mental modes. Just one calm, focused place for everything that matters (with separate workspaces to give you full control of both life and work).

Yes. Every project in Todoist can be viewed as a list or a board (also as a calendar in our Pro and Business plans). The board layout works just like a Kanban setup – drag and drop tasks between columns, customize stages, and collaborate visually. You get the flexibility of boards but can switch back and forth to other views (like list) as much as you please.

Yes. Todoist integrates with Slack, Google Calendar, Outlook, Microsoft Teams, Zapier, and more. You can sync deadlines, turn messages into tasks, and build automations to keep everything flowing - no duct-tape workflows required.

Todoist protects your data using industry-compliant encryption: TLS 1.2+ is used to secure data in transit, and AES‑256 encryption is applied to data at rest. All data is hosted on Amazon Web Services (AWS), which maintains a range of globally recognized security certifications, including ISO/IEC 27001. Todoist provides a high standard of security perfect for the vast majority of security-conscious teams. We’re officially SOC 2 Type I compliant, and currently working on obtaining SOC 2 Type II certification. Visit our Trust Center for more security-related information.

Yes. Todoist for Teams includes a 14-day free trial with full access to team features. It’s the easiest way to see if it fits your workflow before making the switch. Set up a few projects, invite your team, and take it for a real spin.