Forwarding emails to Todoist

Available for

  • Beginner
  • Pro
  • Business

Platforms

  • Web
  • macOS
  • Windows 10

Easily forward your emails from any email client to Todoist to add them as tasks or comments.

Forwarding to projects

You can turn your emails into Todoist tasks by forwarding them to a project. The subject line will become the task name, and the body of the email will be added as a comment. All attachments smaller than 25MB will also be attached.

forward_projects_web.png

How to get a project’s email address

  1. At the top right of a project, click the three dots icon.
  2. Select Email tasks to this project.
  3. Click Copy email next to the email address provided.

Use this email address to forward emails to the project.

Note

Your Todoist Inbox counts as a project. This means that if you would like to forward an email to your Todoist Inbox, you can get the email address for your Todoist Inbox the same way you would for any other project.

You can also add due dates, labels, priority levels, and assignee right from your email client. All you have to do is include any of these in either the subject or any place above your signature in the body of your email:

To schedule the task right away, add <date due date>. For example, <date tomorrow>, <date 12/22>, <date every other day>, and <date every last day>, are all supported. You can use any of Todoist's supported due date and recurring due date formats.

Note

The word date is required when adding a due date. For example, adding <tomorrow> won't work, but adding <date tomorrow> will.

Note

We currently don’t support due dates in Czech and Turkish but we’re working on it and plan to add support for these languages in the future.

To add a label, add @labelname. For example, @work, @email, or @5min.

To add a priority, simply add p1, p2, or p3

To assign the task when forwarding the email to a shared project, add +firstname\ lastname of the assignee in the subject. For example, if you’re collaborating with Amy Jones and you want to assign a task to her, simply add +Amy\ Jones. Prefix matches work too, so you can use +Amy, providing they're the only collaborator with that name. 

Examples

If you forward an email with this subjectThis Todoist task will be created
Join our next event! <date Friday> p1A task called "Join our next event!" with priority 1due on Friday.
Fwd: Tomorrow's meeting <date tomorrow>  @work p2 +Amy\ JonesA task called "Fwd: Tomorrow's meeting", with priority 2, due tomorrow, assigned to Amy Jones, with the @work label.
Re: Office supplies @email p3 <due next Wednesday>A task called "Re: Office supplies", with priority 3due next Wednesday, with the @email label.

Forwarding to comments

You can also forward emails to Todoist as comments. Perfect for when you need to attach information to an existing task or project.

If you wish to add an extra note to the attached email chain in the comments, you can add it to your email before forwarding it to Todoist. For this, simply type text in your email before sending it. If you do not add any text to your email before forwarding to Todoist, your whole email chain will get added as an attachment with no text (as seen in the image below).

forward_tasks_web.png

How to get a task’s email address

  1. Click on the task to open the task view.
  2. Click the three dots icon.
  3. Select Add comments via email.
  4. Click Copy email next to the email address provided.

Use this email address to forward emails to the task.