Introduction to workspaces

Think of a workspace as a place where you can house and organize information.

They allow you to separate personal tasks from team tasks and give teams a truly shared space to collaborate.

Warning

It is not currently possible to move projects between workspaces. We are currently working on implementing this. In the meantime, you can export a project and import it into another workspace.

Note

When you set up a Todoist account, you'll receive a personal workspace by default. This is part of the Todoist account and can't be deleted.

Set up a new workspace

  1. Log in to your Todoist account on https://todoist.com.
  2. Scroll to the bottom in the left-hand menu.
  3. Click Add workspace.
  4. Enter a workspace name.
  5. (Optional) Invite members to your workspace by entering their email addresses.
  6. Click Add.

Note

During the public beta, all users (whether Free or Pro) will be able to create one free Starter workspace. With an upgrade to our Business plan, you’ll gain the ability to create one additional free Starter workspace. Note that this limit only applies to workspace creation; you’ll still be able to join any workspace you’re invited to separately.

Note

During the beta, the option to create a team workspace isn't available on Android and iOS. 

Add someone to your workspace

    1. Log in to your Todoist account on https://todoist.com.
    2. Open the workspace you would like to add new members to.
    3. Click the Members icon in the top-right corner.
    4. Click Invite people in the top-right corner.
    5. You now have two options:
      • Invite people via an invite link by clicking Copy link and sending the link to the person you wish to add to your workspace.
      • Enter the person’s email (it has to be the one they use with their Todoist account) under Invite by email. Then click Send invites in the bottom-right corner.

Note

New collaborators will automatically be added as Members (on the Business plan) or as Admins (on the Starter plan). There are 3 different types of roles in workspaces: Admin, Member, and Guest. You can learn more about each role here.

Remove someone from a workspace

  1. Log in to your Todoist account on https://todoist.com.
  2. Open the workspace you would like to remove someone from.
  3. Click the Members icon in the top-right corner.
  4. Find the person you wish to remove and click on their role (either Admin, Member or Guest) to the right of their name.
  5. Select Remove from workspace.

Leave a workspace

  1. Log in to your Todoist account on https://todoist.com.
  2. Open the workspace you would like to leave.
  3. Click the Settings icon in the top-right corner.
  4. Below your workspace name, click General.
  5. Click Leave workspace.

Delete a workspace

Warning

When you delete a workspace, it will immediately and permanently delete all your workspace data, including all projects, tasks, comments, and files. This cannot be undone. This action affects you and everyone else in the workspace.
  1. Log in to your Todoist account on https://todoist.com.
  2. Open the workspace you would like to delete.
  3. Click the Settings icon in the top-right corner.
  4. Below your workspace name, click General.
  5. Click Delete workspace.

Warning

Only admins can delete a workspace.

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