Collaborate with your team in Todoist

Available for

  • Business

Once you've created your team in Todoist, you can start collaborating with your colleagues. Projects are accessible to everyone in the team by default, so it is quick and easy to get to work!

Quick tip

Are you collaborating with a friend or a family member? Try sharing a personal project instead.

Create a team project

When you're an admin or member of a team, you can create projects. Here's how:

  1. Click your team name in the sidebar.
  2. Click the Add button.
  3. Select Add project in the menu.
  4. Give your project a name.
  5. Click Add to confirm.

Join a team project

When you are an admin or a member of a team, you automatically have access to view all non-restricted projects. However, if you want to work in a project, you'll need to join it:

  1. Click your team name in the sidebar.
  2. Open the project you want to join.
  3. Click the Join button.

The number of people that can join a project depends on your team plan.

Quick tip

Click the Projects I haven’t joined button in your team settings to get an overview of all projects you haven't already joined.

Invite someone to a team project

Your team may not have access to the projects they need yet. Here's how to invite someone to a team project:

  1. Click your team name in the sidebar.
  2. Open the project.
  3. Click the Share icon at the top-right.
  4. Enter the person's name or email address.
  5. Click Invite.

The number of people that can join a project depends on your team plan.

Use a team project

Here are some of the simple, yet powerful, features that make working on team projects easy-peasy:

Evert · Head of Customer Experience

Check out our guide on managing team tasks in Todoist to see how you can get the most out of team projects.

Leave a team project

  1. Find the team project in the sidebar.
  2. Hover your mouse over the project.
  3. Click the three dots icon next to the project name.
  4. Select Leave.
  5. Click Leave again to confirm.

Delete a team project

  1. Find the team project to delete in the sidebar.
  2. Click the three dots icon next to the project name. 
  3. Click Archive. Click Archive again to confirm.
  4. Click your team name in the sidebar.
  5. Click Active projects to open the Project type menu.
  6. Select Archived projects and open the project.
  7. Click the three dots icon to the right of the project name.
  8. Select Delete. Click Delete again to confirm.

Assign a team task

Assign an existing task

You can assign multiple tasks at once! Here is how.

  1. In any shared project, click the assign icon to the right of the task name.
  2. Select the person's name from the drop-down menu.

Assign a new task

  1. Open any shared project and click + Add task.
  2. Write out the task name and type the + symbol followed by their name.
  3. Select the person's name from the drop-down menu.

Quick tip

Did you know you can set a reminder for someone else? Learn how to assign a reminder to someone in your team.

FAQ

Can I create private projects that aren't available to everyone by default?

Absolutely. Just change the access of your project to Restricted. You can learn more in this article.

I have a Business account and I want to prevent project sharing with people that are outside of my team. Is this possible?

Learn how to prevent project sharing with people outside of your team here. You'll need to be an admin in order to set permissions for your team.

Can I assign the same task to multiple people?

It's not possible to assign tasks to multiple people. To learn more, including some workarounds, please read this article.

Can I assign a task to myself?

Yes, you can! When assigning a task, simply choose the "Me" option. Please note that you can only do this in a shared project.