Collaborate with friends and family in Todoist

Available for

  • Beginner
  • Pro
  • Business

Need somewhere to plan a big party with a friend, share a grocery list with your spouse, or assign chores to your kids? Try sharing your project with them!

Quick tip

Are you collaborating with colleagues in Todoist? Create a workspace, and collaborate with your team.

Share your project

Everyone you share your project with will have full access to all the information, like tasks, comments, and file attachments. They can add new tasks, assign tasks, complete tasks, add comments, and upload new files to the project.

  1. Right-click the project and select Share.
  2. Type the name or email address of the person you want to share with. If the person you're inviting doesn't have a Todoist account, they’ll receive a project invite email with the option to sign up for a free account.
  3. Click Invite to send the invitation(s).

Share a parent project

If you share a parent project with someone, they won't automatically have access to its sub-projects. You will instead need to invite them to each sub-project.

Assign a task

Delegate tasks to the right people by assigning them to the project members, including yourself.

Assign an existing task

In any shared project, click the assign icon next to the task. Then, select the person's name from the assignee menu.

Assign a new task

  1. Open any shared project and click + Add task.
  2. Type the task name followed by the plus symbol.
  3. Select the person's name from the assignee menu.


You can only assign a single person to a task, but you can select and assign multiple tasks to someone.

Remove someone from your shared project

  1. Right-click the project.
  2. Select Share from the menu.
  3. Hover over a user's name you want to remove.
  4. Click the trash can icon next to their name.

Pay for your family or friends from one Todoist account

The easiest way to upgrade Todoist for your family or friends is to create and invite everyone to a Todoist team. Then, upgrade your team to the Business plan.

When you upgrade to the Business plan, you become an admin and will be billed for all its members. All team members will receive Todoist Pro as part of the Business plan, which means they'll have access to paid features, like custom reminders, calendar layout, backups, and more.  

Get in touch

If you're having trouble collaborating with friends and family in Todoist, get in touch with us. We – Dermot, Marija, Evert, and our 14 other teammates – review all feedback as we continue to make Todoist even better.