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    Use the calendar layout in Todoist

    The Todoist calendar layout helps you and your team visualize upcoming work and align on important dates. By displaying tasks in a weekly or monthly grid, you can identify schedule gaps and stay organized. Use this guide to learn how to enable, navigate, and customize your calendar layout.

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    Apply the calendar layout in a project

    Apply the layout during project creation

    calendar-layout-web-settings.png

    When creating a new project, select Calendar in the Layout section.

    Change the layout of a view or existing project

    1. Open the view or project from the sidebar.
    2. Click Display at the top-right.
    3. Select Calendar.
    4. Select the Week, 3 days, or Month layout.

    If you no longer need the calendar layout, switch to either the board or list layouts.

    Apply the layout during project creation

    calendar-layout-ios-settings.png

    When creating a new project, select Calendar in the Layout section.

    Change the layout of a view or existing project

    1. Tap the project in the navigation menu.
    2. Tap the three dots icon.
    3. Tap Display.
    4. Select Calendar.
    5. Tap Layout.
    6. Select Agenda or Week. Week shows three days in portrait and seven days in landscape.

    If you no longer need the calendar layout, switch to either the board or list layouts in the Display menu. Then, tap Done.

    Apply the layout during project creation

    calendar-layout-android-settings.png

    When creating a new project, select Calendar in the Layout section.

    Change the layout of a view or existing project

    1. Tap the project in the navigation menu.
    2. Tap the three dots icon.
    3. Tap Display.
    4. Select Calendar.
    5. Tap Layout.
    6. Select Agenda or 3-day. Depending on the device orientation, you’ll see Week instead of 3-day.
    7. Tap Save to confirm.

    If you no longer need the calendar layout, switch to either the board or list layouts in the Display menu.

    Olivia · Customer Experience Specialist

    Take time management to the next level with the Upcoming view! Apply the calendar layout to this view and create a time-blocked plan for your week.

    Apply the calendar layout to a filter or label

    1. Click Filters & Labels in the sidebar.
    2. Select the filter or label you wish to apply the layout to.
    3. Click Display in the top-right.
    4. Select Calendar.
    5. Select the Week, 3 days, or Month layout.
    1. Tap Browse at the bottom-right.
    2. Tap Filters & Labels.
    3. Open the filter or label you wish to apply the layout to.
    4. Tap the three dots icon in the top-right.
    5. Tap Display.
    6. Select Calendar.
    7. Tap Layout.
    8. Select Agenda or Week. On Android, you’ll see 3-day or Week, depending on the device orientation.

    Create a task in the calendar layout

    calendar-layout-web-add-task.png

    1. Click the day to schedule a task in the calendar.
    2. Enter the task name and add any task details.
    3. (Optional) Add a deadline to view a deadline chip in the calendar.
    4. Click Add task.

    Quick tip

    Press and hold an empty calendar slot to add a task. Before you add it, you can drag the task block to another time or visible day.

    calendar-layout-ios-add-task.png

    1. Drag the Dynamic Add button to the day to schedule a task.
    2. Enter the task name and add any task details.
    3. (Optional) Add a deadline to view a deadline chip in the calendar.
    4. Tap the submit button.

    calendar-layout-android-add-task.png

    1. Drag the Dynamic Add button to the day to schedule a task.
    2. Enter the task name and add any task details.
    3. (Optional) Add a deadline to view a deadline chip in the calendar.
    4. Tap the submit button.

    Rachel · Customer Experience Specialist

    Who says the week always starts on a Monday? Choose when your week starts in the General tab of your Todoist settings. This will automatically reflect in the calendar layout.

    Schedule a task in the calendar layout

    Schedule a task without a date

    calendar-layout-web-schedule-task.png

    1. Open the project from the sidebar.
    2. Click No date at the top-right. A sidebar opens and shows your tasks with no date.

    3. Drag the task to the appropriate date in the calendar to assign it as the date.

      To use the scheduler instead, click the three dots icon beside the task and pick a date to assign it as a date.

    Reschedule a task

    Drag the task to a different day in the calendar.

    Schedule a task without a date

    calendar-layout-ios-schedule-task.png

    1. Tap No Date at the top-right of the project.
    2. Select the task in the list.
    3. Tap Schedule.
    4. Assign a date.

    Reschedule a task

    Drag the task to a different day in the calendar.

    Schedule a task without a date

    calendar-layout-android-schedule-task.png

    1. Tap No date at the top-right of the project.
    2. Select the task in the list.
    3. Tap Schedule.
    4. Assign a date.

    Reschedule a task

    Drag the task to a different day in the calendar.

    Note

    Manual sorting isn't available for the calendar layout. Instead, tasks are sorted by default.

    View future occurrences

    By default, recurring tasks only show the next occurrence. However, if you’re a Todoist Pro or Business customer, and you've applied the calendar layout to the Upcoming view on your desktop or web app, you can see all future occurrences of your recurring tasks.

    To turn future occurrences on or off, click Display at the top-right and toggle Future occurrences.

    Future occurrences aren’t available on iOS or Android.

    Note

    If the list or board layout is applied to the project, you'll only see the next recurrence of the task.

    Color tasks in the calendar layout

    Tasks in the calendar layout are colored by priority by default. You can color them by label or project instead to see at a glance what kind of work a day holds. The setting applies to projects, Inbox, Today, Upcoming, and Filters & Labels. It syncs across the platforms you use Todoist on.

    1. Open a project, Inbox, Today, Upcoming, or a filter or label in Filters & Labels.
    2. Click Display at the top-right.
    3. Select Calendar.
    4. Select Coloring.
    5. Choose Priority, Label, or Project.

    Note

    Task coloring works in the Week, 3 days, and Month layouts. In Inbox and project views, you can color tasks by Priority or Label only. All tasks in these views belong to the same project.
    1. Open a project, Inbox, Today, Upcoming, or a filter or label in Filters & Labels.
    2. Tap Display at the top-right.
    3. Select Calendar.
    4. Tap Coloring.
    5. Choose Priority, Label, or Project.

    Note

    Task coloring works in the Week layout only, not in Agenda. In Inbox and project views, you can color tasks by Priority or Label only. All tasks in these views belong to the same project.
    1. Open a project, Inbox, Today, Upcoming, or a filter or label in Filters & Labels.
    2. Tap Display at the top-right.
    3. Select Calendar.
    4. Tap Coloring.
    5. Choose Priority, Label, or Project.

    Note

    Task coloring works in the 3-day layout only, not in Agenda. In Inbox and project views, you can color tasks by Priority or Label only. All tasks in these views belong to the same project.

    Get in touch

    If you’re having trouble using the calendar layout, get in touch with us.