Unsurprisingly, tasks are probably the most important feature in Todoist! You can create a task for anything, big or small:
- Want to remember to call mom? Create a task!
- Do you need to bring some important documents to that very important meeting at work? Create a task!
- Need to buy milk on the way home? Create a task!
Below you'll find all the information you need about how to create, edit, schedule, and delete tasks. Enjoy!
How to create a task
There are several ways you can create a task:
- Click or tap the + icon to open Quick Add.
- On desktop or web: While in a project, label, or filter view, click the Add task option.
- While in task view, you can create sub-tasks by clicking or tapping Add sub-task.
How to edit a task
Sometimes a task needs a little change, whether that's a new due date or new priority. Here's how to edit a task’s name, date, project, priority and more:
Click on a task's name and you’ll see the edit task view, where you can:
- Edit the task name by clicking the task name field.
- Schedule the task by clicking Due date.
- Assign the task to someone in a shared project by clicking Assignee, or change who the task is assigned to by clicking on the current assignee's avatar.
- Move the task to a different project and/or section by clicking the project's name.
- Add labels by clicking Labels.
- Set the priority by clicking the flag icon under Priority.
- Set a reminder by clicking Reminders, or delete a reminder by hovering over it and clicking the X that appears to the right of the reminder.
- Delete the task via the three dots icon → Delete task.
How to complete or uncomplete a task
Completing tasks is easily the most satisfying part of using Todoist. And if you complete a task you didn't mean to, or need to bring a completed task back, you've got the ability to uncomplete tasks, too.
In some cases, you may accidentally complete a task. Or you might complete a task then realize there’s still work to do. In those cases, you can uncomplete the task:
- While viewing your project, click on three dots icon at the top-right of your task list.
- Select Show completed.
- Find the task you’d like to uncomplete and click the circle with the check mark to the left of the task.
How to postpone a task
We can't always accomplish everything we want to get done in a day. And that's ok! Todoist makes it easy to roll with the punches and reschedule tasks for later.
Reschedule an individual task
- Hover over a task you want to reschedule and click the calendar icon.
- Choose a new due date for a task by clicking on one of the date shortcuts or by selecting a new due date from the calendar.
Reschedule multiple tasks at the same time
- Press Ctrl (Windows) or Cmd (macOS) and click each task to select/unselect them. To select a range of tasks, hold Shift and click on the first and last tasks in the range.
- In the bar that appears at the top, click Due date and choose a new due date for all the selected tasks.
Reschedule a task from the Today or Upcoming views
- Hover over the task you want to postpone and click and hold the gray handle that appears to the left of the task name.
- Drag and drop the task to a later date to reschedule it.
Reschedule all overdue tasks from the Today and Upcoming views
- Click Reschedule in the top-right of the overdue tasks.
- Choose a new due date for all overdue tasks.
How to delete a task
When you want to remove a task from your task list without completing it, you can delete it. Here’s how:
- Right-click on the task you want to delete from Todoist.
- Select Delete task from the drop-down menu.
- Click Delete to confirm.
- Tap the gear icon in the top-right.
- Tap General.
- Scroll down to Sound and tap Task Complete Tone.
- Enable the feature by platform by tapping the toggle next to Mobile and/or Desktop and Web.
The completion of recurring tasks can only be undone right after the occurrence has been completed, by clicking “undo” in the popup (web, Windows, macOS) or by tapping the undo popup (iOS, Android) which appears at the bottom of your screen.
It’s not possible to undo any previous occurrence of the task. For example, if you have a task due every day, and you complete it today, you can only undo today's task. You can't undo any previous occurrence of the task.
Note that you won't be able to undo the recurring task once the pop-up message disappears. Instead, you can create a new task or just reschedule your existing task by adding a new recurring due date that starts at your previous instance.
When you're done using your recurring task, you can simply complete it forever: