When your team's work lives in one place, collaboration becomes effortless. Todoist's Business plan gives your team a dedicated workspace to organize shared projects, track progress, and stay aligned, all while keeping personal work private and separate.

This guide explains how the Business plan transforms the simplicity you love about Todoist into a powerful hub for team collaboration, with features designed specifically to help teams work better together.

Work better together

The Business plan is designed for teams that need a dedicated workspace to collaborate, organize shared projects, and keep everyone aligned. Here's what makes it powerful:

• Team Workspace: Create a shared workspace where your team can collaborate. An account can have a maximum of 500 projects. Everyone gets access to the projects they need, while personal projects (located in the workspace called My Projects) stay completely private and separate.
• Increased Members and Guests: Invite up to 1,000 team members (including guests) to collaborate on specific projects without giving them access to your entire workspace.
• Folders: Organize project folders to keep your team's work structured and easy to navigate, no matter how complex your projects get.
• Browse and Join Projects: Admins and members can browse all team projects, preview their contents, and join any project that's relevant to their work with no direct invitation needed. This makes it easy for teams to discover and access the projects they need without waiting for someone to add them manually.

Key Business features

The Todoist Business plan unlocks features that help your team stay aligned, productive, and in control of shared work.

Clarity and visibility across projects

• Calendar layout and Board layout: See team work visually with boards that track task progress and workflow stages at a glance.
• Project Insights: Get data-driven insights into your team's productivity with metrics that show task completion trends, project progress, and team performance over time.

Stay in sync with your team

• Team Filters: Create custom filters to see exactly what your team is working on, what's overdue, or what's assigned to specific team members. Filter by workspace, assignee, or project to get the view you need.
• Team Activity: Track what's happening across your team projects with a detailed overview. See who completed what and when, monitor progress, and stay updated in one central place.
• Direct Project Links: Share direct links to projects, sections, tasks, and comments that teammates can preview and instantly take action on, making collaboration faster and more efficient.

Organize and control team work

• Team Roles and Permissions: Assign roles (Admin, Member, or Guest) to control who can access and manage team projects, giving you the right level of control and security for your workspace.
• Restricted Projects: Control access to sensitive projects by making them restricted. Only invited members can see and access these projects, keeping confidential work secure within your team workspace.
• Shared Templates: Create and share project templates across your team to standardize workflows, ensure consistency, and help everyone get started quickly on new projects.
• Centralized Billing: Manage your entire team's subscription from one place with consolidated billing, making it easy to add or remove members and keep track of costs.

Pierre · Security Specialist

Learn more about the security options for your Todoist team.

Separate work and life

• Focused views: Group or filter your tasks by personal and team projects to better separate work and life. You decide what you see and when.
• Private Personal Projects: Your personal projects in My Projects stay completely private and in your full control, even when you're collaborating with a team in a shared workspace.

Get in touch

We hope this guide gives you the information you need to take the next step in evolving your team's productivity system with Todoist. If you still have questions or want to learn more, get in touch with us. We - Dermot, Galina, Samara, and any of our other teammates - are more than happy to help!