Collaborate on projects with your team

Todoist teams makes it easy to collaborate with your team. All team projects are accessible to everyone in the team by default (although you do also have the option to create a restricted project in your team workspace), so it is quick and easy to get to work!

Quick tip

Are you collaborating with a friend or a family member? Try sharing a personal project instead.

Here are some of the simple, yet powerful, features that make working in team projects easy-peasy:


The number of people that can join a project depends on your team plan.

Join a project

When you are an admin or a member of a team, you automatically have access to view all non-restricted projects. However, if you want to work in a project, you will need to join it.

Here is how:

  1. Click the team name in the left-hand sidebar.
  2. (Optional) To get an overview of all projects you haven’t already joined, click Projects I haven’t joined.
  3. Click the project you want to join.
  4. Click Join in the upper-right corner.

Leave a project

  1. Find the project you want to leave in the left-hand sidebar.
  2. Hover your mouse over the project.
  3. Click the three dots icon that appears to the right of the project name.
  4. Select Leave.
  5. Click Leave again to confirm.

Assign a task

You can assign multiple tasks at once! Here is how.

  1. In any shared project, click the assign icon to the right of the task name.
  2. Select the person's name from the drop-down menu.
  1. Open any shared project and click + Add task.
  2. Write out the task name and type the + symbol followed by their name.
  3. Select the person's name from the drop-down menu.

Quick tip

Did you know you can set a reminder for someone else? Here is how.


Yes, you can learn more here. Please note that you need to be an admin in order to set permissions for your team.

No. This article explains why.

Yes, you can! When assigning a task, simply choose the "Me" option. Please note that you can only do this in a shared project.