Once you've created your team in Todoist, you can start collaborating with your colleagues. Projects are accessible to everyone in the team by default, so it is quick and easy to get to work!
Quick tip
Are you collaborating with a friend or a family member? Try sharing a personal project instead.
Here are some of the simple, yet powerful, features that make working on team projects easy-peasy:
- Assign tasks to team members.
- Set permissions for anyone in the project.
- Create restricted projects for when you need to work on sensitive tasks with someone in your team.
Create a team project
When you're an admin or member of a team, you can create projects. Here's how:
- In the sidebar, click on your team name.
- In the top-right, click Add.
- Select Add project.
- Give your project a name.
- Click Add.
Join a team project
When you are an admin or a member of a team, you automatically have access to view all non-restricted projects. However, if you want to work in a project, you will need to join it. Here is how:
- In the sidebar, click on your team name.
- (Optional) To get an overview of all projects you haven’t already joined, click Projects I haven’t joined.
- Click the project you want to join.
- Click Join in the upper-right corner.
Leave a team project
- In the sidebar, find the project you want to leave.
- Hover your mouse over the project.
- Click the three dots icon that appears to the right of the project name.
- Select Leave.
- Click Leave again to confirm.
Note
The number of people that can join a project depends on your team plan.
Assign a team task
Assign an existing task
You can assign multiple tasks at once! Here is how.
- In any shared project, click the assign icon to the right of the task name.
- Select the person's name from the drop-down menu.
Assign a new task
- Open any shared project and click + Add task.
- Write out the task name and type the + symbol followed by their name.
- Select the person's name from the drop-down menu.
Quick tip
Did you know you can set a reminder for someone else? Here is how.
FAQ
Can I create private projects that aren't available to everyone by default?
Absolutely. Just change the access of your project to Restricted. You can learn more in this article.
I have a Business account and I want to limit project sharing with users that are not part of my team. Is this possible?
Yes, you can learn more here. Please note that you need to be an admin in order to set permissions for your team.
Can I assign the same task to multiple people?
It's not possible to assign tasks to multiple people. To learn more, including some workarounds, please read this article.
Can I assign a task to myself?
Yes, you can! When assigning a task, simply choose the "Me" option. Please note that you can only do this in a shared project.