Customize views in Todoist to see your tasks the way you work. Change the layout of a project or view to a list, board, table, or calendar. Sort, group, and filter tasks to show only the ones you need. In a shared project, you can also save your view as the default for everyone.
Change a layout
There are six different view layouts in Todoist, which you can change whenever you like:
| Layout | Use it to |
|---|---|
| List | See everything in one place. Get a clear overview of all your tasks and sub-tasks, from big-picture plans to small details. |
| Board | Organize tasks visually. Great for workflows where you move tasks through stages, like tracking progress, spotting bottlenecks, and setting priorities. |
| Table | Compare task details side by side. See tasks as rows, with details like assignee, date, and priority as columns. Sort by most columns, or group tasks by date, priority, assignee (in shared projects), and more. |
| Day calendar | Focus on today. Review what’s overdue and due today, and time-block your tasks to make the most of your day. |
| Week calendar | Plan your week. Time-block tasks across your week in any project, filter, label, or the Upcoming view. (On mobile, you’ll see 3 days at a time; on desktop, the full 7-day view.) |
| Month calendar | Look ahead. Manage and schedule tasks for the next 30 days in a project, filter, label, or the Upcoming view. |
To switch layouts, open a project, label, filter, or your Today or Upcoming view. Click Display at the top-right and select the layout you want.
To switch layouts, open a project, label, filter, or your Today or Upcoming view. Tap Display and select the layout you want.
To switch layouts, open a project, label, filter, or your Today or Upcoming view. Tap Display and select the layout you want.
If the project is shared, people in the project will see the new layout when they open and view the project.
Note
Color tasks in the calendar layout
In the calendar layout, tasks are colored by priority by default. Open Display and select Coloring to color them by label or project instead. Learn more about coloring tasks in the calendar layout.
Sort tasks
Arrange tasks using the following options:
If sorting or grouping options are turned on for a shared project, these changes are only visible to you. People in the project will continue to see tasks in their current views.
Filter your tasks
You can also filter the tasks in a project, label, filter, Inbox, or your Today view, so you only see the ones you need. Filter tasks by:
| Filter by | Use it to see |
|---|---|
| Assignee | Tasks assigned to you, a specific assignee, or no one |
| Date | Tasks within a certain time frame |
| Deadline | Tasks with a scheduled deadline |
| Priority | Tasks with a specific priority |
| Label | Tasks with a specific label |
| Workspace | Tasks in a specific workspace |
Share your project view
Once you’ve customized your project view using the grouping, sorting, and filtering options, you can save your layout as the default view by selecting Save for everyone. This ensures that everyone in the project sees the same default view.
Note
If you make changes to a project that already has a default view, you’ll notice an orange dot in your Display menu. This dot indicates that your current view differs from the default. If you click Save for everyone or Reset all, the orange dot will disappear.
Get in touch
If you’re having trouble applying the different view options in a project or view, get in touch.