How to Centralize Your Tasks When You’re Using Too Many Apps
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How to Centralize Your Tasks When You’re Using Too Many Apps

What to do when your productivity apps are making you less productive

Whittle your productivity stack down to the essentials

App callout note: Build your productivity tech stack with these...

Build your productivity tech stack with these 35 app recommendations across time tracking, calendar & scheduling, task management, reading & learning, note taking, focus, and much more!

Benefits of centralizing your to-do list

1. Saves you valuable time

2. Improves your focus by eliminating distractions

3. Easier to prioritize your tasks

4. Helps you track your progress across projects

App callout note: Todoist Karma lets you accumulate Karma points...

Todoist Karma lets you accumulate Karma points and unlock Karma levels as you complete tasks and build streaks.

How to centralize all your tasks in Todoist

1. Integrate Todoist with your note-taking apps

Create a new Evernote notebook from a new Todoist project

Create a note in a section in OneNote from a new Todoist task

Create new Todoist tasks from new note cards in Zoho Notebook

Add new note comment in Intellinote as task comment in Todoist

Choose which notes and to-dos you want to sync with Todoist

2. Integrate Todoist with your email

Choose tasks from your emails to sync with Todoist

Synchronize labels, priority level, and email body between Gmail and Todoist

Create Todoist tasks from your emails

blog-graphic_centralize-productivity_ifttt-emailForward any email to IFTTT and watch the task appear in Todoist

Create new Todoist tasks from new labeled emails

Create new Todoist tasks from new starred emails

Add new email attachments as comments to Todoist tasks

Send an email after completing a Todoist task

Customize your email about the completed Todoist task

3. Integrate Todoist with your project management apps

Specify which Trello tasks to sync with Todoist

Synchronize labels, due dates, and task descriptions between Trello and Todoist

Add new tasks from Podio to Todoist as tasks

Create new tasks from new Teamwork Project tasks

Add new tasks from ClickUp to Todoist as tasks

Create new tasks in Todoist from Basecamp 2 to-do items

Create new Asana projects from new projects in Todoist

Create new Asana tasks from new Todoist tasks

Mark Asana task as complete when task is completed in Todoist

4. Integrate Todoist with your calendar app

App callout note: Connect your tasks to Google Calendar with...

Connect your tasks to Google Calendar with Todoist’s native real-time, two-way integration. Learn how you can manage all your events and tasks by syncing additional Google Calendars with your Todoist projects.

blog-graphic_centralize-productivity_ifttt-gcal-events-into-td-tasksCreate a two-way sync between Todoist and Google Calendar

Add Outlook Calendar events as tasks in Todoist

Create Todoist tasks from new Outlook events

Create Outlook events from new Todoist tasks

Create Todoist tasks from new Google Calendar events

Create Google Calendar events from new Todoist tasks

5. Integrate Todoist with your team’s communication tools

Create a Todoist task from a new Confluence page

Add new Airtable records to Todoist as tasks

Specify which issues will be created as tasks in Todoist

Denise Rebollido

Denise is the Community Manager at Pleexy. She’s a productivity aficionado who also makes time for music, movies, and poetry.

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