Sort or group tasks in Todoist

Get an overview of your lists in no time by sorting and grouping your tasks. Grouping collects tasks with the same attribute into separate sections. Sorting changes the order tasks appear in a list. For example, group tasks by assignee to see what everyone's working on. To see which task you've been putting off the longest, sort your tasks by the time they were created and take care of that task today.

Note

Both sorting and grouping always apply to your tasks. When you group by project and sort by name, you're organizing how tasks are displayed: grouping tasks by their project and sorting tasks by name. You're not sorting the projects themselves.

Handy options to organize your tasks

Each project or view uses a default sorting order for tasks. If you want to organize your tasks for better visibility, you can group or sort tasks based on specific criteria:

  • Date
  • Date added
  • Deadline
  • Priority
  • Label
If a grouping option is applied to a project, filter, or label view, you can't drag or manually reorder your tasks.
  • Manual
  • Name
  • Date
  • Date added
  • Deadline
  • Priority
Logographs (for example: Japanese Kanji 漢字) and special characters, like å, ä, ö, æ, and ø, are ignored when you sort tasks by Name.

Sort or group tasks

  1. Click a project or view in the sidebar.
  2. Click Display at the top-right. This opens a menu with several options.
  3. In the Sort section, click any of the following:
    • Grouping, and select how to group your tasks.
    • Sorting, and select how to sort your tasks.

Sorting or grouping options aren't shared with others in a project, so you can tweak your views and find which one works best without disrupting anyone.

Sort tasks in sections

Tasks are sorted within their own sections.

For example, if you have a priority 1 task in the last section of a project, and you sort tasks in this project by Priority, the priority 1 task will appear only at the top of the section. It won't appear at the top of the project.

Sort or group sub-tasks

Sub-tasks will remain in their original order when grouping and sorting lists. To manually reorder them, open the parent task in the task view.

  1. Tap Browse at the bottom-right.
  2. Tap a project or view.
  3. Tap the view icon at the top-right. This opens a menu with several options.
  4. In the Sort section, tap any of the following:
    • Grouping, and select how to group your tasks.
    • Sorting, and select how to sort your tasks. When this is applied, you'll see the Ordering menu to order tasks in ascending or descending order.
  5. Tap Done to confirm.

Sorting or grouping options aren't shared with others in a project, so you can tweak your views and find which one works best without disrupting anyone.

Sort tasks in sections

Tasks are sorted within their own sections.

For example, if you have a priority 1 task in the last section of a project, and you sort tasks in this project by Priority, the priority 1 task will appear only at the top of the section. It won't appear at the top of the project.

Sort or group sub-tasks

Sub-tasks will remain in their original order when grouping and sorting lists. To manually reorder them, open the parent task in the task view.

  1. Tap Browse at the bottom-right.
  2. Tap a project or view.
  3. Tap the view icon at the top-right. This opens a menu with several options.
  4. In the SORTED BY section, tap any of the following:
    • Grouping, and select how to group your tasks.
    • Sorting, and select how to sort your tasks. When this is applied, you'll see the Direction menu to order tasks in ascending or descending order.
  5. Tap Save to confirm.

Sorting or grouping options aren't shared with others in a project, so you can tweak your views and find which one works best without disrupting anyone.

Sort tasks in sections

Tasks are sorted within their own sections.

For example, if you have a priority 1 task in the last section of a project, and you sort tasks in this project by Priority, the priority 1 task will appear only at the top of the section. It won't appear at the top of the project.

Sort or group sub-tasks

Sub-tasks will remain in their original order when grouping and sorting lists. To manually reorder them, open the parent task in the task view.

Omar · Customer Experience Specialist

If you're a Todoist Pro or Business customer, and you're using the calendar layout, switch to the board or list layout to sort or group tasks.

Remove a sorting or grouping option

When a sorting or grouping option is applied to a view or project, it's displayed at the top. Learn how to remove a sorting or grouping option:

Remove a specific sorting or grouping option

  1. Click Display at the top-right.
  2. Click the sorting or grouping options menu.
  3. Select Default.

Remove all sorting and grouping options

To remove all sorting and grouping options, click Display at the top-right. Then, select Reset all.

Remove a specific sorting or grouping option

  1. Tap the view or project.
  2. Tap the view icon. This opens a menu with several options.
    • Tap the Grouping menu and select Default.
    • Tap the Sorting menu and select Manual (default). The Ordering menu will hide from view.
  3. Tap Done to confirm.

Remove all sorting or grouping options

To remove all sorting and grouping options, tap the view icon at the top-right. Then, tap Reset All at the bottom.

Remove a specific sorting or grouping option

  1. Tap the view or project.
  2. Tap the view icon. This opens a menu with several options.
    • Tap the Grouping menu and select None (default).
    • Tap the Sorting menu and select Manual (default). The Direction menu will hide from view.
  3. Tap Save to confirm.

Remove all sorting or grouping options

To remove all sorting and grouping options, tap the view icon at the top-right. Then, tap Reset all at the bottom.

Get in touch

If you're having trouble with organizing tasks using sorting or grouping options, get in touch with us. We –Omar, Marco, Nina, and any of our other teammates – are eager to clear up any confusion!

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