Save time and effort on repetitive actions, so you can focus on your most important work.
Sometimes you want to turn a list from an app or note file into tasks in Todoist. Simply paste that list from your clipboard, and watch as Todoist automatically turns each one into a task.
- Copy the list of items that you’d like to turn into tasks.
- Open Todoist.
- Click Add Task or open Quick Add.
- Select a date, time, priority, label, or project for these tasks.
- Paste your list in the task name field.
You’ll see a pop-up asking, "Add X tasks?" X is the number of tasks Todoist will create for you. From there, you have three options:
- Cancel: Stop adding these items as tasks.
- Add 1 task: Add all the items as a single task.
- Add X tasks: Add each item as a task.
Quick tip
To avoid formatting issues, press Cmd + Shift + V (macOS) or Ctrl + Shift + V (Windows) when pasting multiple lines of text in Todoist.
If you need to break down large tasks, you can quickly add multiple sub-tasks using the same method:
- Copy the list of items you'd like to turn into sub-tasks.
- Click the parent task. This opens the task view.
- Click Add sub-task.
- Select a date, time, priority, or label for these sub-tasks.
- Paste your list in the task name field.
- Select Add X tasks to confirm.
Xis the number of tasks Todoist will create for you.
First, select tasks in bulk to quickly assign, reschedule, set priorities, move, or batch-edit tasks in less time and effort:
Press Cmd + Shift (macOS) or Ctrl + Shift (Windows), and click the first and last task in the list. Todoist will highlight all the tasks in between the first and last task.
Once selected, you can manage multiple tasks, allowing you to cut down the time and effort spent on these repetitive actions. Here’s how to make changes to multiple tasks in Todoist:
After selecting multiple tasks, a black menu appears at the top. Select the action you want to perform:
| Action | What this does |
|---|---|
| Date | Schedules a date and time to the selected tasks |
| Move to | Moves the selected tasks to a different project. This option is grayed out if you’re in the Today or Upcoming views. |
| Labels | Adds a label to the selected tasks |
| Priority |
Adds a priority to the selected tasks |
| Assign to | Assigns a person to the selected tasks in a shared project |
| Deadline |
Adds a deadline to the selected tasks |
| Complete |
Completes the selected tasks |
| Duplicate | Duplicates the selected tasks |
| Open in new window | Opens the selected tasks in new windows. This is available only in the Todoist desktop apps. |
| Delete | Deletes the selected tasks |
You can select multiple tasks and reorder them in the task list.
- Open a project.
- Select multiple tasks. These are highlighted.
- Drag these tasks to their new position.
Note
Tasks won't drag or move under other tasks if you're in the Today view, Upcoming view, filters, or labels.
If you’re having trouble adding or making specific changes to multiple tasks in Todoist, get in touch with us. We— Marco, Carol, Rikke, or any of our other teammates—will help you sort this out.
