5 tips for getting more done with Todoist

Ready to take your productivity to the next level? Try these 5 pro tips to get more done with Todoist.

1) Break it down

Small tasks are easier to complete than big ones, so break big tasks into a number of smaller sub-tasks that can be completed in 1 hour or less. This will allow you to estimate the total time involved more accurately. Plus, you’ll see your progress as you check off each task.

Todoist tip: Use Todoist’s sub-projects and sub-tasks to break down big tasks and projects.

Todoist Task Manager - Sub-task

2) Organize your inbox

Many of the emails you receive contain action items, but without a way to set due dates, priorities, and reminders, those emails often get lost forgotten. By managing your inbox more efficiently, you’ll increase your productivity significantly.

Todoist tip: Todoist integrates with your Gmail, Outlook, or Thunderbird inbox, allowing you to turn an email into a task with one click. Organize those email tasks any way you like, color code them, and add due dates and reminders. Download Todoist’s free apps and plugins now:

3) Limit multitasking

Multitasking is going to slow you down, increasing the chances of mistakes”, said David E. Meyer, a cognitive scientist and director of the Brain, Cognition and Action Laboratory at the University of Michigan. “Disruptions and interruptions are a bad deal from the standpoint of our ability to process information.

Todoist tip: Don’t try to do several things at once. Use your to-do list to keep you focused and on track. By working systematically to complete each task on your list, you’ll get more done.

4) Take tasks with you

If your tasks aren’t accessible at all times, you’ll start to forget about them and miss opportunities to get things done. Make sure your tasks are always on hand—on your desktop, your mobile device, and even built into work tools such as email clients and browsers.

Todoist tip: Download Todoist’s free apps and plugins to ensure your tasks are always there for you. With support for 9 platforms and cloud-based synchronization, your most up-to-date tasks are always at your side.

5) Monitor your productivity

Lord Kelvin, scientist, physicist, and inventor of the Kelvin scale, said, “If you can’t measure it, you can’t improve it.

To improve your productivity, you need to be able to see how productive you are now and how your productivity levels change over time. Once you can see how your productive you are, you can work on figuring out which productivity tactics are working for you and improve your output.

Todoist tip: Consider upgrading to a Todoist Premium subscription to gain access to powerful productivity tracking and visualization tools. They’re a great way to review your productivity on a weekly or monthly basis.

Todoist Task Manager - Productivity Graphs

Do you have productivity tips you want to share? Send them at tips@todoist.com

Best regards,

Todoist Team

Todoist Team