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>80 projects


Please allow for more than 80 projects. In my case this limits the usability for ToDoIst quite a bit. I am running out of projects to archive.


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Richard Warnung premium
Replied on Nov 21, 2012 - 01:32

I like to organize various things (not only) tasks in todoist projects. I need much more than 80 ...

Eric Borts premium
Replied on Apr 13, 2013 - 01:39

I also split my projects into many sub-projects and have hit the 80 project limit. I'll have to convert some of my sub-projects to nested tasks. But then, I thought there was a 150 task limit per project. Or was that just for importing tasks into a project?

David Trey staff
Replied on Apr 13, 2013 - 07:08

Hello Eric,

The 150 tasks per project limit also applies to manually added tasks. With these limits, you can have a total of 12 000 active tasks. We've chosen these numbers based on statistical data as there didn't seem to be any Todoist account storing so many tasks.

Please let us know how are you using Todoist that you require these amounts of tasks? Also, please note that these limitations only apply to active tasks and projects, you can have an unlimited amount of archived projects and completed tasks.

Best regards,

Doug Broda premium
Replied on Jul 06, 2013 - 13:55

The 80 project limit -- which I just found after paying for premium -- is a major problem. I'm an attorney; projects = clients. If I only had 80 of them, I'd be out of business. The tasks never will approach the limits, but the projects surely will. I would love to recommend todoist to other lawyers, as many of us who are sole practitioners have no need for the massive (and massively costly) case management systems, but missing tasks is what gets us subject to huge problems and is what we struggle with most. I thought I found near-perfection; now I am worried that I will have to find another system and retype all the stuff I have to do.

Joseph A. McHugh premium
Replied on Jul 25, 2013 - 22:30

I believe I have found the perfect task management system, but the way I organize tasks (By Role & Goal) requires more than 80 projects. Is there any way to exceed the limit?

David Trey staff
Replied on Jul 26, 2013 - 06:10

Hello Joseph,

Unfortunately, it's not possible to exceed this limit, but depending on your workflow, you could try to use labels as an alternative so that projects would only represent a goal while labels a role. There's no limitation to how many labels you can have and they also allow you to view all tasks with a certain label just by clicking on them.

Best regards,

David Lenef premium
Replied on Nov 24, 2013 - 08:19

Between work, family and various side projects, I just hit the 80-project barrier. This is not excessive, but simply the result of applying GTD to active and queued projects in a busy life.

The proposed work-arounds are sub-optimal for my effective workflow and task processing.

If the performance is primarily about the number of tasks, then why not base the limits on that rather than projects. Most of my projects have only a few tasks, but it's important to me that they are labeled and function as projects rather than sub-tasks. For example, scanning projects during weekly reviews.

If I'm a rare exception in having so many projects, then I understand why increasing the limit wouldn't be a high priority. But I'm curious... David Trey (or other Todoist staffer): Would you be comfortable telling us what percentage of your premium user base is bumping up against the 80-project barrier?

Costas premium
Replied on Nov 24, 2013 - 14:04

Actually that is the reason I left Todoist for another programm, more comblicated, but with no limits. Sorry!

David Trey staff
Replied on Nov 24, 2013 - 16:54

Hello David,

We're sorry for the inconvenience. The limit itself is necessary for better performance even if these projects are not full with 150 tasks each. Managing too many elements (over 80 projects) can influence it too and this becomes not just an issue for the user who has so many projects and tasks, but everyone as the server's resources spike each time such user syncs changes from their account.

Regarding your question - the percentage of account that ever reached either of these limits (tasks or projects) is even less than 1%

Best regards,

Chris Heys premium
Replied on Dec 01, 2013 - 11:25

I'd be more interested to know what percentage of PREMIUM users come close to this limit i.e those of us that have invested in this system and aim to use it.

David Trey staff
Replied on Dec 02, 2013 - 10:55

Hello Chris,

The amount of Premium users hitting this limit is also less then 1%, the amount of Premium users getting close to this limit is even lower than that.

Best regards,

Chris Heys premium
Replied on Dec 02, 2013 - 12:23

Thank you

Replied on Dec 04, 2013 - 13:59

Hi David,

I understand that there is only 1% people need excessive number of tasks, projects.

What I don't understand is why these limitations is necessary from the program coding side of view. If removing the limits will not dramatically add loads to the server, I still hope that your remove them, because a little effort from your side means a lot to the 1%. That effort shows that todoist is not there for making money only, but also for taking care it's clients, even 1%.

Of course, if the change is too difficult and too expensive, the 1% may have to live with the limitations. But again for those premium users, they may think otherwise.

David Trey staff
Replied on Dec 04, 2013 - 15:21


We do care about our customers, but given the choice to decrease the performance for everyone or make the app super-fast, but impose limitations that only affect a tiny minority of users, we chose the later. Though it wasn't an easy choice, we've based it on statistical data showing how few accounts would ever get close to this limit.

The issue with increasing the limit is not just a decreased performance for one user, but for everyone and it has already caused a downtime of our service as someone found a workaround to import an amount of tasks above our limits. This one single account managed to cause such "spikes" in the required resources, that it affected the entire system.

We're sorry for this inconvenience and we encourage you to see if there isn't a slightly different way of managing your workflow, for example - using labels instead of projects and treating projects in a different way.

Best regards,

Replied on Dec 04, 2013 - 15:53

Many users, like myself, have hit the wall hard, and are "forced" to work around these limitations now. Yes, we did not give up on todoist, we worked around the limits.

What I did is to delete a lot of my sub-projects, re-enter them into the root project as tasks and subtasks. I spent two nights, hours of time to make the transition. And it works less effective than before.

Opt-out might be a good idea for these users. You may run another server for group B users who care more about their "structured" mind or their structured business rather than "speed". Two servers serve two groups of people with different demands. Hoping that it will not cost you too much to do so.

Anyway, I am a fan of todoist. The last and the worst thing I want is that when I worked with todoist for 2 or 3 years as a premium and my project number finally runs up to the limit even after I tried hard to work around them, I have no choice but to stop using it.

David Trey staff
Replied on Dec 04, 2013 - 16:27


Thank you for your feedback, we'll keep that in mind. Regarding the project count running up after some time, please note that this limitation only affects active tasks and projects. If at some point you complete everything within a project or don't need it anymore, you can archive it anytime and an archived project will not count towards the limit.

Best regards,

Replied on Dec 04, 2013 - 19:06

Thanks David. Obviously, I will live with what it is now. Life is never perfect. may it be better tomorrow?

Chris Heys premium
Replied on Dec 05, 2013 - 02:04

I understand the limitation and the reason for it, but it still frustrates given that the solutions proposed are effectively:

A) Archive projects (in my case I had to archive projects in the medium-term future)
B) Abandon GTD methodology or the methodology that resulted in >80 projects
C) Abandon Todoist

Whatever the process or methodology a person uses (for me it is GTD) the tools used need to be smooth as silk and I personally do not want to spend my time managing the tool, as well as my life.

Todoist comes out top in a lot of areas, but I am disappointed to find that I must re-organise my system to cope with Todoists limitations. Inevitably I will persevere.

David Lenef premium
Replied on Dec 05, 2013 - 07:08

From a marketing perspective, there is a school of thought that a key to business success is delighting your best customers. The reason? These customers will not only be loyal, but they will be your greatest advocates - a powerful adjunct to your own marketing initiatives.

The tiny power user segment may seem to not represent enough in raw revenue to justify the development investment in solving the 80-project ceiling. But that's an oversimplification because there are other business benefits if the maximums were increased:

1. The above-mentioned user-based advocacy and increased customer loyalty.
2. Todoist could include the large project/task limits in feature lists, which would attract power-user prospects.
3. Todoist could create a more costly premium tier that included higher limits.
4. The increased performance might improve the experience for all levels of users.
5. The increased performance could increase the overall value of the Todoist enterprise, making the business more attractive for incoming investment or buyout offers.

That said, I'm working comfortably within the the 80-project limit right now, but I'm still darn close to the ceiling.

Replied on Dec 05, 2013 - 12:30

A friend of mine suggested me to register multiple account

1. premium for saving files and notes
2,3... Free accounts for projects and tasks

Did anyone tried this method? some tip please. This way, you can have more project, and todoist appeared to have more users. Both happy. I just don't know to how make it work smoothly, switching back and force is not fun.

The limitation triggers all kinds of "workaround" ideas. That is funny. Still I trust todoist eventually will give up on the "limits".

Replied on Jan 08, 2014 - 10:17

It seems that my major issue with todoist is the limit of projects and tasks. Even as premium user, this limits will be there waiting. Not a good feeling.

Start trying GQUEUES.com, very similar task management service like todoist. With no limit in total numbers at all. I will live with GQUEUES for now.

But they are just ugly. And they are surely slower than todoist. But again, I prefer an ugly and slower service than a limited service.

Hope that todoist can remove the limit in 2014. I will be back for sure. A little bit speed loss is not really what people like me care about.

Alejandro premium
Replied on Feb 03, 2014 - 09:40




ANOTHER ALTERNATIVE IS wrike.com. As I see it, it is not as friendly. You could have many projects but not subtasks.

Christian premium
Replied on Feb 04, 2014 - 07:47

Hey, I started today my migration from another tool and now get the message. As a premium user there could not be a limitation like this. In my eyes it's a functional bug. So please remove this limitation!!!

Ben Tambling premium
Replied on Feb 15, 2014 - 15:20

These limits have to be re-thought, seriously. I can understand there being a limit for the free accounts, but to restrict the paid accounts seems very strange.

Going by your own numbers, if less than 1% of users get close to the 80 project mark, then surely the effect of allowing them to have a few more could never be that great, given they are such a minority? And with the majority of accounts using well below their allotted amount, surely there must be lot of spare 'slack' to take up?

I'd even be happy to pay a little MORE to have an increased amount of projects. e.g. Like buying more space on Dropbox (I still think this should be a native premium feature btw).

Peter premium
Replied on Feb 22, 2014 - 15:15

We are photographers all using todoist premium. We are shooting wedding and industrial. Weddings are organized from one place, my account and the other work with it, add task eg... Every Wedding is one projekt. Actually we are in February and reached 80 projects. But 2014 is not at the end. We need the sharing of the projects, so flags are not a solution for us. What can we do, I have no idea.

David Trey staff
Replied on Feb 24, 2014 - 07:36

Hello Peter,

Please tell me - how many tasks does each wedding have? If you're splitting it into sub-projects, you could use sub-tasks. If they're not that many, you could use project as months and add tasks representing clients/weddings to each monthly project.

Best regards,

Peter premium
Replied on Feb 26, 2014 - 03:28

Each wedding has 5-10 tasks, the amount of tasks is not our problem... We need the sharing of the projects.

wedding 1 = photographer 1
wedding 3 = photographer 1
wedding 5 = photographer 1
wedding 2 = photographer 2
wedding 4 = photographer 2
wedding 6 = photographer 2 e.g.

photographer 1 can't see what photographer 2 does

The task were generated by our workflow-system for the key-points and send via e-mail to todoist. Every photographer can add his personal tasks. In total 5-10 tasks, rarely more.


Peter premium
Replied on Feb 26, 2014 - 03:34

The project structure is:

project1 (photographer-name1) {shared between photographer1 and me}
-- sub-project1 (wedding 1)
-- sub-project2 (wedding 3)
-- sub-project3 (wedding 5)

project2 (photographer-name2) {shared between photographer2 and me}
-- sub-project1 (wedding 2)
-- sub-project2 (wedding 4)
-- sub-project3 (wedding 6)

project3 ... e.g.

Peter :-)

Peter premium
Replied on Feb 26, 2014 - 03:41

- 4 photographers = 4 projects
- every photographer has 20 weddings = 80 sub-projects

- total = 84 projects = warning-message > 80

-> every photographer has a premium account (!) (4x80=320 projects), but the projects and sub-projects are created by me


Ben Tambling premium
Replied on Feb 26, 2014 - 03:51

What about reducing the number of projects that free accounts are given, to allow the premium accounts a boost? There is already a clear difference in functionality between the two, with many features restricted for free accounts, so why not extend this to the number of projects?

Obviously this is a little unfair to current free account holders, and I would prefer the premium accounts were simply increased, but it seems strange there is such a disparity in features, but the number of projects is not included in this.

celita972 premium
Replied on Feb 26, 2014 - 04:56

I am really happy with todoist, but this 80 limit is a very big problem to me. I am trying to substitute projects with task and subtasks and with tags, but it is not being satisfactory. Maybe one solution works ok in web but it doesn't in Android..

So, if I don't get a compromise from Todoist of remove this limit, I will start to look for another app.

When I talk about this app with other people, I always say, be careful with this issue...

Ben Tambling premium
Replied on Feb 26, 2014 - 05:03

Following on from celita's comment, I would suggest that Todoist make this limit a more visible in general, I had no idea about it until I saw these posts.

Peter premium
Replied on Feb 28, 2014 - 02:01

4 photographers pay for premium account, so they have the right to use 80 projects each.
-> 4 x 80 projects = 320 projects (that have been payed...)

The technical problem is that the first input for projects came for one photographer for all and Todoist counts only this photographer.

We have a look on Wedoist, but it is to complex for our work. Wedding photography is not a project on years, its only one day and this day must be perfect.

Don't know what to do, we don't make any compromise in technology like camera, flashes, lamps, network, pc, laptop, screen, e.g.

David Trey staff
Replied on Feb 28, 2014 - 06:55
best answer


We have increased the limits for Premium users so on a free account, you can have up to 80 projects with up to 150 tasks in each project, but with Todoist Premium, you can now have up to 200 projects with up to 200 tasks in each project.

Please note that this change is being rolled out so it doesn't affect the iOS and Android app yet, but will very soon with the upcoming update to both apps.

Best regards,

Jeroen Coenders premium
Replied on Feb 28, 2014 - 06:58

@David Trey .. where is the 'like' button on your post when you need it?

Thank you for making the change.


Ben Tambling premium
Replied on Feb 28, 2014 - 07:09

Wow, this is fantastic news. Thank you for taking on our feedback.

If anyone here is an old Remember the Milk user, i'm sure you'll feel especially happy about seeing a company willing to listen to their customers and actually make changes/improvements to their service.

celita972 premium
Replied on Feb 28, 2014 - 17:17

Thank you!
It is great new!

David Lenef premium
Replied on Mar 01, 2014 - 09:53

Woohoo! Thanks Doist team for listening to your customers, and thank you customers for the passion to want a great product to be even better.

Peter premium
Replied on Mar 01, 2014 - 14:49

Thanks David, this is great news for us (love)