+ Add Suggestion

Better email linking in Outlook

It's a bit strange that in order to edit the name of a task that you created from an email, you have to look at the Outlook GUID for the email. It would be better if you were just exposed to the name of the task.

All responses

Omar Shahine premium
Replied on Nov 23, 2011 - 13:09

Actually, turns out this is generic for all Email tasks. Please change this for Gmail as well.

Scott D premium
Replied on Apr 20, 2012 - 05:18

Also if you move the email to a new folder this link breaks as outlook changes he GUID

Tanya M
Replied on Dec 21, 2012 - 12:19

I like to create my tasks directly from emails but I often sort my inbox into folders throughout the day, the email links are lost when I do so which basically makes the outlook plugin kind of useless.

Please make it so that the links are not lost when emails are moved into folders.

James Tu premium
Replied on Jul 02, 2013 - 18:02

It would be great to also have the cursor be placed automatically BEFORE the [Outlook GUID]. I always have to move the cursor to the beginning.

Laura Broder
Replied on Jul 09, 2013 - 08:04

I'd like to bump this point and add a +1 for Tanya suggestion about links not breaking when emails are moved.

Replied on Jan 03, 2014 - 07:33

The new Outlook pluggin should allow users to create a task:
- From an incoming email.
- From an outgoing email, when specified (typically Waiting-for tasks).
- From the Todoist panel, for tasks not linked to an email.

The link to original Outlook message should be preserved even when the message has been moved to a different folder or archived. A *.msg file should be attached to the task and be available from clients other than Outlook.

As a example, the GTD Outlook Add-In from NetCentrics does a good job of managing task creation from Outlook incoming and outgoing emails. This application also do many other things well, but is only available with Outlook.

James Tu premium
Replied on Jan 03, 2014 - 11:06

@benolt...how do you create a task from an outgoing email?
Can you do it when you're composing? Or do you have to go to your "Sent" box and then create a task from that?

Replied on Jan 03, 2014 - 11:17

I do not think that it is possible with Todoist. The only way would be to go to sent items and create the task there.

With the GTD Outlook add-in, there is a send option pull down menu in the toolbar that allows to select whether a task is to be created once the email is sent. That is great for the Waiting For tasks. However, as I said above, this add-in is only for Outlook, which is why I am looking at alternatives. Hopefully, the Todoist outlook add-in will allow me to switch.

David Trey staff
Replied on Jan 03, 2014 - 11:27


It is possible to create a task from an outgoing email, but it won't be linked as it is when you create it through our plugin.

To do so, right-click on any project (on its name on the project list) and choose "Email tasks to this project" for more information and/or refer to this post on our blog comparing and explaining both options: https://todoist.com/blog/2013/01/zero-inbox-policy-with-todoist/

Best regards,

Replied on Jan 03, 2014 - 11:33

@David: It would be nice to be able to create a Waiting-For task from an outgoing email, with a link to the email in the task. Obviously, as one would not want to do this for every email sent, this imply that there is a menu item to cause the creation of a task once the email is sent.

David Trey staff
Replied on Jan 03, 2014 - 15:10


We'll surely keep that in mind for future updates.

Best regards,