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Feature Request: Smart Project Sharing


Currently, when I share a project with my manager, any related sub-projects are not automatically shared. Each sub-project has to be shared individually. That in and of itself is fine (perhaps the parent project is being used for grouping purposes and sub-projects are really projects being organized under a grouping).

However, it would be great, when sharing a sub-project with a colleague, if the system would by default place the shared project under the parent project. That way, I don't have to explain to my manager what project that sub-project should be placed.

If for some reason my manager or other person I share my project with does not want the shared project to be under the same parent project, Todoist will allow them to place it elsewhere.


All responses

David Trey  staff
Replied on Aug 14, 2014 - 16:58 UTC

Hello Luis,

Thank you for your feedback, we appreciate it and we'll consider changing this behavior in the future :-)


Luis Vizcarra
Replied on Aug 14, 2014 - 17:03 UTC

Thanks, David. Mainly looking to be able to control how the project gets shared so that it is clear what parent project it belongs to. Thanks again.

Leslie Camacho  premium
Replied on Aug 17, 2014 - 04:54 UTC

This is a deal killer for us. I just ran into this issue this evening trying to move projects into Todoist.

If the Project Sharing/Nesting aren't inherited and every member of my team has to manually organize them after accepting... well, that's just a disaster. Example:

Client Project
- Discovery
- Design
- Development
- QA
- Launch

We're a creative/web agency, we have 10 active clients. Each client (top level project) has 5 sub-projects, one for each phase we take the client's project through. I have 5 team members. That's 60 invites typing my teams individual names 300 times (5*60). On top of that, each team member has to manually arrange 60 similarly named Projects/Subprojects. That's a potential of 300 failure points (at least) for arranging something that should be done automatically.

Now we have to come up with a weird naming schema? Discovery, Project A, Discovery Project B, etc...

The easiest solution is to simply not use projects and do everything in Tasks, Sub-tasks. But then what are sub-projects even for in a team setting? It just feels so unintuitive especially when you contrast the poor team experience against the rest of the app.

It's pretty clear that Todoist for business isn't meant for teams & projects. Its meant for "lite" sharing on individual tasks. We're finding Todoist brilliant at the individual level, okay for task sharing, and just plain non-usable for project management.

It's really too bad. We tried Wedoist and the similar problems are apparent. I get no real sense that the actual Todoist team uses Todoist or Wedoist for any kind of extensive team project management or sharing. If so, I'd love to know how you organize things internally in a way that eliminates the the confusion caused by Sharing/Nesting and sub-projects.

And we haven't even talked about File Sharing... where is the list of all shared files for starters? At least a filter? I know its possible to create a label "files" or something but it feels like duct tape for an app that wants to take a team approach seriously.

It's really too bad that the "team" experience is so terrible while the individual experience is one of the best I've seen.

To summarize, it feels like your marketing department wrote a sales page for Business, repurposed the copy towards "teams" but there is no real thought put into what that actually means and how it should be implemented to provide the same level of quality as the individual approach + task sharing. (-1)

Kurt Noone  premium
Replied on Feb 26, 2015 - 14:24 UTC

I don't mean to bump up old posts but I'd also like to second this feature request.

This is what I came to the support forum for as I'm having the exact same issue as Leslie. We've managed to get around it slightly by using the tasks, but it can get confusing. Inherited sharing permissions would be much more efficient and user friendly.

Mindy Belcher  premium
Replied on Apr 19, 2015 - 16:02 UTC

Bumping because I "third" this --

Please fix this SOON!


Evan Roosevelt  premium
Replied on Jun 03, 2015 - 04:33 UTC

ya please fix!

Uwe  premium
Replied on Jun 16, 2015 - 09:39 UTC

Please make it work!!