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Multiple Emails Accounts


I have 4 different emails accounts for my 4 small business. How do I see all the to-do lists for those 4 email logins in one place?

All responses

Brendon Wadey  staff
Replied on Jul 17, 2014 - 18:34 UTC

Hi Victoria,

At this time there is no way to have a Todoist account associated with more than one email address. You would need to have more than one account with us to do this. Even then, you'd need to sign into these on different browsers for it to work.

We will look into adding more options in the future.


Susan Macmillan
Replied on Jul 31, 2014 - 13:30 UTC

I would also like to see this feature implemented

William Stegall
Replied on Aug 04, 2014 - 22:26 UTC

I am not currently a Todoist user but the addition of this feature would make me a Todoist premium user.
The why:
I have a personal and a work email address. People would likely send "shared" tasks or projects to either one of those addresses. I'd have to manage two Todoist accounts or reply to them and ask them to share with the correct account. Likewise, I would have to either manage two accounts or send work projects from my personal address or vice versa.

Email living in separate inboxes makes sense, but my tasks need to be all in one place.


Mark Tosczak  premium
Replied on Aug 11, 2014 - 13:33 UTC

I would also like to see this feature implemented. It's disruptive to my workflow only be able to email items to Todoist from one email account.

David Schulman  premium
Replied on Aug 11, 2014 - 19:21 UTC

+1 for me. Pers and Work Gmail accts. ToDoist pulls up whatever the default account is in the machine's browser session (often, the wrong acct); and when it's not correct, tells me that the email is no longer available. It would be nice if, short of being able to pull up the correct email acct, the ToDoist reminder kept a copy of the email in the task's note, and logged the email address of the acct it was pulled from, so I could go look it up myself.

Rico Stapel  premium
Replied on Aug 25, 2014 - 08:28 UTC

+1 from me too. I actually stopped using todoist because emails links did "break" all the time. Please make it work with multiple accounts.

David Schulman  premium
Replied on Aug 25, 2014 - 13:57 UTC

Hi Rico:
For me it wasn't worth giving up TD for; my work-around, is that I add a tag to the item indicating which acct it is in. If the subject isn't unique, I'll add to the subject line as well.

With that said, I would strongly encourage our friends in Todoist development to try and figure out a way to link the item to the specific acct; or at the very least, store the full header and body of the email in the TD note, so we can identify the specific email it is referring to. :-)

David Schulman  premium
Replied on Aug 27, 2014 - 18:22 UTC

Hey folks:

I don't know if they're trying to keep it a secret or not; but the email link now works with multiple email accounts! :-)

Brendon Wadey  staff
Replied on Aug 27, 2014 - 19:23 UTC


Could you explain your exact situation and what you have done? As far as I have been told, there have been no changes to effect this.


David Schulman  premium
Replied on Aug 27, 2014 - 19:39 UTC

I had both gmail accts open in different tabs in Chrome. I clicked on a
random email, and then used the TD Gmail add-in to create a task for that
email. Then did the same thing for the other gmail account. When I click on
each of the TD tasks in the TD window, it opened the appropriate email for
each one. That didn't use to happen. Before, it only opened the emails from
one acct., if I made a task from the other, and then clicked on it, it
would open a window into the wrong email account and then display a message
that the email was no longer available.

Brendon Wadey  staff
Replied on Aug 27, 2014 - 19:42 UTC


I believe that was always the case, as long as both are opened and signed in, separately. If they are, it does not work, or if they are multi-sign in, and one is signed in first (wrongly) then it causes issues as well.


David Schulman  premium
Replied on Aug 27, 2014 - 20:02 UTC

Oh. Perhaps I just had been signed in in the incorrect order in the past
Tell me, what IS the correct order? Let me guess, there is no correct
order, it's based on the numerical order the accts were opened when the
task(s) were created?

David Trey  staff
Replied on Aug 27, 2014 - 21:25 UTC


Correct. This is actually fully controlled by Gmail, we have absolutely no impact on this, unfortunately :-( The moment you click on "Add email as task", our plugin enters the URL that shows up as you're reading the message. Whatever numbers or account tags Gmail includes in it will be maintained as they are as that's the only way for the URL to work correctly. If these change over time, there's nothing we can do as we also don't know if, when and to what will they change so we could at lease try to adjust them on our end. Obviously, we cant set it to get the URL, open 10 tabs every time you click on the link where each would have a different user number in it hoping that one will be correct, though that would actually be the only solution ;-)

Based on some observations, it would seem that the numbers refer to the order in which you see your Gmail accounts listed when you're logged out where the first one would be /u/0, the second /u/1 and so on. But again, even knowing that, doesn't allow us to somehow know when this order is changed and it's time to edit some of the links :-(


David Schulman  premium
Replied on Aug 28, 2014 - 01:42 UTC

I understand; thank you.

Henry Hallward - Mirada Travel Group  premium
Replied on Oct 08, 2014 - 16:28 UTC

Hi there - it is possible to have multiple email accounts registered in Wedoist which appears to be a sister product so the tech knowhow does already exist in your company. It would be really useful as I am not going to transfer my projects from Wedoist to Todoist, despite the extra functionality, until that has happened and I am sure there are many people thinking similarly.

David Trey  staff
Replied on Oct 08, 2014 - 16:47 UTC

Hello Henry,

It's not possible to use multiple email addresses for one account in Wedoist. Please clarify what functionality are you referring to?


Matt Rogghe
Replied on Nov 25, 2014 - 17:08 UTC

+1. For business use having multiple email addresses associated is almost a must.

David Kuppler  premium
Replied on Jan 02, 2015 - 19:59 UTC

I agree. There needs to be an ability to add multiple email accounts. This is one of those basic features that should already have been implemented.

Replied on Jan 06, 2015 - 22:31 UTC

Agree on this especially as I've paid a premium for an account I use at home and don't want to pay this charge twice under a seperate account that I want to use for work.

Having one account for everything does not really work for me unless they are separate books in one account (I'm not keen on reminders flashing up that are sensitive at work e.g. job interviews)!

If there's no way that this can currently be done, can the second account (for my work account) be granted the premium features based on the fee I've already paid on my personal account?I don't see why I should really have to pay this twice.

This is a show stopper for me too so it would be great to understand more about how or when this might get prioritised at all?


Replied on Jan 06, 2015 - 22:43 UTC

Might add that it's a pain managing two separate email accounts, particularly as it involves logging out of one to log into another continually which is what I do to work around this limitation.

If there's more needs to be done to champion this feature, please let us know!

Sorry to rant!

Sam Devaney
Replied on Jan 06, 2015 - 23:36 UTC

I *need* this. I have three separate Todoist accounts (work, business & personal) and it's a hassle to have to sign in and out of different accounts all the time. Would be great to be able to switch accounts from a drop down somewhere.

Make it a premium feature - I'll pay for it on all 3 accounts.

Sam Devaney
Replied on Jan 06, 2015 - 23:37 UTC

I should add that this isn't an iOS issue - support for multiple accounts should be added on all platforms.

Look at how Google supports multiple accounts for an idea on how to implement this!

ohana ohana
Replied on Jan 08, 2015 - 22:23 UTC

Another +1 for mutliple account support please - happy for it to be a Premium-only option if needs be.

My rationale is similar to others - I want to have an airgap between work and personal use, primarily because of the email integration - I don't want to send stuff to a Work project from my personal email and vice versa..

Replied on Jan 30, 2015 - 13:41 UTC

+1 for multiple accounts

Replied on Mar 09, 2015 - 18:35 UTC

Absolutely required. I would recommend that it is a premium feature and allow up to 4 email addresses. Especially useful for us trying to track personal things, with family, business & consulting

Alex Brown  premium
Replied on Mar 16, 2015 - 23:19 UTC


The same way stackexchange do it -
I can associate all my google accounts with my 1 stack exchange account

Jack Radcliffe  premium
Replied on Mar 18, 2015 - 02:37 UTC

TaskClone instructions indicate that in order for the integration with Evernote to work, I need to be able to add a TaskClone email address to the account. How soon will it be possible to add additional email addresses?

Galina Skovorodnikova  staff
Replied on Mar 18, 2015 - 03:05 UTC

Hi Jack,

That means it should be added to the list of authorized addresses. Please right click on the project in Todoist > select "Email tasks to this project" > scroll down and add an additional address at the bottom :-)


Jack Radcliffe  premium
Replied on Mar 18, 2015 - 03:09 UTC

Thanks, Galina. Is this the same for the Inbox?

Jack Radcliffe  premium
Replied on Mar 18, 2015 - 03:12 UTC

Nevermind. Found it.


Adam Shapiro
Replied on Mar 18, 2015 - 16:51 UTC


Replied on Mar 18, 2015 - 22:02 UTC

Okay so how many of these do we need exactly before we're heard?

Come on Todoist. You know it makes sense. We'll even pretend that it was your idea all along and leave great feedback!


Jack Radcliffe  premium
Replied on Mar 18, 2015 - 22:40 UTC

Multiple emails an be added to an account. They are added to the inbox or any project you select. Follow the instructions the support person gave on this thread.


Replied on Mar 18, 2015 - 22:50 UTC

Jack I'm not sure this is really the same thing. I want two entirely separate accounts with standalone folders, labels etc, that I can interchange with under one email address so that I can easily differentiate between one for work (for example) and an entirely separate account for home.

What appears to be described above is merely a way of associating tasks under one project folder (in a similar way to delegate or sharing a project) to an email address which doesn't really result in what I was hoping for.

Thanks though.

Replied on Apr 06, 2015 - 12:19 UTC

this feature is available is almost every apps. why this feature is not available here.

Ex. pocket app, stackexchange, yahoo mail ( alternative email ).

looking forward to see this feature on new update soon. :)

Bhavika Shah
Replied on Apr 15, 2015 - 16:52 UTC

Another supporter of having multiple email addresses tied to my Todoist account! Mostly because I'd like to be able to add task from both personal / work emails.

Bret McBride  premium
Replied on Apr 15, 2015 - 18:08 UTC

Absolutely need to support multiple email accounts, and I am a Premium user and am unable to do this. :-(


Barry Ralston  premium
Replied on Apr 22, 2015 - 21:06 UTC


Ryan Haley  premium
Replied on May 01, 2015 - 17:39 UTC

Galina's advice works. I was able to add my work email (not GMAIL) and I can forward items to the work project. Once I emailed a test run, I could easily add it by starting to type "project" and Outlook would autofill the address for me. Couldn't get any simpler.

Alex Brown  premium
Replied on May 01, 2015 - 17:40 UTC

I disagree.
It could get simpler;
Todoist could implement a feature requested by many of their paying premium users.

Ryan Haley  premium
Replied on May 01, 2015 - 17:53 UTC

But wait, what did I miss? I added my work account easily in Todoist by just adding it to a project. I then went and installed the Todoist addon for Outlook at work. Does. Not. Get. Simpler.

Alex Brown  premium
Replied on May 01, 2015 - 17:55 UTC

1) Not. Everyone. Uses. Outlook.

2) You've missed the point of this thread entirely.

We're asking to be able to log in with any of our email addresses.
This is particularly valid if you use single sign on with Google Apps - you may have 4 different logins, that you actually want to use with ONE todoist account.

Ryan Haley  premium
Replied on May 01, 2015 - 17:58 UTC

Why would you want multiple logins? The account recognizes and honors all email addresses added to the singular login. This would require a different set of usernames and passwords per account. Sounds like a goat rodeo to me.

Alex Brown  premium
Replied on May 01, 2015 - 17:59 UTC

You're completely missing the point. Like, really really missing it. Which is a shame.

Ryan Haley  premium
Replied on May 01, 2015 - 18:00 UTC

And...you've missed the point of this post:

"I have 4 different emails accounts for my 4 small business. How do I see all the to-do lists for those 4 email logins in one place?"

You can do this, as explained above.

Ryan Haley  premium
Replied on May 01, 2015 - 18:00 UTC

You don't even use Outlook. Novice.

Alex Brown  premium
Replied on May 01, 2015 - 18:03 UTC

Because I don't use outlook... I see ;-)

I can't believe I'm engaging in an argument with an Outlook fanboy. SMH

Ryan Haley  premium
Replied on May 01, 2015 - 18:05 UTC

Sorry, it's because I'm an MS Exchange nut. I assume you use ThunderFox or FireBird.

Alex Brown  premium
Replied on May 01, 2015 - 18:05 UTC

Gmail + Airmail

Ryan Haley  premium
Replied on May 01, 2015 - 18:08 UTC

I rest my case. Seriously though, get Outlook and get the extension.

Alex Brown  premium
Replied on May 01, 2015 - 18:08 UTC

that's your solution??
No thanks

Over and out.

Ryan Haley  premium
Replied on May 01, 2015 - 18:09 UTC

LOL at this thread hijack though. ☺

Alex Brown  premium
Replied on May 01, 2015 - 18:26 UTC

Probably ruined the chance of an *actual* solution....

Ryan Haley  premium
Replied on May 01, 2015 - 18:32 UTC

Well, if you're looking to manage multiple email accounts then you need an email client, such as Outlook or Thunderbird, or whatever your flavor. I was able to add multiple (I even added my student account) to Todoist, so I don't see a problem with managing tasks and appointments from all three accounts spanning three different domains/providers. What is the problem exactly? You want three different login credentials?

"We're asking to be able to log in with any of our email addresses."

I think the "We" in that statement is just you and yourself.

Ryan Haley  premium
Replied on May 01, 2015 - 18:34 UTC

While we've been bickering on this thread on how Todoist cannot manage three email accounts, I've added all three accounts to my Outlook, added all three accounts to Todoist, and installed the Todoist addon in Outlook. Like Charlie Sheen, it's been nothing but *winning* on this side of the house.

Alex Brown  premium
Replied on May 01, 2015 - 18:48 UTC

"added all three accounts to Todoist" -
This is the bit I don't get -
Where are you adding them?

Ryan Haley  premium
Replied on May 01, 2015 - 19:01 UTC

I'll speak from the perspective of todoist online. I took these screenshots for reference. You basically just right click on any of the projects on the left, and then select "email tasks to this project". Then you type in the email address and then just hit the "Add Another Email" button. There are a few ways to manage the tasks from here.

1) From your extra email accounts, you can then send an email to the project listed at the top of that same dialogue. I.E. Shopping<project.123456@todoist.net>. Once you have that in your recent contacts in the other email address, you can send emails to this address and they will be added to your Todoist.

2) Use the google chrome plugin for gmail, it's awesome too if all of your email accounts are gmail.

3) Desktop application

4) mobile application

5) the dreaded Outlook

6) probably more than I have mentioned, but so far the Outlook tool is my favorite. The desktop tool is comparable, and free.

Alex Brown  premium
Replied on May 01, 2015 - 19:05 UTC

Ahhh I see -
Yea, I get it now

I think this thread has got a bit muddy.

My (and I think *some* of the others on here) request was to be able to associate multiple email addresses (or openID logins) with one single account.

Stack Exchange sites, for example, you can associate several open id accounts with one login.

Ryan Haley  premium
Replied on May 01, 2015 - 19:05 UTC

Adding an email to one project seemed to add them to all projects, however, if this is a distributed project, people would have to know the email address of that exact project name, so it's still isolated.

Ryan Haley  premium
Replied on May 01, 2015 - 19:07 UTC

I don't think that was the original post, but I'd have to re-read the thread. It's to my understanding the issue was not being able to add multiple email accounts to the Todoist account, which is what brought me to this thread in the first place. If there is another topic of discussion, as you had mentioned, then it's best to open a new thread.

Replied on May 01, 2015 - 20:43 UTC

Ryan I think that it's best to ask for clarity before assuming you know what people are asking and then proceeding to continually tell them that they are wrong when they try and explain things (particularly when everyone on this thread is then bombarded with quite a few unnecessary emails).

As Alex has said, most people here jumped onto this chain as we want the ability to be able to create and manage a number of standalone Todoist accounts (for clarity, it would be helpful to think of these as "profiles"), with full functionality (projects, labels, schedules, reminders etc), but the challenge is for them to be tied (by some association) to a single user. We then want the ability to be able to switch between these 'profiles' (or child accounts) without having to continually log in and out of the interface (e.g. we need some kind of switcher). A bonus for me would be to also only have to buy one premium subscription as a user, but then for all my related accounts (or profiles), to benefit from this so that I can all the pro features across them all.

The reason I think that most people are asking for this, is that we have equally 'comprehensive' personal lives (or other life projects) that warrant keeping accounts/profiles separate from each other (particularly from a privacy point of view). For example, I want to keep separate accounts for work, personal, my photography business, and another project I'm working on. These are very separate areas of my life and I want to keep them as such in how I 'project manage' them (particularly as I engage with different people across them, that I may want to share things with, but not mix it all up!)

At the moment, the problem is that to have different profiles, we're having to open separate Todoist accounts, using different email addresses (and then paying for premium features for them, separately).

What you're describing (I think) is more a feature that allows you to share parts of an existing account or project with another person which really isn't the same thing (unless I've missed something entirely??). In fact, I use this at the moment for each account I have.

You're right in the fact that the thread seems to have become confused by all the talk of email addresses, which is why I think it might be worth distinguishing what we were original asking for as separate "profiles" with some ability to associate them to one person, and switching between them.

However, the reason why we are talking about multiple emails I think is that that we may not want to use a personal one for work and vice versa, particularly if this might be visible to anyone else you might share work under a profile with.

Hopefully that clears things up a little? Perhaps (and I say this kindly), it might be you that may then need to jump onto another thread??

If I've got this wrong, let me know. :-)

Ryan Haley  premium
Replied on May 04, 2015 - 17:47 UTC

Thanks for clarifying. As you can tell in the thread, none of the staff was able to determine what it was specifically that you were needing help with. Your most recent post is finally clear, and hopefully Todoist Staff with respond with a workaround or implement a solution.

As I had posted earlier, staff member Galina had answered my question. Google brought me here in the first place based on key words, and the original post sounded like my issue. Since I don't have any issues now I don't need to "jump onto another thread". I will, however, abandon this one.

Good luck with your pursuit of these multiple accounts.

Oleg Genshaft  premium
Replied on Jul 12, 2015 - 15:02 UTC

I would also like to see this feature implemented

Amy's List  premium
Replied on Jul 28, 2015 - 17:12 UTC

Yes! This feature would be amazing. PLEASE OH PLEASE. :)

Erica  premium
Replied on Jul 30, 2015 - 12:38 UTC

+1 for me too!
For me it would be ideal to use 2 email accounts.
Ideal it would be great when it's possible to define de email address per (sub)project.

Eric Richter  premium
Replied on Jul 30, 2015 - 18:07 UTC

I have 3 gmail accounts and use the Todoist for Gmail addin. I keep all three accounts open in separate tabs in Chrome. I can use the addin to send tasks to outlook. The catch is, when you later click on the task to open the email from the task, you have to be signed in to the gmail account from which the task was originally sent. So, I keep all three email accounts open in separate tabs in Chrome all the time. Not ideal, but not too bad either.

Tom Klaber  premium
Replied on Sep 03, 2015 - 15:50 UTC

I get broken email links because I have 5 different gmail accounts I use. Todoist appears in all of them - and I am able to add tasks, but sometimes when I go back the link has broken as Todoist has gotten confused about gmail account the task was created from - chooses the wrong one - then can not find the email.

Eric Richter  premium
Replied on Sep 03, 2015 - 16:56 UTC

I have the same problem. If you have one gmail account open and switch accounts by clicking in the upper right corner and changing your gmail account signin, the ToDoist links won't work.The way I work around this is to have open simultaneously my 3 gmail accounts in separate tabs at the same time. Then the ToDoist links will work.

This sucks because it's not how have always used Gmail, and it's not the way I want to use Gmail. But, if I don't do it this way, Todoist is not very useful to me.

Nicola Sedgwick
Replied on Sep 16, 2015 - 20:05 UTC

Shame this feature doesn't exist. I have involvement with 3 businesses and am looking for a ToDo task list manager that will help me streamline my work across them all. Todoish was looking good until I found that it couldn't support it. Would've signed up for Business level if it had.