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Labels on Assigned Tasks


Tasks that have been assigned in the shared project, are not included in label filters? I would think that I should still be able to do a label filter to pick up all tasks with the filter. For example I have @name and @category as labels on a task - I also assigned the task to an individual. Now if I filter on either label - only unassigned tasks appear in the results.

I think this is a significant limitation in functionality. Any help will be appreciated.


All responses

David Trey  staff
Replied on May 16, 2014 - 13:49 UTC

Hello Jason,

That's the correct behavior. By default, all search results only show your own tasks (or unassigned tasks). When planning your work, you'll always see things you're responsible for and not others. The assigned person will see them on their list of course and you'll receive a notification once this person completed the task.

If you want to see all tasks, please include :all: in the search or custom filter, for example:

:all: & 7 days

:all: & @work

Best regards,

Jason Currier  premium
Replied on May 16, 2014 - 13:55 UTC

Thanks that works - any plans to :all: as a default option in settings?

David Trey  staff
Replied on May 16, 2014 - 14:29 UTC


Right now, we're not planning it. Since Todoist's main goal is to make you productive, we chose to show just your tasks by default and let the assigned persons worry about their tasks. Of course you can always enter the project or use :all: to see everything.

Other users may actually not want to view assigned tasks on their lists so given that it seems like a matter of preference, we may consider making it an option and you're welcome to request it in our Votebox: https://todoist.com/Vote/

Best regards,

Cristián Concha
Replied on Jul 04, 2014 - 13:34 UTC

I share Jason's oppinion.
I do not see labeling as an opposite to assigning.
I would suggest the team to re-consider since this is not about losing self-productivity but about keeping track (in my oppinion).



Carmel Avnon  premium
Replied on Oct 08, 2014 - 20:50 UTC

I agree with the above sentiments; I think it should at least be an option to set this as the default behavior. Perhaps projects could be assigned a "manager"? Though this would not help for my particular use case, where my boyfriend and I share tasks and would like to keep track of when the other is busy.

Other ways I would consider this as fixed for my personal use:
1. If there were a way to assign a task to multiple people.
2. A way to "follow" a particular task, essentially adding it to your own list but assigned to someone else.

Tom  premium
Replied on Feb 12, 2015 - 21:57 UTC

Agreed -- I label cities where potential clients are, and assign members of the team who brought them in, so that we can swiftly sort by label when one of our team members travels to that city. Only recently did I realize that it was not including any labeled task that were also assigned.

The :all: works for me for now, but +1 for adding "global label" functionality.

Kurt Heidolph  premium
Replied on May 21, 2015 - 16:33 UTC

+1 Labels should be able to include a global setting so they can be useful for team project management.

Stephen Vekovius  premium
Replied on Jul 27, 2015 - 21:59 UTC

I agree. Assigned tasks should still show in Labels. Please consider this feature.