+ Add Question

Assigning tasks to multiple people

I find it frustrating that you can't assign a task to multiple people. Can anyone share their way of doing this? It seems that if I create a task for a team member I have to create a sub task, copy the info into it and assign it me, and so on so multiple people can collaborate. If wedoist is the answer, then how are you inegrating ToDoist (if at all) this seems to be an area where ToDoist is weakest. Anyone who can shed some light on this would be appreciated.

All responses

David Trey  staff
Replied on Apr 27, 2014 - 19:07 UTC

Hello Sam,

It's indeed not possible to assign multiple people to one task. We may consider adding such option in the future, but we believe that doing so can greatly decrease productivity.

Adding multiple people to one task forces these people to take further action to self-organize the workflow. Everyone has to say if they're started working on this or not, what parts of it have they done etc. It's unclear who should do what and who is doing what.

If you break it down into sub-tasks, further organization is not required, everyone clearly knows what they need to do and everyone knows who is doing what, you see when someone completed their part, you see who's still working, who's not doing their job, what's missing - it's all very clearly listed, increases productivity, avoids misunderstanding and unclear delegation.


Best regards,
David

Steve Escott  premium
Replied on May 05, 2014 - 18:45 UTC

Very often, in organizations, there are teams. A team member wants to know what his team is managing.
I guess one can have labels for each team... that migt be the solution here... regardless, it would be more versatile to allow the assignment of multiple people to a task.

SW
Samantha Warman  premium
Replied on Jun 11, 2014 - 07:48 UTC

Agreed. I would like to easily be able to assign to multiple people.
:-/

MW
Martin Wales  premium
Replied on Jun 16, 2014 - 16:10 UTC

Another vote for assigning to multiple people.

My colleague and I both handle the marketing and some task can be completed by either of us. I'm sure there are lots of situation where people share responsibilities and a task could be completed by many different people.(ie: send thank you card to client, fix picture on website, clean up files)

Kind of an" Apple" type response to this one from dev's. "we are saving you from confusing yourself" Just add the feature, if people don't want to use the feature then they wont use it.

JV
Jeffrey Vandenborne  premium
Replied on Jun 19, 2014 - 10:16 UTC

I agree, there should be an option to do this.

JS
Jamil Salomon
Replied on Jun 30, 2014 - 16:30 UTC

The flexibly to add multiple people to a task is a must. This is possible in Microsoft Project, in which you can assign one person, many people or a group.

You can add a high level task and have it assigned to whichever amount of people or group you want and then if needed sub task and individually assign work load.

I've been using todoist for both personal and business and have a tough time getting buying from other co-workers because of this huge deficiency.

DK
Dmitry Kislitsyn
Replied on Jul 01, 2014 - 13:40 UTC

I need it as well. It's critical for big teams.

bhaktiratna
Replied on Jul 06, 2014 - 21:43 UTC

Yes, we need this too because for example the task may be so vast that it may be assigned to many simultaneously like writing new articles for example. Please add this very soon.

Francis
Replied on Jul 08, 2014 - 13:51 UTC

Already on demand

bhaktiratna
Replied on Jul 08, 2014 - 14:06 UTC

What does already on demand mean? Is the feature already there or coming soon? If coming soon, what is the rough ETA? Thank you.

Joseph McNulty
Replied on Jul 08, 2014 - 17:44 UTC



Sir,



We use this program to track applications and love it. We create a task for
each application in the door and move it thru "projects" which are different
steps of the hiring process. If i complete my part of the application
process (initial phone call) then move it to another project (interview
set), i do not get "credit" for completing the task of the phone call
because i move the task(application) to the next step. I cannot complete the
task as my projects are the tasks.



If there was a way to create a "complete and open to another project"
option for tasks, it would allow me to complete the task in the assigned
project, and would make it easy to move to another project. This would allow
each step a task completion status by different individuals who may be
working on the same task. For people who need to assign a task to multiple
people they can duplicate the task with the notes and assign each copy to
each individual working on the project. In the notes would be each assigned
workers task on the project. Please let me know if this is possible



Thanks for your time!



Joseph McNulty

Human Resource Manager

Tel : 813.628.5733

Fax: 813.628.5714

Email : <mailto:j.mcnulty@americare.net> j.mcnulty@americare.net

Description: cid:image001.jpg@01CBFAAB.04EE7880





Rob Coyle  premium
Replied on Jul 10, 2014 - 20:21 UTC

I agree with many of the posts here, we work almost exclusively in teams and many times both team members need to complete the same task before we can move to the next item or as prep for a meeting, etc. I would be very valuable to be able to assign one task to two or people!

Ben Donahower  premium
Replied on Jul 12, 2014 - 23:09 UTC

I'm with Todoist here. One person, one task. Teams should be added to an entire project. You can ensure that others are kept in the loop if necessary by sending notifications of a task to others that are in the group.

HG
Heidi George
Replied on Jul 16, 2014 - 18:41 UTC

Another vote, here for assigning multiple people to a task. My team all needs to review a list before the next meeting. So the only way to currently do this is create this task five times and assign it to each person. Not cool!
In this case it would be nice to be able to duplicate a task, which I also can't do. Gqueues can do this - take a hint. We may be dropping your product because this isn't available.

JS
Jeff Stevenson
Replied on Jul 24, 2014 - 16:47 UTC

Need to assign multiple people to a task that everyone does - submitting Time Report, for example.

MP
Mike Peiman  premium
Replied on Jul 25, 2014 - 15:43 UTC

Agreed. This lack of a feature is not a feature. Your software is pretty great, but I don't like the response indicating that the reason for this feature absence is because you know the right way for users to work.

Use your imagination, or at least listen to user feedback. Multiple assignation is a valuable feature, please implement this.

Thanks for providing a great, very useful tool for free, by the way. I've just started collaborating with one other user in a small business and will definitely consider going premium in future.

PJ
Perry James Wakeman  premium
Replied on Jul 28, 2014 - 17:34 UTC

Agreed!

Arnaud MELLINGER  premium
Replied on Aug 06, 2014 - 09:00 UTC

Yep, assigning task to multiple people should be available, at least for premium account...

Right now i need to make a task with hierarchy and then do subtask assigned to my team...

S
Susan  premium
Replied on Aug 08, 2014 - 17:16 UTC

There are some tasks I need to assign to multiple people. I just upgraded to Premium and am incredulous that I am not allowed to do this with this high-priced and highly touted software.

I have been a Manager in several different organizations and a Director at high levels. Every job is different and every team is unique. I do not need Todoist to tell me how to assign projects and tasks and how to best manage my team members. How arrogant and presumptuous!

When I seek "Support" from a vendor with whom I have chosen to do business, I expect a supportive listening ear and a timely, effective response.

From what I see here, Todois issued one haughty, non-responsive, non-supportive dictum, and has since ignored everyone else.

Hear me: I have projects and tasks that I need to assign to multiple people. Not being able to do so in Todoist represents a significant deficiency. I would like this feature added.

David Trey  staff
Replied on Aug 08, 2014 - 17:20 UTC

Hello Susan,

Thank you for your feedback, we're reading and listening to every response and using it to improve our app in the future. Though, at the same time, if a requested feature is not yet available, we try to offer either a workaround (if there is one) or at least explain our reasoning behind a certain functionality so you may or may not try it and see if it applies in your workflow.

We will of course continue to make Todoist better based on your feedback and suggestions.


Regards,
David

JS
Jamil Salomon
Replied on Aug 08, 2014 - 17:43 UTC

Hi David,

I don't believe your response to Susan, answers her question and everyone else that has taken their time to request this feature.

When will this feature be available for everyone to use and benefit from?

David Trey  staff
Replied on Aug 08, 2014 - 17:44 UTC

Jamil,

Right now we are not working on an option to assign tasks to more than one person, but based on your requests we will consider adding it in the future. Unfortunately, we can't give you any estimate when it will be added.


Regards,
David

Todd Hodgson  premium
Replied on Aug 14, 2014 - 16:51 UTC

Can multiple people at least view the same task? I don't need to assign more than one person to a task, but more than one people need to see the list of tasks.

David Trey  staff
Replied on Aug 14, 2014 - 17:05 UTC

Hello Todd,

Yes, everyone who is invited into the project, in which this task is placed, can see it in this project regardless of whether it's assigned to them or not.

Furthermore, if you include :all: in search filter, for example:

:all: & 7 days

such query will include all tasks incl. tasks assigned to others.


Regards,
David

Todd Hodgson  premium
Replied on Aug 14, 2014 - 17:42 UTC

Thanks! My guys couldn't see it, but it must've just required a refresh -- now they can.

jeremy.swagger  premium
Replied on Aug 29, 2014 - 19:03 UTC

I agree, having the ability to assign a task to multiple users (especially on reoccurring tasks) is a must. My colleague and I share weekly tasks, and one of us crosses it off the list this week. For now I just leave it unassigned. But once I add a 3rd user to the project, I suddenly lose the ability to nicely sort by assignment. Love this application, and confident they will respond to the needs of the users.

derek
Replied on Sep 03, 2014 - 07:21 UTC

I agree very much so and I am surprised this is not an option. :'-(

Davide Lo Presti  premium
Replied on Sep 17, 2014 - 10:03 UTC

I agree. Multiple people please...at least in the PREMIUM version

MM
Matt McLaughlin
Replied on Sep 17, 2014 - 13:12 UTC

another vote for multiple people to one task. We're expanding our use of this product and if this was available as a premium feature, we would have bought in.

Unfortunately, that won't be happening.

Budi Santosa  premium
Replied on Sep 24, 2014 - 05:13 UTC

Yes,please consider multiple user assignment. Especially when we want to call for update meeting. It would be nice to have meeting feature and we can invite all of the team member.

OO
Oleg Orlov
Replied on Sep 29, 2014 - 21:28 UTC

Agree, multiple assignnemt.

Carmel Avnon  premium
Replied on Oct 12, 2014 - 15:58 UTC

+1

I can see why the team originally chose to forego this. It seems counter-intuitive to the GTD methodology, because if a task can be done by two people then it can probably be broken down into subtasks.

This fails, though, when the task is a meeting or some other situation where multiple people must be present and working on the same thing. And since I use Todoist as both a to-do list and a calendar (as I assume many people do), to schedule for 2 people, this situation comes up often.

zoeydraws
Replied on Nov 02, 2014 - 07:28 UTC

Hi,
We need that feature, please!

Cheers,
Z

LC
Ledig ckurir@live.com
Replied on Nov 11, 2014 - 11:07 UTC

The feautre is really needed - asap

JW
John Wright  premium
Replied on Nov 14, 2014 - 00:49 UTC

I must to doing something wrong some project that have tasks show up where i can assign the tasks and some don't i need to be able to assign each task what am i doing wrong i am using a apple air book

Carmel Avnon  premium
Replied on Nov 14, 2014 - 01:15 UTC

The project must be shared in order for you to be able to assign tasks :)

Ben Levene
Replied on Nov 17, 2014 - 16:37 UTC

This is a basic requirement for anyone working in teams. Sometimes staff members need to carry out the same task at the same time, i.e. wage slips holiday slips, completing a report etc etc. Without the ability to assign multiple people to a task I can not expect each individual to complete the task at hand as there is no black or white way that they can be given ownership/responsibility for the task in question. Surely this can not be a hard thing to implement and based on the amount of requests above I can't understand why this has not been looked into yet, considering that you offer your product as a business package. I am currently trailing your product for a month, if this is something that you are not going to implement it may be a good idea to let everyone know rather than stringing everyone along by not giving out definitive answer or being extremely vague on timeframes. If I am aware that this feature is not coming to todoist then at least I am able to say that you product is not suitable for my business requirements and I can find an alternative product that may be, rather than waiting for months.Thanks.

PJ
Perry James Wakeman  premium
Replied on Nov 17, 2014 - 17:00 UTC

Completely agree. It would be a great addition to Todoist and I have no idea why it isn't being prioritized.

JL
Joseph Lieberman
Replied on Nov 25, 2014 - 12:44 UTC

i agree I am currently testing the product if to integrate it in our company and this is the biggest con I found till now. There must be a possibility to assign a task to multiple users.

BN
Brad Neave
Replied on Dec 04, 2014 - 23:35 UTC

This must be a fairly simple feature to add - the framework is there to assign tasks to one, so making it assignable to multiple people seems doable.

That being said we are going on 8 months of people requesting this feature. Is there any chance you can give us a timetable on adding this fixture.

If the option was available I would immediately become a premium member, but not being able to assign to multiple people has me looking to other software solutions. It is a must have.

Please let us know - thanks!

Carmel Avnon  premium
Replied on Dec 05, 2014 - 18:28 UTC

Brad, I have a feeling you are not a developer because that assumption is way off. It is one thing to link one object to another (Task -> Person) but it is usually much more complicated to link an object to multiple objects.

If this feature wasn't planned to begin with, then Todoist probably needs to make some fairly significant database modifications to support it. That said, it would be nice if we could get a progress update or ETA.

GF
Guillaume Fleureau  premium
Replied on Dec 15, 2014 - 17:07 UTC

Please reply about this : when will you add an option to assign tack to more than 1 person ! It's so basic everyone want it here !

David Trey  staff
Replied on Dec 15, 2014 - 17:10 UTC

Hello Guillaume,

We don't know when we'll add such option, we're not working on it at this point, but we'll consider it in the future.


Regards,
David

GF
Guillaume Fleureau  premium
Replied on Dec 15, 2014 - 17:12 UTC

So you're sure it will be added or you may add it in the future ?

Thx

Ben Levene
Replied on Dec 15, 2014 - 17:27 UTC

its just the usual non-answer, fobbing off users rather than saying yes it will be done or no it wont. This question has been asked now enough times to warrant a discussion within your organisation to decide if it is something you will work on in the future. If this is not going to happen just say so, rather than dragging it out and stringing users along. Its not very good customer communication If I don't know either way if you are planning this feature why should I wait? Surely I am better just using one of your competitors products instead

David Trey  staff
Replied on Dec 15, 2014 - 17:38 UTC

Answering yes or no would be a lie in both cases. We truly don't know for sure if it will be added or not, there have been multiple features that we might have considered, decided against, then added later and vice-versa - features we thought we most likely won't add and then we did.

I'm sorry if you're disappointed in such answers, but they're the truth, at this point we're not working on such implementation, but there's no way that we can say for sure if we will or won't in the future.


Regards,
David

GF
Guillaume Fleureau  premium
Replied on Dec 15, 2014 - 17:44 UTC

You should have a product roap map with the features you WILL implement in the future. I can understand you are not able to say when but if this is planned or not. I guess it's not. Thx

MW
Martin Wales  premium
Replied on Dec 15, 2014 - 19:35 UTC

David,

I Appreciate the honest update i would still love this feature, hopefully your team takes a look at this feature soon.
I think acknowledging that there is a demand for it and saying the team will take a look at it will satisfy alot of the people in this thread.

Carmel Avnon  premium
Replied on Jan 12, 2015 - 08:32 UTC

I think David's response was great, actually. And I think he IS acknowledging a demand, the problem is that we don't have the perspective they do about the sheer number of features that their team is under pressure to implement.

David, I would appreciate to see more answers like this from your team in the future. Also, perhaps a different type of forum would work better for you guys? Everyone just usually says +1, so maybe a voting-based method would be better.

Carmel Avnon  premium
Replied on Jan 12, 2015 - 08:39 UTC

Ah, actually that doesn't apply to this thread :) But a simple thumbs up would allow us to give an indication that we'd like a feature if we have nothing else useful to add.

Johannes Olejnik  premium
Replied on Feb 09, 2015 - 02:24 UTC

I absolutely agree with Carmel. Thanks for clarifying this David.

KC
Katherine Carroll
Replied on Mar 16, 2015 - 23:20 UTC

My team would greatly appreciate the option to assign a task to multiple people. There are many tasks which one of several people can accomplish. Please add this feature. Thank you.

Jonathan Todd  premium
Replied on Mar 17, 2015 - 06:52 UTC

Not only do we need the ability to assign a task to multiple people (it's a computer gang . . . can't be that hard) but we ALSO need a toggle to SEE or NOT SEE what those assigned are doing. Right now when I assign a task to some ONE non my team I effectively lose seeing anything about it unless I add the :all: command to my search which is cumbersome. thanks for considering this. The size of the tread indicates how many of your users want this feature. . . .

Noel Esenwa  premium
Replied on Mar 18, 2015 - 16:38 UTC

There is an option to notify other team members of comments attached to each task. This should keep the team informed.

C
cristina.whiteley
Replied on Apr 20, 2015 - 17:29 UTC

We need multiple people assigned to single tasks, because collaboration is essential:

I need to create a schedule for an upcoming project with my boyfriend. We need to sit together, to talk together, in the same room together, as we each give our input as to how the project schedule should be formed. This is a task in Todoist for us, but we are unable to assign it to the both of us, so it must remain UNassigned, which is not representative of the task. Usually, when something is UNassigned, it means that we haven't assigned it yet. This is ridiculous.

Jonathan Todd  premium
Replied on Apr 20, 2015 - 18:12 UTC

Deeply agree to the multiple people being assigned to tasks and the ability tp parse any or all people working on tasks to see who is doing what.

Tom Mansel  premium
Replied on Apr 21, 2015 - 11:22 UTC

Can I add my name to the list of people who would like to assign tasks to multiple people?

AG
Amy George
Replied on Apr 30, 2015 - 19:29 UTC

I would like to point out that when a task is unassigned, it sends emails to everyone if the task is overdue, whereas if I could assign it to a smaller group of people that actually care about it, only they would get notifications about it.

Is there a converse available? Instead of assigning to multiple people, can I rule out people that shouldn't have to care about this task?

Galina Skovorodnikova  staff
Replied on Apr 30, 2015 - 21:41 UTC

Hi Amy,

What is the exact email that all users in your project receive when the task is overdue? Do you mean a reminder email? You can specify who to notify when you set a reminder.

Regards,
Galina

Vincent Gagnon  premium
Replied on May 19, 2015 - 04:45 UTC

I'm new here, just created an account for my business, and assigning to multiple employees is one of the first functions I was looking for in your software. I strongly agree that you should allow this function and add it. Users will decide by themselves if they multiple assign or not. My employees work as a team. If a task is on the list I created, I'll be glad to see it done and happy to see there was collaboration to solve it. Multiple assignment is an easy add-on, there are no reason you have been letting it slip for so long. This post has been open more than one year ago.

If you have too many requests, and can't find someone to do it in your staff, why don't you multiple assign this add-on request to multiple employees and see which will be faster to add it ;)

Hope you've finally hear the call si that I can start using it this week.

Vincent

Vincent Gagnon  premium
Replied on May 19, 2015 - 04:54 UTC

Another reason why multiple assignment is necessary. Look, I have an open "project" which contains all recurring tasks for one of my staff role (assistant-manager). I will have two employees sharing this role for the next months because one is now half-time. Some recurring tasks occurs every day, some at the end of the month, some every three days.... So I cannot assign a task to only one because if the employee assigned to the task is not there, I expect the other to do it while he is at the business. I am also not expecting the other employee to switch assignment of tasks to his co-worker every time a recurring task fall outside his shift. Multiple assignments would solve that problem... Two people are co-responsible for a set of tasks which are recurring at different time and days of the week.

I repeat, you should quickly create this add-on and allow administrators to assign multiple users to a individual tasks and set of tasks.

LV
Lily Vose-O'Neal  premium
Replied on May 21, 2015 - 13:44 UTC

I also need to be able to assign a task to multiple people!
Please add this feature.
There are obviously different schools of thought as to if this is a good way to work or not, but please just add the feature and then the customer can decide for themselves.
Thanks

Vincent Gagnon  premium
Replied on May 21, 2015 - 13:50 UTC

The reason staff if providing here is that it "might" cause confusion as to who is in charge of the task. I told them to simply trust their users and/or simply add a warning message when more than one person is assigned to a task. This feature is necessary for many businesses and there are competitor products already offering it. If they want to satisfy their customers and show they understand our needs, they should implement this feature quickly.

JP
Jake Payton
Replied on Jun 16, 2015 - 15:26 UTC

How should we handle the cases where the task is something that each member of a team should complete?

Let's say you wanted to use todoist to manage on boarding tasks for new team members joining a project, or you wanted to track all team members on a existing project performing a dev station upgrade, or any of the many other things I could see wanting to assign (as individual tasks) to all members of the team?

Any suggestion on how to accomplish would be great. Thanks

Galina Skovorodnikova  staff
Replied on Jun 16, 2015 - 15:36 UTC

Hi Jake,

Though we don't have an option to assign one task to multiple users, we recommend creating a main task with sub-tasks and assign each of them to a specific person. In this case completed sub-tasks will stay in the list (crossed-out) until the main task is completed.

Regards,
Galina

Vincent Gagnon  premium
Replied on Jun 16, 2015 - 15:39 UTC

This does not solve the problem that if a task can be completed by any member assigned, creating different subtasks is not the answer...

We need that function added in todosit.

Galina Skovorodnikova  staff
Replied on Jun 16, 2015 - 15:43 UTC

Hi Vincent,

This is something being discussed now. We are planning some improvements for shared projects soon which will allow to track and control what is happening in a shared project.

Thanks for the feedback!

Regards,
Galina

Vincent Gagnon  premium
Replied on Jun 16, 2015 - 15:46 UTC

Tracking and controlling is one thing, but multiple assigned users to a specific task is what is needed here.

I know todoist staff are worried about confusion related to multiple assignments, so simply create a warning message when assigning more than one user to a task.

Galina Skovorodnikova  staff
Replied on Jun 16, 2015 - 15:47 UTC

We will take your suggestion into consideration. Thanks!

Regards,
Galina

MS
Michele Spotts  premium
Replied on Jun 16, 2015 - 18:27 UTC

For my work team we have a lot of tasks that are more decision based - meaning we need to discuss them in our next meeting. However, we need to keep them with the project they are in. Now we just leave them unassigned and they become lost in the mix when we look at our calendar views.

Steve Lewis  premium
Replied on Jun 17, 2015 - 16:04 UTC

I understand the idea of a DRI (Directly Responsible Individual) and fully embrace its efficacy. However, someone made a point (might be on this thread) using an example of "bringing food to a function". They then went on to make the point that if such a fictional event had 1000 or more attendees, creating a separate sub-task for each attending member would be a nightmare.

Perhaps the two issues could be facilitated by having groups to which tasks could be assigned. Each group would be a collection of people and by assigning a group to a task, the particular set of sub-tasks could be auto-generated therefore maintaining a direct 1 to 1 mapping of task to individual and thus preserving the "DRI" ethos.

At the point the group assignment is made, the group aspect disappears as the sub-tasks are automatically created and assigned to each individual in the group. For editing purposes however, people could be removed from the group and the task assignment would be accordingly edited automatically, marking the task for the removed individual as discontinued or some such. This would be useful in the event that some task/event had been organised, a group and consequent individual task assignment made and then one individual notifies of their non attendance for the task (employment termination, death, unforeseen circumstance, the cause is irrelevant).

Just a thought, I'm very new to this application.

Regards,
Steve

Option Books  premium
Replied on Jun 24, 2015 - 17:05 UTC

Another vote for assigning tasks to multiple people

Jonathan Todd  premium
Replied on Jun 24, 2015 - 17:07 UTC

+1

Tim Bowen  premium
Replied on Jun 24, 2015 - 18:04 UTC

+1

DF
Diogo Fula
Replied on Jun 29, 2015 - 10:57 UTC

Why not adding a task for one person (which is responsible), and add other participants?

JL
Jessica L. LeClair  premium
Replied on Jul 02, 2015 - 17:38 UTC

+1 There's no good way to task a meeting/discussion if only one person can be in the hot seat.

AS
AYUSH SINHA  premium
Replied on Jul 03, 2015 - 08:27 UTC

I just signed in, and we need to add more than 1 one person to be assigned the same task.