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Assigning tasks to multiple people

I find it frustrating that you can't assign a task to multiple people. Can anyone share their way of doing this? It seems that if I create a task for a team member I have to create a sub task, copy the info into it and assign it me, and so on so multiple people can collaborate. If wedoist is the answer, then how are you inegrating ToDoist (if at all) this seems to be an area where ToDoist is weakest. Anyone who can shed some light on this would be appreciated.

All responses

David Trey  staff
Replied on Apr 27, 2014 - 19:07 UTC

Hello Sam,

It's indeed not possible to assign multiple people to one task. We may consider adding such option in the future, but we believe that doing so can greatly decrease productivity.

Adding multiple people to one task forces these people to take further action to self-organize the workflow. Everyone has to say if they're started working on this or not, what parts of it have they done etc. It's unclear who should do what and who is doing what.

If you break it down into sub-tasks, further organization is not required, everyone clearly knows what they need to do and everyone knows who is doing what, you see when someone completed their part, you see who's still working, who's not doing their job, what's missing - it's all very clearly listed, increases productivity, avoids misunderstanding and unclear delegation.

Best regards,

Steve Escott  premium
Replied on May 05, 2014 - 18:45 UTC

Very often, in organizations, there are teams. A team member wants to know what his team is managing.
I guess one can have labels for each team... that migt be the solution here... regardless, it would be more versatile to allow the assignment of multiple people to a task.

Samantha Warman  premium
Replied on Jun 11, 2014 - 07:48 UTC

Agreed. I would like to easily be able to assign to multiple people.

Martin Wales  premium
Replied on Jun 16, 2014 - 16:10 UTC

Another vote for assigning to multiple people.

My colleague and I both handle the marketing and some task can be completed by either of us. I'm sure there are lots of situation where people share responsibilities and a task could be completed by many different people.(ie: send thank you card to client, fix picture on website, clean up files)

Kind of an" Apple" type response to this one from dev's. "we are saving you from confusing yourself" Just add the feature, if people don't want to use the feature then they wont use it.

Jeffrey Vandenborne  premium
Replied on Jun 19, 2014 - 10:16 UTC

I agree, there should be an option to do this.

Jamil Salomon
Replied on Jun 30, 2014 - 16:30 UTC

The flexibly to add multiple people to a task is a must. This is possible in Microsoft Project, in which you can assign one person, many people or a group.

You can add a high level task and have it assigned to whichever amount of people or group you want and then if needed sub task and individually assign work load.

I've been using todoist for both personal and business and have a tough time getting buying from other co-workers because of this huge deficiency.

Dmitry Kislitsyn
Replied on Jul 01, 2014 - 13:40 UTC

I need it as well. It's critical for big teams.

bhaktiratna  premium
Replied on Jul 06, 2014 - 21:43 UTC

Yes, we need this too because for example the task may be so vast that it may be assigned to many simultaneously like writing new articles for example. Please add this very soon.

Replied on Jul 08, 2014 - 13:51 UTC

Already on demand

bhaktiratna  premium
Replied on Jul 08, 2014 - 14:06 UTC

What does already on demand mean? Is the feature already there or coming soon? If coming soon, what is the rough ETA? Thank you.

Joseph McNulty
Replied on Jul 08, 2014 - 17:44 UTC


We use this program to track applications and love it. We create a task for
each application in the door and move it thru "projects" which are different
steps of the hiring process. If i complete my part of the application
process (initial phone call) then move it to another project (interview
set), i do not get "credit" for completing the task of the phone call
because i move the task(application) to the next step. I cannot complete the
task as my projects are the tasks.

If there was a way to create a "complete and open to another project"
option for tasks, it would allow me to complete the task in the assigned
project, and would make it easy to move to another project. This would allow
each step a task completion status by different individuals who may be
working on the same task. For people who need to assign a task to multiple
people they can duplicate the task with the notes and assign each copy to
each individual working on the project. In the notes would be each assigned
workers task on the project. Please let me know if this is possible

Thanks for your time!

Joseph McNulty

Human Resource Manager

Tel : 813.628.5733

Fax: 813.628.5714

Email : <mailto:j.mcnulty@americare.net> j.mcnulty@americare.net

Description: cid:image001.jpg@01CBFAAB.04EE7880

Rob Coyle  premium
Replied on Jul 10, 2014 - 20:21 UTC

I agree with many of the posts here, we work almost exclusively in teams and many times both team members need to complete the same task before we can move to the next item or as prep for a meeting, etc. I would be very valuable to be able to assign one task to two or people!

Ben Donahower  premium
Replied on Jul 12, 2014 - 23:09 UTC

I'm with Todoist here. One person, one task. Teams should be added to an entire project. You can ensure that others are kept in the loop if necessary by sending notifications of a task to others that are in the group.

Heidi George
Replied on Jul 16, 2014 - 18:41 UTC

Another vote, here for assigning multiple people to a task. My team all needs to review a list before the next meeting. So the only way to currently do this is create this task five times and assign it to each person. Not cool!
In this case it would be nice to be able to duplicate a task, which I also can't do. Gqueues can do this - take a hint. We may be dropping your product because this isn't available.

Jeff Stevenson
Replied on Jul 24, 2014 - 16:47 UTC

Need to assign multiple people to a task that everyone does - submitting Time Report, for example.

Mike Peiman  premium
Replied on Jul 25, 2014 - 15:43 UTC

Agreed. This lack of a feature is not a feature. Your software is pretty great, but I don't like the response indicating that the reason for this feature absence is because you know the right way for users to work.

Use your imagination, or at least listen to user feedback. Multiple assignation is a valuable feature, please implement this.

Thanks for providing a great, very useful tool for free, by the way. I've just started collaborating with one other user in a small business and will definitely consider going premium in future.

Perry James Wakeman  premium
Replied on Jul 28, 2014 - 17:34 UTC


Arnaud MELLINGER  premium
Replied on Aug 06, 2014 - 09:00 UTC

Yep, assigning task to multiple people should be available, at least for premium account...

Right now i need to make a task with hierarchy and then do subtask assigned to my team...

Susan  premium
Replied on Aug 08, 2014 - 17:16 UTC

There are some tasks I need to assign to multiple people. I just upgraded to Premium and am incredulous that I am not allowed to do this with this high-priced and highly touted software.

I have been a Manager in several different organizations and a Director at high levels. Every job is different and every team is unique. I do not need Todoist to tell me how to assign projects and tasks and how to best manage my team members. How arrogant and presumptuous!

When I seek "Support" from a vendor with whom I have chosen to do business, I expect a supportive listening ear and a timely, effective response.

From what I see here, Todois issued one haughty, non-responsive, non-supportive dictum, and has since ignored everyone else.

Hear me: I have projects and tasks that I need to assign to multiple people. Not being able to do so in Todoist represents a significant deficiency. I would like this feature added.

David Trey  staff
Replied on Aug 08, 2014 - 17:20 UTC

Hello Susan,

Thank you for your feedback, we're reading and listening to every response and using it to improve our app in the future. Though, at the same time, if a requested feature is not yet available, we try to offer either a workaround (if there is one) or at least explain our reasoning behind a certain functionality so you may or may not try it and see if it applies in your workflow.

We will of course continue to make Todoist better based on your feedback and suggestions.


Jamil Salomon
Replied on Aug 08, 2014 - 17:43 UTC

Hi David,

I don't believe your response to Susan, answers her question and everyone else that has taken their time to request this feature.

When will this feature be available for everyone to use and benefit from?

David Trey  staff
Replied on Aug 08, 2014 - 17:44 UTC


Right now we are not working on an option to assign tasks to more than one person, but based on your requests we will consider adding it in the future. Unfortunately, we can't give you any estimate when it will be added.


Todd Hodgson  premium
Replied on Aug 14, 2014 - 16:51 UTC

Can multiple people at least view the same task? I don't need to assign more than one person to a task, but more than one people need to see the list of tasks.

David Trey  staff
Replied on Aug 14, 2014 - 17:05 UTC

Hello Todd,

Yes, everyone who is invited into the project, in which this task is placed, can see it in this project regardless of whether it's assigned to them or not.

Furthermore, if you include :all: in search filter, for example:

:all: & 7 days

such query will include all tasks incl. tasks assigned to others.


Todd Hodgson  premium
Replied on Aug 14, 2014 - 17:42 UTC

Thanks! My guys couldn't see it, but it must've just required a refresh -- now they can.

jeremy.swagger  premium
Replied on Aug 29, 2014 - 19:03 UTC

I agree, having the ability to assign a task to multiple users (especially on reoccurring tasks) is a must. My colleague and I share weekly tasks, and one of us crosses it off the list this week. For now I just leave it unassigned. But once I add a 3rd user to the project, I suddenly lose the ability to nicely sort by assignment. Love this application, and confident they will respond to the needs of the users.

Replied on Sep 03, 2014 - 07:21 UTC

I agree very much so and I am surprised this is not an option. :'-(

Davide Lo Presti  premium
Replied on Sep 17, 2014 - 10:03 UTC

I agree. Multiple people please...at least in the PREMIUM version

Matt McLaughlin
Replied on Sep 17, 2014 - 13:12 UTC

another vote for multiple people to one task. We're expanding our use of this product and if this was available as a premium feature, we would have bought in.

Unfortunately, that won't be happening.

Budi Santosa  premium
Replied on Sep 24, 2014 - 05:13 UTC

Yes,please consider multiple user assignment. Especially when we want to call for update meeting. It would be nice to have meeting feature and we can invite all of the team member.

Oleg Orlov
Replied on Sep 29, 2014 - 21:28 UTC

Agree, multiple assignnemt.

Carmel Avnon  premium
Replied on Oct 12, 2014 - 15:58 UTC


I can see why the team originally chose to forego this. It seems counter-intuitive to the GTD methodology, because if a task can be done by two people then it can probably be broken down into subtasks.

This fails, though, when the task is a meeting or some other situation where multiple people must be present and working on the same thing. And since I use Todoist as both a to-do list and a calendar (as I assume many people do), to schedule for 2 people, this situation comes up often.

Replied on Nov 02, 2014 - 07:28 UTC

We need that feature, please!


Ledig ckurir@live.com
Replied on Nov 11, 2014 - 11:07 UTC

The feautre is really needed - asap

John Wright  premium
Replied on Nov 14, 2014 - 00:49 UTC

I must to doing something wrong some project that have tasks show up where i can assign the tasks and some don't i need to be able to assign each task what am i doing wrong i am using a apple air book

Carmel Avnon  premium
Replied on Nov 14, 2014 - 01:15 UTC

The project must be shared in order for you to be able to assign tasks :)

Ben Levene
Replied on Nov 17, 2014 - 16:37 UTC

This is a basic requirement for anyone working in teams. Sometimes staff members need to carry out the same task at the same time, i.e. wage slips holiday slips, completing a report etc etc. Without the ability to assign multiple people to a task I can not expect each individual to complete the task at hand as there is no black or white way that they can be given ownership/responsibility for the task in question. Surely this can not be a hard thing to implement and based on the amount of requests above I can't understand why this has not been looked into yet, considering that you offer your product as a business package. I am currently trailing your product for a month, if this is something that you are not going to implement it may be a good idea to let everyone know rather than stringing everyone along by not giving out definitive answer or being extremely vague on timeframes. If I am aware that this feature is not coming to todoist then at least I am able to say that you product is not suitable for my business requirements and I can find an alternative product that may be, rather than waiting for months.Thanks.

Perry James Wakeman  premium
Replied on Nov 17, 2014 - 17:00 UTC

Completely agree. It would be a great addition to Todoist and I have no idea why it isn't being prioritized.

Joseph Lieberman
Replied on Nov 25, 2014 - 12:44 UTC

i agree I am currently testing the product if to integrate it in our company and this is the biggest con I found till now. There must be a possibility to assign a task to multiple users.

Brad Neave
Replied on Dec 04, 2014 - 23:35 UTC

This must be a fairly simple feature to add - the framework is there to assign tasks to one, so making it assignable to multiple people seems doable.

That being said we are going on 8 months of people requesting this feature. Is there any chance you can give us a timetable on adding this fixture.

If the option was available I would immediately become a premium member, but not being able to assign to multiple people has me looking to other software solutions. It is a must have.

Please let us know - thanks!

Carmel Avnon  premium
Replied on Dec 05, 2014 - 18:28 UTC

Brad, I have a feeling you are not a developer because that assumption is way off. It is one thing to link one object to another (Task -> Person) but it is usually much more complicated to link an object to multiple objects.

If this feature wasn't planned to begin with, then Todoist probably needs to make some fairly significant database modifications to support it. That said, it would be nice if we could get a progress update or ETA.

Guillaume Fleureau  premium
Replied on Dec 15, 2014 - 17:07 UTC

Please reply about this : when will you add an option to assign tack to more than 1 person ! It's so basic everyone want it here !

David Trey  staff
Replied on Dec 15, 2014 - 17:10 UTC

Hello Guillaume,

We don't know when we'll add such option, we're not working on it at this point, but we'll consider it in the future.


Guillaume Fleureau  premium
Replied on Dec 15, 2014 - 17:12 UTC

So you're sure it will be added or you may add it in the future ?


Ben Levene
Replied on Dec 15, 2014 - 17:27 UTC

its just the usual non-answer, fobbing off users rather than saying yes it will be done or no it wont. This question has been asked now enough times to warrant a discussion within your organisation to decide if it is something you will work on in the future. If this is not going to happen just say so, rather than dragging it out and stringing users along. Its not very good customer communication If I don't know either way if you are planning this feature why should I wait? Surely I am better just using one of your competitors products instead

David Trey  staff
Replied on Dec 15, 2014 - 17:38 UTC

Answering yes or no would be a lie in both cases. We truly don't know for sure if it will be added or not, there have been multiple features that we might have considered, decided against, then added later and vice-versa - features we thought we most likely won't add and then we did.

I'm sorry if you're disappointed in such answers, but they're the truth, at this point we're not working on such implementation, but there's no way that we can say for sure if we will or won't in the future.


Guillaume Fleureau  premium
Replied on Dec 15, 2014 - 17:44 UTC

You should have a product roap map with the features you WILL implement in the future. I can understand you are not able to say when but if this is planned or not. I guess it's not. Thx

Martin Wales  premium
Replied on Dec 15, 2014 - 19:35 UTC


I Appreciate the honest update i would still love this feature, hopefully your team takes a look at this feature soon.
I think acknowledging that there is a demand for it and saying the team will take a look at it will satisfy alot of the people in this thread.

Carmel Avnon  premium
Replied on Jan 12, 2015 - 08:32 UTC

I think David's response was great, actually. And I think he IS acknowledging a demand, the problem is that we don't have the perspective they do about the sheer number of features that their team is under pressure to implement.

David, I would appreciate to see more answers like this from your team in the future. Also, perhaps a different type of forum would work better for you guys? Everyone just usually says +1, so maybe a voting-based method would be better.

Carmel Avnon  premium
Replied on Jan 12, 2015 - 08:39 UTC

Ah, actually that doesn't apply to this thread :) But a simple thumbs up would allow us to give an indication that we'd like a feature if we have nothing else useful to add.

Johannes Olejnik  premium
Replied on Feb 09, 2015 - 02:24 UTC

I absolutely agree with Carmel. Thanks for clarifying this David.

Katherine Carroll
Replied on Mar 16, 2015 - 23:20 UTC

My team would greatly appreciate the option to assign a task to multiple people. There are many tasks which one of several people can accomplish. Please add this feature. Thank you.

Jonathan Todd  premium
Replied on Mar 17, 2015 - 06:52 UTC

Not only do we need the ability to assign a task to multiple people (it's a computer gang . . . can't be that hard) but we ALSO need a toggle to SEE or NOT SEE what those assigned are doing. Right now when I assign a task to some ONE non my team I effectively lose seeing anything about it unless I add the :all: command to my search which is cumbersome. thanks for considering this. The size of the tread indicates how many of your users want this feature. . . .

Noel Esenwa  premium
Replied on Mar 18, 2015 - 16:38 UTC

There is an option to notify other team members of comments attached to each task. This should keep the team informed.