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Can I filter based on task assignment?


Is there a way to set filters based on a person assigned to a task (other than me)?

E.g.Can I filter by assigned name such a John Jones?



All responses

Brendon Wadey  staff
Replied on Apr 19, 2014 - 01:01 UTC

Hi John,

You can filter by assigned tasks, using the :to_others: filter, but at the moment there is no way to filter by specific person. You could create label for their name, and that could work.


Lesley Ventura
Replied on Jun 19, 2014 - 01:53 UTC

Hi Brendon,

I did just that but it doesn't work. I created labels for each person on my shared project to be able to identify which tasks a specific person needs to complete but when I when to labels, the tasks didn't appear.

Brendon Wadey  staff
Replied on Jun 19, 2014 - 02:40 UTC


The tasks on the shared project have labels attached such as @person1 and when you click on that label or search for it, nothing appears?

Are you sure there are active tasks for each one?


Lesley Ventura
Replied on Jun 19, 2014 - 02:42 UTC

Yes -

Brendon Wadey  staff
Replied on Jun 19, 2014 - 02:48 UTC


I believe this is related to your other topic, so I will respond there.


Darius Bozorgi  premium
Replied on Jun 28, 2014 - 05:11 UTC

Very similar issue. When I click on a label in the Labels list it does not show me all of the tasks associated with that particular label. Only some of them but not all of them. Am I doing something wrong? Same issue in Chrome and Firefox. In iOS the label shows the correct count of tasks for the label (just to the right of the label), but when you go to look at the tasks, none are present. In the above listed browsers, you do not even get the correct count.

Still playing around with the same issue. Seems like it may have something to do with whether a task is assigned to someone. The tasks that were showing up in response to clicking on a label (resulting in an "@label" search) would disappear from the label search after assigning to a team member. Yet, this is inconsistent as some label searches show tasks that are assigned to team members. ????

Lesley Ventura
Replied on Jun 29, 2014 - 22:33 UTC

I agree with you Darius - seems redundant as well to assign to a team member and label the task with the team member's name. When you filter by a particular label, it does show up that way. :-S

But from my conversation with Todoist staff, I think that's the only option for now.

Darius Bozorgi  premium
Replied on Jul 03, 2014 - 01:18 UTC

There are really 2 issues here:

(1) Labels are not working correctly for tasks that are assigned to a team member. So if I have 4 tasks that I assign to Joe and attach the label "sally" to each task, when I go to the Labels list and click on the "sally" label I will not see the tasks. If I go back and unassign the task, and then go back to the labels list they will show correctly under the "sally" label. Definitely a bug.

(2) You cannot create a filter based on tasks assigned to a particular team member. You can create a filter for tasks assigned to yourself and one assigned "to others" but that's it. This is a known issue and feature request. You could work around it with the use of labels but, as noted in (1) above, that does not work out so well.

David Trey  staff
Replied on Jul 03, 2014 - 10:31 UTC

Hello Darius,

The first point is not a bug. Todoist will always show you tasks that you are responsible for by default, not the ones that are already assigned to someone else. But you can still see other people's tasks either within any project or by including :all: in your queries, for example:

:all: & @work
:all: & 7 days

Best regards,

Justin Williams
Replied on Jul 07, 2014 - 15:43 UTC

Where can I request that filter based on who an item is assigned to be added as a feature?

David Trey  staff
Replied on Jul 07, 2014 - 15:45 UTC

Hello Justin,

You just did :-) We read all suggestions and posts in every thread and keep notes of requested features.

Best regards,

Deneen Welker
Replied on Jul 19, 2014 - 16:01 UTC

I am hoping that the suggestion to filter tasks by assigned is implemented soon. Is there at least a way to change the color for the person assigned?

Brendon Wadey  staff
Replied on Jul 19, 2014 - 16:02 UTC


That is not possible at this time. We are considering such suggestions.


Ugur  premium
Replied on Jul 21, 2014 - 07:47 UTC

I use todoist in my company. And having over ten users I can't really track tasks for one specific user.

The suggested solution (using labels for this) is indeed redundant because why use task assignment AND labels.

Todoist is perfect for me personally. But it lacks so many basic features that are must have if you use it in a team environment.

I keep seeing you guys give answers like "there are no plans for this but please keep requesting".

Can you please blog about your release roadmap?

Anna Roberts  premium
Replied on Aug 20, 2014 - 09:23 UTC

I am having this exact same problem. We are currently trialling Todist
premium for our team, which is time consuming but we hope worth it in the
long run.

I am finding that once I have assigned a task to one of my staff members the
only way I can filter it is to select tasks allocated to all others which
brings up all staff members and is not ideal.

The labels are fine at demarking who I have allocated tasks to so that I can
see a visual report on completed tasks after, but again, once a labelled
task is assigned to that person it disappears from my label filters.

The only other option is to go into each individual project but this is not
practical when we will soon have approx. 140 of them.

I would really appreciate ToDoist resolving this soon as otherwise it's a
good system. This really could determine whether we continue using Todoist
beyond the trial.

Howard Saslow  premium
Replied on Aug 22, 2014 - 19:09 UTC

Same problem here. I need to track tasks by employee, this seems to be a basic function of any to do list. Please make this a priority for future updates.

Aniruddha  premium
Replied on Aug 23, 2014 - 05:56 UTC

Funny that I have the same requirement and that it is popping up here and in other threads. This and a Windows Phone app are my top requests.

Anna Roberts  premium
Replied on Aug 29, 2014 - 09:29 UTC

Also is there a way you can filter in the Karma reports, to show completed tasks which have been allocated to others ?

David Trey  staff
Replied on Aug 29, 2014 - 11:41 UTC

Hello Anna,

Unfortunately, that's not possible right now, but we'll look into improving the "View All Completed" section and add team-based data and statistics.


Andrew Mckay  premium
Replied on Sep 23, 2014 - 02:52 UTC

If I have assigned tasks to two people in my projects and I want to review those tasks I can go to the "assign to other" filter.

But this list has both persons task in one list and is not practical or useful at all.

I need to filter one person at a time. Is it not possible to create a filter for the one person?

This is a very important and fundamental part of any task management system. The ability to filter by person is perhaps is very important. If it not available I need to assign and task to them and then assign a label to them. Very wasteful in terms of time and effort and it complicates my system

Roland Ganter  premium
Replied on Oct 22, 2014 - 16:21 UTC

Yes, definitely need the ability to filter by person assigned.

Andy Bargery  premium
Replied on Oct 23, 2014 - 09:14 UTC

Th ability to filter tasks by individual is absolutely essential. Please confirm if and when this feature will arrive.


avi.yagodnick  premium
Replied on Oct 27, 2014 - 12:49 UTC

I would also like to be able to filter based on individual the task is assigned to, and by project. I think the current filtering abilities are currently not enough for enabling a good analysis on todo-lists.

Why not enabling filters something like #ProjectA & :to somebody3:


Ben Levene
Replied on Nov 17, 2014 - 20:23 UTC

currently trying your product for my business. every function so far that i am trying to perform it turns out that todoist is not capable or struggles with. i too would need the above function adding to make this work for my business. Will give it another 30 days trial but you guys really need to communicate what function you are currently working on and rough timeframes, otherwise your customer base is just going to leave you for omnifocus and 2do. If you are planning on implementing ideas and suggestions from customers at least tell us so we know wether on not it is worth hanging on to your product, if we don't know what you are doing then whats the point in continuing with a product if i don't know if it will eventually work to my requirements.


Shreyas Khatri
Replied on Nov 26, 2014 - 13:14 UTC

Can we please have this feature guys. I am now using Todoist now for couple of months. It works great when I just use if for myself, but in a team environment when I need to see what's assigned to whom, there seems to be no ways (apart from adding a label, but that would be an additional (unwanted) step)

Really look forward to this feature addition.

Andrew  premium
Replied on Dec 18, 2014 - 15:15 UTC

Yes I really need this feature. It is possible in Wrike and Asana which is what we are also trying. I like ToDoist appart from this main lack.

Andrew  premium
Replied on Dec 18, 2014 - 15:26 UTC

Also while we are at it. I'd like to request a fix to the confusing issue of how tasks and sub-tasks appear on your Today list.
There is a task called "A". It's not delegated
There is a sub task called "a1". It's a sub-task of A and delegated to myself
In "Today" BOTH tasks are listed as needing doing. With lots of tasks and subtasks this is VERY cluttered. At least have an option for turning on or off this behaviour.

I'd like to see a list of how ToDoist are ranking feature requests. Next to each should be a score of how many people are requesting it. Next to that column should be a date for when we hope to have a release with that feature / bug/fix. It all looks like no body is listening

Lewis Howles  premium
Replied on Jan 15, 2015 - 10:20 UTC

Just throwing my hat into the ring and requesting that there be the ability to view all tasks assigned to a person (including yourself).

This is the only area, so far, that I've found lacking.

Alexandre Richer  premium
Replied on Jan 15, 2015 - 15:21 UTC

I second, we need this feature. As a team manager, I want to know on what my team work.

maksym.tatarov  premium
Replied on Jan 27, 2015 - 14:45 UTC

Really, really, really need this feature. Why it's so hard to do this?

Marco Aurellio Pagliaroni  premium
Replied on Feb 04, 2015 - 01:42 UTC

Hey guys! Todoist is a powerful app for me and my company.
But you guys need to add the feature that turns possible to filter tasks by assignment.
It is too much important.
I hope this coming soon.

Hussain Alam  premium
Replied on Feb 07, 2015 - 01:55 UTC

Please add this Feature! Also if your considering adding it, when can we expect to see it? -Thank you!

Jeffrey Bunch  premium
Replied on Feb 18, 2015 - 22:00 UTC

I need this feature ASAP. Bought todoist premium to manage my team. Lack of this feature makes it very difficult. I am likely to move to a new product, and dropping my renewal if this feature doesn't appear soon.

Jeffrey Bunch  premium
Replied on Feb 18, 2015 - 22:00 UTC

I need this feature ASAP. Bought todoist premium to manage my team. Lack of this feature makes it very difficult. I am likely to move to a new product, and dropping my renewal if this feature doesn't appear soon.

romandobicki  premium
Replied on Feb 22, 2015 - 10:01 UTC

Indeed please add this feature.
Remember the milk lacks other features but you can filter by person:/
I don't want to keep alternating between the two.

Paul Kormann  premium
Replied on Feb 23, 2015 - 07:41 UTC


Fabrizio Lodi  premium
Replied on Mar 02, 2015 - 14:25 UTC


romandobicki  premium
Replied on Mar 02, 2015 - 14:38 UTC

let me refer you to the feature kickstarter in this thread --> http://todoist.com/Support/show/34979

Rico Stapel  premium
Replied on Mar 05, 2015 - 06:50 UTC

I also need to filter my task list by person assigned

Thank you

Replied on Mar 16, 2015 - 18:46 UTC
Pouria Yazdi
Replied on Apr 16, 2015 - 16:13 UTC

Thanks for the link to thread guys.

Troy Smith  premium
Replied on May 06, 2015 - 14:03 UTC

Yep, same thing for me. we are evaluating for our company, and if i can't filter by who a task is assigned to, that is a show stopper.

Roman S.  premium
Replied on May 21, 2015 - 12:09 UTC

The feature to filter by person assigned to on shared projects is a stumbling stone in our company's current evaluation of Todoist premium.

We were hoping for the time being we could get a workaround by using labels - but that also doesn't work - it seems that labels filtering works only on "assigned to me" tasks?

Please advise if either of these features (filter by assigned to or by labels on shared projects) is be added any time soon.

romandobicki  premium
Replied on May 21, 2015 - 13:25 UTC

I tried the same workaround and had the same problem.

Had it fixed by filtering for:

:all: & @nameofcoworker

This Filter works fine on desktop just not on ios devices.
And keep in mind that every user has to set up lables and filters individualy.. but I am sure you know that already:)

See also this thread https://todoist.com/Support/show/34979/
Solution was recommended by clyde from staff on the 11th of march.

Best of luck


romandobicki  premium
Replied on May 21, 2015 - 13:44 UTC

in addition to that with

:all: & :to_others: & !@nameofcoworker & !@nameofcoworker2 & !@nameofcoworker3 & !@nameofcoworker4

I pick up on the tasks I forgot assigning lables to.

Roman S.  premium
Replied on May 21, 2015 - 14:55 UTC

That's great, Roman - thanks very much!

Actually, I found this already in the thread that you mentioned (https://todoist.com/Support/show/34979/ ) - but it was especially nice to get such a prompt and helpful reply from my namesake !

Still, apparently, a lot of people will be waiting anxiously for a release where outright filtering by "Assigned To" is implemented..

romandobicki  premium
Replied on May 21, 2015 - 16:24 UTC

My pleasure, Roman :)

This missing feature has been bothering me for quite some time. So I try to keep the conversation going.

Melanie Foster
Replied on Jun 08, 2015 - 07:21 UTC

Me too!!! Such an important feature for project management!!! Please, please!!!

Also, is it possible to assign a task to more than one person (without the use of labels)? If not it would be great to add this feature also.

Elwood Matthews  premium
Replied on Jun 18, 2015 - 19:37 UTC

Ditto. As a project tool I need to be able to filter by person assigned to the task.

Replied on Jul 03, 2015 - 00:07 UTC

Yeah, guys, this is like an essential feature if you're trying to sell your product for business use. How am I supposed to know what my team is working on?..

Really sad you do not have it.
Trello had exactly the same problem, I thought at least you managed to add this feature.

romandobicki  premium
Replied on Jul 03, 2015 - 10:38 UTC

It is really sad that we keep pushing this for so long and nothing happens.
Couldn't you rather pause the fancy apple watch development and get the core features right first? :(

Meanwhile I keep sticking name-lables to every single task of my team members.
Meanwhile I keep sticking name-lables to every single task of my team members.
...and feel as redundant as writing the same sentence twice.

Martin  premium
Replied on Jul 18, 2015 - 22:31 UTC

It's been over a year and a filter by person is still not implemented. Please make it a priority

Julia  premium
Replied on Sep 11, 2015 - 14:08 UTC

Hope it comes soon...

Mike Shick  premium
Replied on Sep 27, 2015 - 14:28 UTC

Yes....still in agreement here, too!

romandobicki  premium
Replied on Sep 27, 2015 - 15:42 UTC

Yes. Absolutely.

What about a tiny UI update with the big CI update? ;)

Andrew  premium
Replied on Sep 27, 2015 - 16:00 UTC

The stunning thing is that months later..... after so many supportive comments for this issue...... After todoist have been crowing so much about the "new"  todoist.... After I've bought the pro version (in the vain hope that there may genuinely be some useful features there)..... ALL I CAN REALLY SEE THAT HAS CHANGED IS..... (wait for it)...... the logo.

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