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Syncing Todoist with Outlook


I am very confused. I want to sync my todoist with my boss and with Outlook. My boss wants to be able to take emails from Outlook and put them directly into todoist. Is this possible? Would it be better if we got wedoist? What is the difference? Please help a sister out! Thank you!

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Brendon Wadey  staff
Replied on Apr 07, 2014 - 22:09 UTC

Hi Rachel,

You can add emails as tasks with the Outlook plugin. You just need to install it (todoist.com/outlook) and once an email is open, there is an Add Todoist button on the top menu.

Though, unless you are signed into the same email account in Outlook the same way, they would not be able to access it, if you added emails, or the other way around. Only you would be able to access the emails you add, as they do not have access to that account.

Todoist would be the only option right now for sharing of tasks, but neither provide a way to share emails with each other, and there no real way to do this, as everyone has passwords and accounts that each person would need to know.


Andrew Karlen  premium
Replied on Jun 11, 2014 - 20:21 UTC


I have the Outlook plugin. The add email as a task appears in ToDoist but there is no add to ToDoist option in Outlook.

Also, I see references to "templates." How can I create a template?


Andrew Karlen

David Trey  staff
Replied on Jun 11, 2014 - 20:34 UTC

Hello Andrew,

The "Add to Todoist" button should be at the top toolbar in Outlook. Did you set Outlook to display all these options at the top (as they could be hidden)?

As for templates - enter a project, then click on the "Task Actions" icon (the pencil and wrench icon) and one of the options there would be "Export to template" - this will give you a TXT file with the tasks from this project which you can then import to the same or another project.

Best regards,

Jeffrey R. Troutman  premium
Replied on Jan 27, 2015 - 18:54 UTC

I had a thought about this email sharing issue. What if instead of tagging an email with the Outlook ID you tagged it with a outlook search of somekind. The search could include the time (or short window of time) that an email was sent, by who, to who etc. to ensure that it is the same email. that way when you add it as a task to a shared task list multiple people that got the email could have it in their task list and pull up the same email. - you would need to ensure that users have a delete policy that is not disruptive to this but just a thought.