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Inbox and scheduled items

Really this is all platforms. I'm using NirvanaHQ and I love it, but its no longer supported so I'm reluctantly moving to todoist. When I create a new task, in the inbox, and schedule it, why does it remain in the Inbox? In Nirvana, and other GTD software, those tasks that have no project but are scheduled, are moved to the schedule, and out of the inbox. With todoist, I now have to create a task and add that item to it in *addition* to adding a calendar date.

Anybody else feel this is odd behavior?

All responses

Brendon Wadey  staff
Replied on Mar 03, 2014 - 03:01 UTC

Hi Stephen,

The Inbox is a project, and tasks always need to be in a project. The idea behind the Inbox is a default place, a quick add place when you don't know where that task should go yet. Once you know, you can move it to another project.

The only relation the date has is with the Today and 7 days view.


Ryan Miller  premium
Replied on Dec 11, 2014 - 20:43 UTC

I am also coming from Nirvana HQ. I spend most of my times in projects looking at and organizing tasks to do within a project. In Nirvana, I can drag tasks to Waiting or Scheduled and they get out of the way. With Todoist, all my tasks are jumbled together and I find it distracting. This is especially true with scheduled tasks.

For instance, I have a recurring task to approve timecards and clear my inbox. But I don't need to see these tasks until the day they pop up in Today. Yet they still exist in my projects view lumped with everything else. I really love the "out of sight, out of mind" approach of Nirvana and other GTD apps that allow you to segregate tasks and only process them once and put them off to future dates. I feel like with Todoist, I am getting lost in my tasks that I have already dispositioned to a future date.

Do you have workflow recommendations for this?

David Trey  staff
Replied on Dec 11, 2014 - 21:18 UTC

Hello Ryan,

The best solution in your case would be to treat the Inbox as a temporary place where you quickly add task, but then always move these tasks to other projects and never leave any task in the Inbox. Once you do this, you can then use the today view where you will never see future tasks until they're due today.

They will still be visible in projects, but you can not look into projects at all and only focus on date-based views. No task due "tomorrow" will show up under "today" :-)


Ryan Miller  premium
Replied on Dec 11, 2014 - 22:11 UTC

I guess my problem is that I tend to have a lot of tasks within a project that have no real due date. So I browse through them and pick out which ones I want to do today. Then I add those to my today list.

I tend to browse my project's list a lot figuring out what to do next. I definitely prefer it when "the things to do next" are organized right there in front of me and the things I've already dispositioned are out of the way or not visible.

Another concept I like a lot about Nirvana and other GTD apps is the concept of a separate Due date and Scheduled date. For instance, if a task is due in one month, and I know it will take about a week to complete, I like to have it's due date set to when it is actually due, but Schedule it to appear in my Today view a week prior so I can start working on it. But up until that point, have it be outside of the lists I'm working with so I'm not distracted by the task. I didn't realize how much I use this type of feature in Nirvana until I started using Todoist and I find myself annoyed with all these tasks in my view that I don't want to look at because I've already dealt with them. I have been using Labels for this and just drag things with labels to the bottom of the list, but it's messy.

David Trey  staff
Replied on Dec 11, 2014 - 22:40 UTC


In this case you can create a custom filter for:

today, no date

This will show you all tasks that are either due today or have no date, you won't see any task with any other date.

As for due date and schedule date - we're currently rewriting our date parser which will allow us to add support for more date formats including "from to" dates, but for now, if you have a task that you can only start working on, let's say, from January 5th and will work on it every day until January 9th, you can set it to:

every day starting Jan 5

Combine this with the filter mentioned above and you will not see this task on "today, no date" until Jan 5th. Now, the only downside is that the task won't "stop" on Jan 9th so on this last day, you can hold SHIFT while checking it off and this will remove it from your list and complete it "for good".


Ryan Miller  premium
Replied on Dec 15, 2014 - 15:55 UTC

I figured out a decent work-around for my clutter issue. I have a "Tasks to do later" task and a "Waiting Tasks" task for each project. Then if I am wanting to record an idea but not take action on it yet, I'll drag it as a sub-task under "Tasks to do later" and if I disposition a task to someone else so it is out of my court currently, I'll drag it as a subtask to "Waiting Tasks." This is in addition to keywording, but it helps reduce the visible clutter in my project view.

I personally prefer the "Someday", "Waiting", and "Focus Star" methods of Nirvana though. With Todoist, I feel like I am having to be creative and go out of my way to do similar things that are built into the default workflow of other GTD apps. But I love the simplicity of Todoists design and how quick it is to do things within the app. They have obvious support for the platform, and great IOS apps as well. Part of me wants to go back to Nirvana because it fits my workflow better, but they are simply not supporting it any more so I feel like I need to move on to something else and Todoist seems like a good candidate if I can just wrap my head around new ways of doing things.