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Sync with Outlook


Todoist I downloaded trial version, and also the Outlook plugin, planning to spend the premium version if everything works fine. Usually work a lot with Outlook tasks, and do not know how to synchronize with Todoist. Can I be indicate the steps?

All responses

Brendon Wadey  staff
Replied on Feb 12, 2014 - 23:09 UTC

Hi Angel,

Todoist does not sync with Outlook tasks, it only adds a window to Todoist within Outlook. All you need to do is head to this link http://todoist.com/outlook and download the exe file. Run the installer and it should be installed.

We are in the process though, of finishing a large update that addresses many issues, some of those are people having trouble getting it even installed. We hope to have this done soon.


Angel Francisco Iglesias Perellon
Replied on Feb 13, 2014 - 07:09 UTC

In this case, I can import existing tasks from Outlook?

David Trey  staff
Replied on Feb 13, 2014 - 14:21 UTC

Hello Angel,

Unfortunately, that's not possible. Our Outlook plugin will display a window with your Todoist account and tasks in it, but you can't move existing tasks from Outlook's own "Tasks" feature to Todoist.

Best regards,

Replied on Feb 27, 2014 - 10:31 UTC

I installed TD before I realised this was the case. Without a means to import task from Outlook I will uninstall and look elsewhere as the effort would be too great to manually move people over.



Richard Miell
Replied on Feb 27, 2014 - 18:55 UTC

You can "forward" your outlook task to your own email, then add the email as a task in todoist. Kind of clumsy, but will work. You can either leave the email title as your todoist tasks, or edit it to something different.

It would be nice to be able to import your outlook tasks into todoist. Maybe someday.



Kay Gee
Replied on Apr 22, 2014 - 01:18 UTC

shylock102 - I'm in the same boat. Need to import tasks from Outlook. *sigh*. Was hoping this app would be the one for me, but it does not sounds like so. :(

Ryan Walsh  premium
Replied on Apr 22, 2014 - 04:11 UTC

My recommendation is to give up on outlook tasks. Todoist tasks are much more powerful. The main benefit of the outlook plugin is to engage your tasks in the same interface as your email, which i love. ^_^

jenn hagwood  premium
Replied on Apr 24, 2014 - 17:42 UTC

can you drag emails into todoist outlook window and create a task from those emails? I am not as concerned with outlook tasks, but is it simple to drag and drop emails into todoist outlook window?

Also can't install outlook plugin so far, won't install vsto and net framework. hope for some guidance on this.

David Trey  staff
Replied on Apr 24, 2014 - 18:15 UTC

Hello Jenn,

Unfortunately, you can't drag & drop a mail, but you can use the "Add to Todoist" button from the toolbar, "Add email as task" link in the Quick Add option and at the bottom of your task list in any project.

As for the installation issues, I will reply in the other thread you've created: https://todoist.com/Support/show/32112/?inbox=1

Best regards,

Lee Herman
Replied on Jul 14, 2014 - 18:27 UTC

Hi David,

Todoist appears to be lovely but I have the same issues as others in this thread. Too much of my work needs to be integrated into Outlook for the Todoist approach to work.


Giovanni Siano
Replied on Jul 15, 2014 - 12:11 UTC

Having this feature would permits to use it with many other already outlook integrated plugins like TROG bar

Thank you,


Yaëlle Dällenbach
Replied on Sep 02, 2014 - 11:55 UTC

What a waste of time to pretend letting people "integrate" your application/program on platforms, without any interaction being able to take place!

Unfortunately, other programs and apps are way more often used, and it would be a great feature to be able to combine your app with those.

It is misleading and very disappointing.



Replied on Sep 03, 2014 - 03:57 UTC

Agree with Yaelle. Your marketing got to rephrase that line (instead of keep copying the texts over other pages) as corporate people CANNOT drop stuff from Outlook Exchange and ask the whole company to use todoist. Todoist got to work with Outlook Exchange in order to say it integrates w/ it.

Replied on Sep 05, 2014 - 10:54 UTC

Bummer on Outlook tasks & todoist. I have too many tasks in Outlook now to manually input all of them into another system. :(

Replied on Sep 24, 2014 - 02:05 UTC

Cant todist task automatically comes to outlook?

Garrick Raczek  premium
Replied on Sep 28, 2014 - 16:30 UTC

Agree with most of the users regarding the misleading marketing - adding a window in Outlook IS NOT integrating. I can get more done with Outlook and Evernote for that matter. ToDoist is a promising app but without integration with Exchange they can't hope for much success in luring Outlook users.

david  premium
Replied on Sep 30, 2014 - 18:35 UTC

I have a business premium acct, 6 users. 4 of the users are experiencing no problems getting todoist to pull right up when they pull up their outlook email, but two are having problems. One of them it's works sometimes. The other is a new user. She can see all of our todos, but not when she pulls up outlook. 4 of us see todoist when we pull up outlook.


Clyde Romo  staff
Replied on Oct 01, 2014 - 03:21 UTC

Hi David,

Try asking them to log out and log in again to see if that helps with the problem. If not, please describe to me exactly what type of issue they're running into.


Replied on Oct 28, 2014 - 09:23 UTC

The outlook plugin is really not useful if it can't sync with outlook.
I can't manually sit and keep these lists up to date.

Alex Chan (YwC Bestar)  premium
Replied on Nov 12, 2014 - 02:47 UTC

what would have been a 5* app is still stuck at 3*, despite a year of progression

Mike Fish
Replied on Nov 25, 2014 - 14:22 UTC

I think it would be super great if Todoist could **finally** address an easy means for syncing/importing/whatever Outlook/Exchange tasks into Todoist tasks. Copying and pasting is not an answer.

Replied on Dec 23, 2014 - 14:12 UTC

agree with the rest of the group. For example I can create tasks in one note but only outlook tasks to my knowledge. If we could add an outlook task to todoist or if they would link up in some way it would be awesome. If this is never going to happen I will likely look for another task manager

Kristor  premium
Replied on Jan 05, 2015 - 21:59 UTC

Agreed. True Outlook integration of tasks is a must. The app is really useless to corporate users without it - just one more noisy bit of daily housekeeping to manage.

Just signed up, spent an hour downloading and exploring and linking, and now I discover that the app won't do the very thing I was so excited to discover that it would do. The app looks wonderful otherwise, but no point working on it further.



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Brian Waters  premium
Replied on Jan 08, 2015 - 17:52 UTC

I second all of the comments above. Very misleading verbiage.

Nate Ferrier
Replied on Jan 08, 2015 - 18:26 UTC

This program is worthless without Outlook task integration. I thought this was going to be a sweet way to organize my Onenote created tasks... turns out its just useless. Sigh.

Replied on Jan 12, 2015 - 00:01 UTC

echoing the above thoughts... very frustrating when you cant sync your tasks in with outlook

Jean Jodeau  premium
Replied on Jan 16, 2015 - 09:34 UTC

Is there a project of development for that sync feature ?

Reto Rüetschi
Replied on Jan 23, 2015 - 09:41 UTC

Good question Jean Jodeau, I would like to know the same Thing and agree with all the other who are frustrated about the fact that you cannot automatically sync Outlook Tasks with TD ...

Paul H
Replied on Jan 24, 2015 - 22:16 UTC

I would like to know the same. Is there a true sync in development?

I also echo that the marketing of the outlook feature is misleading. It's merely a webpage displayed in outlook. It doesn't use the outlook interface, no drag and drop, no integration into any parts of outlook other than inserting a web page, which in my experience isn't even consistent in how ofter it displays.

I want to like ToDoist, because of the multi-platform aspect and the clean interface but is getting a little more challenging the deeper I look into it.

On the topic of getting outlook tasks to ToDoist, there is a one way path, all be it a lot of work to setup.

It's Outlook through gSyncit to Toodledo to Todoport (great little service by an independent developer that the folks at Todoist should be sponsoring: https://todoport.com). As I say a pain, but if you have lots of tasks, could be easier than all that re-keying.

Deborah  premium
Replied on Jan 27, 2015 - 03:03 UTC

Agree with those feeling misled by the marketing language - I bought Premium thinking my Outlook Tasks could be synced. Just not feasible or a good use of time for me to now manually retype all my Outlook Tasks. Very disappointing and I will be rating as such.

Michael Cohen  premium
Replied on Jan 27, 2015 - 17:01 UTC

Also looking for Todoist and Outlook sync - As a corporate user this does not work well for me without the two being able to work together

ljuodelyte  premium
Replied on Feb 10, 2015 - 23:45 UTC

I tried installing todoist on widnows several times and it doesn't integrate in outlook in anyway.. I think this is some sort of troubleshooting because I had it integrated before and it worked..

Winston  premium
Replied on Feb 11, 2015 - 00:14 UTC

Is there integration to outloom.com as there is with the gmail web client?

Sandy Steffan  premium
Replied on Mar 20, 2015 - 01:45 UTC

Hello all, I AM using the Todoist plug in for Outlook, not the actual built in tasks in Outlook - and it won't sync anyways! Will not sync between the plug in, my desktop program, my phone, or my ipad. Have signed out/signed in, uninstalled & installed. The reviews said it was wonderful but now I'm wondering who actually wrote them since we're all in the same boat ....

Joshua McCosker
Replied on Apr 22, 2015 - 07:49 UTC

Just installed the Todoist plugin for outlook - really disappointed when I realised it wasn't going to manage my outlook tasks ... what's the point of the outlook add-in?? Does anyone have a suggestion for another good product that will integrate properly with outlook?

Winston  premium
Replied on Apr 22, 2015 - 14:21 UTC

TD needs to apply some resources to have TD sync with ourlook.com. Paid for the pro version and as it stands we will not renew the subscription.

Ray Wiley
Replied on Apr 22, 2015 - 18:21 UTC

Was just about to purchase, until I came to the realization that this program does not do exactly the one thing I need it to do. If you ever fix that, let me know - but there is NO WAY I am starting over again with 300+ tasks.

You need to adjust your marketing or fix your app. What a waste of time only to end up where I already was.

internal_polykhaev  premium
Replied on Apr 27, 2015 - 18:33 UTC

Dear Todoist staff,
I am joining the crowd:) Please fix this issue.
Currently Todoist is NOT integrated with Outlook.
Thank you

Scott Lawrence  premium
Replied on Apr 27, 2015 - 20:27 UTC

Guys, their outlook page (https://todoist.com//outlook) has a 1-minute youtube video that quite well describes the way they've integrated with Outlook. The big value is in linking to emails, and I use this daily. They've never stated nor implied that they interact with the Outlook task list, so I don't think anyone's been mislead. That's my two cents worth anyway.

Kimberly Douglas  premium
Replied on Apr 29, 2015 - 13:37 UTC

I am in agreement with everyone else - this is very disappointing to find out that I would have to start all over again importing my 300+ tasks into a new format. I truly thought when I read the reviews that this was the answer when I moved from my Blackberry (with its great task management and integration with Outlook) to iPhone with (its terrible Reminders system). Alas, no such luck.

h Todoist  premium
Replied on Jun 23, 2015 - 06:53 UTC

Todoist was and is clear that Outlook task sync is not available. GUI integration works and really makes sense. Looks like a trick, but I do not feel betrayed or something like that.

However, without a Outlook task synchronization, Todoist firewalls out users that eg. use OneNote, business users that need to use Outlook tasks for corporate reasons and users that use tools who integrate with Outlook tasks. I think of Mindmappers and further productivity tools. Salesforce CRM is another business tool that is blocked out without Outlook task integration/sync.

The alternative would be ToodleDo with gSyncit, which works really reliable.
MLO (MyLifeOrganized) also seems to be an alternative, less good design, but at least as flexible and powerful as Todoist.

None of the alternatives I used and tried over the years offer a Outlook GUI integration. That's a "wow factor" for Todoist. But without task synchronization, one would have to touch tasks to work on in multiple tools. That's a showstopper...

OL (Outlook) categories could be TD projects. TD flags could go into a custom field or as OL categories prefixed with something customizable. MLO does a really good job here, since it also allows to filter what gets synchronized. It uses custom fields in OL, but the user does not need to customize the OL Task form. gSyncit works also reliably good, does not use custom/hidden fields in OL. Has a good filter mechanism and options to translate between categories, flags, folders of the different tools.

Therefore I hope that Outlook GUI integration was the first milestone of Todoist for Outlook. Looking forward to see the next milestone to become GA: Outlook task integration.


Bowie Holland
Replied on Aug 27, 2015 - 00:10 UTC

"Todoist is the best to-do list and task list app for Microsoft Outlook"

"Get the only to-do app that integrates seamlessly into Outlook."

These are statements taken direct from the website.
I'll join the rest and just say this advertising is extremely misleading.
There is no mobile app support for Outlook tasks.
I was very close to signing up my team. Thank goodness I did not.

Pruitt Hall
Replied on Oct 01, 2015 - 17:38 UTC

Like the majority of users remarked, I concur: this is misleading to the max. I have 10+ years invested in Outlook tasks, and I actually use my tasks correctly; they're not to dos, nor are they fancy calendar items.

I'm moving back to My Live Organized.