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Sorting Projects

M

Hi there -

In web version and iOS you can you sort by project? For instance, when I'm looking at my "Today" view I can have several different project types and multiples of each to handle for the day but they're not sorted by project. Maybe grouping is a better word, it's not grouping them by project type. Is there a way to do this?

All responses

Brendon Wadey  staff
Replied on Jan 30, 2014 - 18:32 UTC

Hi Melissa,

The Today view and date based views are not able to sort by project, they are automatically sorted by due date then priority.

That way, you know exactly what needs to be done for Today. Of course you can manually sort each project how you'd like.

Regards,
Brendon.

M
Melissa
Replied on Jan 31, 2014 - 18:06 UTC

I would like to strongly suggest that you change this. Your logic above doesn't make sense - in the Today view, that is the date sort, those items are in Today because they're due today. Once in that view, all of your "projects" should group together. For instance I have 5 items with a due date of today. Therefore, they are in the "Today" view. In that view I have 3 items that are project "to-do" and 2 items that are project "correspondence". They are arranged like this: to-do, correspondence, correspondence, to-do, to-do. I think that is silly. Why don't the projects group together?
I really hope you can take this suggestion and make a change with it, that way it would be in line with the functionality of other similar task applications.
Thanks!

N
nettiodesigns
Replied on Feb 03, 2014 - 16:07 UTC

I have to agree with Melissa on this one. I am new to Todoist and I find this behavior in the Today list bizarre. Not only do the tasks set to today not show up by project but the order of them seems to be random and not even consistent across apps.

For example I have both Morning Routine and After Lunch routine projects that repeat daily and my today tasks list on the iPad currently looks like this: After Lunch, After Lunch, Work, Home, After Lunch, Errand, Morning, Work, Morning, After Lunch. Not only does this make NO sense but the order on the Mac app isn't even the same. On there it has After Lunch, Morning, After Lunch, Work, Morning, etc. What's especially frustrating is that the order of the repeating tasks don't seem to follow the order of the tasks in the project itself and again aren't consistent across apps, so Eat Breakfast will be before Make Bed on one but after Make Bed on another. I find it hard to believe that's really how it's intended to work since having to reorder the same tasks everyday seems to largely ignore the point of making projects in the first place.

David Trey  staff
Replied on Feb 03, 2014 - 17:36 UTC

Hello,

Please tell me - do any of these tasks contain a due time or a priority?


Best regards,
David

M
Melissa
Replied on Feb 03, 2014 - 17:48 UTC

None of them have a due time or a priority, just obviously due date of today.

N
nettiodesigns
Replied on Feb 03, 2014 - 18:12 UTC

Same here, none of the tasks include priority or due time, just due date of today.

David Trey  staff
Replied on Feb 03, 2014 - 22:32 UTC

Thank you for your reports, we'll look into it.


Best regards,
David

JE
Jeff Eilertsen  premium
Replied on Aug 18, 2014 - 15:18 UTC

Did this ever get changed? Still does not sort by project within Today's task list.

David Trey  staff
Replied on Aug 18, 2014 - 15:55 UTC

Hello Jeff,

So far, sorting on the today or other date-based view has now been changed.


Regards,
David

JW
Joe Waln  premium
Replied on Oct 06, 2014 - 14:18 UTC

I think you meant "...not been changed."
I would also like to be able to sort by project within the Today view.

Thanks,
Joe

SC
Seren Cohen
Replied on Nov 28, 2014 - 17:05 UTC

Please add sort project feature in the Home List page one left side of screen, as well as sort by project within Today and Inbox. Feature needs options that allow sorting by alpha, project, label, due date, priority and manually. Thank you.

Scott Zimmerman  premium
Replied on Dec 08, 2014 - 14:15 UTC

I agree with the above. I would like to rank my projects in order of importance, then sort by Priority, then by due time, then by project so all my "more important" tasks (Sales follow-ups) automatically float to the top.

SC
Seren Cohen
Replied on Dec 08, 2014 - 14:32 UTC

Thanks, Peter. I understand the feature has been requested. Have a good day.

Laura H
Replied on Dec 08, 2014 - 17:26 UTC

I also 100% agree with the comments here. I would like to be able to group my lists by project. (Or to group my lists by label.)

Also frustrated by the fact that recurring tasks appear in my Today list in random order. As nettiodesigns says - having routine tasks appear so randomly is quite frustrating.

H
Hansjürg  premium
Replied on Feb 01, 2015 - 04:15 UTC

Has there been any progress on this?
It is really ugly to have a project list all jumbled up.
How am I supposed to find the project I want to add an action to in a non-sortable list?

Luis G. Batista  premium
Replied on Feb 09, 2015 - 14:24 UTC

Please!!! Add sort Ascending and Descending to the Projects

Jean-Michel Rigo  premium
Replied on Feb 09, 2015 - 23:19 UTC

On the other hand, the manual sorting works perfectly... I begin most of the time my day by sorting the tasks in the order I intend to do them that day. This is reflected in all platforms ! And works compared to other task programs...

H
Hansjürg  premium
Replied on Feb 10, 2015 - 18:21 UTC

Hello Jean-Michel
Just wondering: How many projects do you have to manage.
I follow GTD where every outcome that requires more than one physical action is a project. I have about 85.
The problem with manual sorting is that the list does not scroll beyond what is visible on the screen - on my Mac it is 17 projects. Moving a project from top to bottom requires me to move the very same project at least 5 times. Move to the bottom of the screen. Scroll the entire page down. Move the project down again. Scroll again ... again. And again ...
If you follow GTD you do not add due dates to next actions unless it is a really hard date. No "I hope to get to this" or "It would be nice to have this done by ..."
So you do not have too many actions that have dates - and so the artificial project sorting is more a hindrance than a help.
Just my 2 cents.

Jean-Michel Rigo  premium
Replied on Feb 10, 2015 - 20:54 UTC

Dear Hansjürg,

I actually have about 130 projects to manage. But given my busy schedule, I can only plan around 10 tasks a day (the best days when my schedule allows it, it can grow up to 20). I put dates on my tasks within projects and not on projects themselves. And as you mention, no due dates if they are not hard date.
I classify the actions with tags as "urgent", "short_term", "mid_term", etc. for the ones which have no hard dates, and once a week I plan them for the week after (and/or change their tags). So that I remain with a "managable" number of tasks for a given week. And then I spend a few minutes per day in sorting them manually for the day after.

I hope it helps.

Rachael  premium
Replied on Feb 17, 2015 - 15:44 UTC

PLEASE add sort by projects in the TODAY view. I have to manually do this every single day and then do it again every time an item gets added. It's mad making. I have no specific time added to the tasks, just the date. Some have priorities, but there is absolutely no grouping by project. There really needs to be. It's not logical to scan my to dos for the day all jumbled up. It's quite arbitrary when a task "gets added" so there is no logical reason to have the TODAY view sorted this way. Thanks.

Pam Willars  premium
Replied on Feb 20, 2015 - 12:59 UTC

I need to be able to sort by Project within the Today view as well. Priorities flex frequently for me. Also, I have to track billable time by Project so I work on one at a time to track it better. Having to manually group them within the Today view takes productive time away, and I might as well go back to writing them down daily.

HW
Hanna Walicki  premium
Replied on Mar 10, 2015 - 18:33 UTC

Also adding that this would be a very desirable feature - going in and resorting the tasks manually by project is a big time waster. It would be great if we could filter by project, then priority in the TODAY page.

K
KKT  premium
Replied on Apr 13, 2015 - 18:19 UTC

PLEASE add the ability to sort by project (or label or other field/flag) within the today list!!! This helps the brain to "group" similar tasks which reduces overwhelm.

Todoist was working out pretty well for me while my tasks were few. But now, I've got several projects going with tight deadlines. Without sorting capability, Todoist is not able to keep up and help me prioritize and plan my day. Instead I'm spending too much time fiddling with my list. When I find myself spending too much time working in my list software, it's hindering rather than helping.

Todoist has many great features and just needs some simple functionalities added. I see customers on the forum making great suggestions--many are simple. Sorting is very simple!!! Please implement. If I wasn't paying for this software, I wouldn't ask. But since this is a paid product, I hope you want to keep working to make it the best. Thank you.

MG
M. G.  premium
Replied on Apr 13, 2015 - 18:44 UTC

Hi everybody!
Well, if you need a filter that sorts by project within today (or any other day), this is already available:

today&p:project1, today&p:project2, today&p:project3

etc.

Regards, Michael

K
KKT  premium
Replied on Apr 13, 2015 - 19:14 UTC

Hi Micheal,

Thanks for the syntax. Unfortunately, that solution requires the user to list every single project in the search field...which is not efficient at all. Too much thinking and cutting and pasting equals time and energy demand on the user.

Todoist staff? Do you have a comment or solution for this? Thank you!

Galina Skovorodnikova  staff
Replied on Apr 13, 2015 - 19:21 UTC

Hi @KKT,

Unfortunately, we don't have sorting option for filtered views at the moment. By default, tasks are sorted by time and priority (then the task order in projects).

We will consider adding sorting options in the future updates, though we can't provide an ETA yet. I am sorry about that!

Regards,
Galina

K
KKT  premium
Replied on Apr 13, 2015 - 19:27 UTC

Thanks for the response, Galina. Is there a way to get this on a priority list for your developers?

Galina Skovorodnikova  staff
Replied on Apr 13, 2015 - 20:17 UTC

Hello,

Unfortunately, we can't tell yet when it will be implemented, but this request is on our list. As I have more definite updates or timeframes, I will share! Sorry about that!

Regards,
Galina

K
KKT  premium
Replied on Apr 13, 2015 - 22:32 UTC

Thanks again for the quick reply. Fingers crossed!

MG
M. G.  premium
Replied on Apr 14, 2015 - 06:31 UTC

@KKT

"Thanks for the syntax. Unfortunately, that solution requires the user to list every single project in the search field...which is not efficient at all. Too much thinking and cutting and pasting equals time and energy demand on the user."

Not necessarily...
Say you have N projects. If you use a distinct character (letter, number etc.) for each project, you will just have to make the filter once - no need for much additional thinking...
For example, you may number all your projects from 1 to N: 1ProjectA, 2ProjectB, 3ProjectC etc. (the number can be anywhere within the name, say Pro1jectA...)

As todoist's filter is pretty selective, you may then simply use the following syntax:

p:1&tod,p:2&tod,p:3&tod, ..., p:N&tod

You only have to take care that the numbers (letters) appearing in the filter are specific to one project only. If you follow this rule the filter will always do the job - at least until the number of your projects is less or equal N.

Regards, Michael
P.S. I haven't checked whether there is a limitation to the length of filter, though... (in terms of the number of characters)

J
Jenny  premium
Replied on Apr 21, 2015 - 11:01 UTC

Hi Todoist team,

I agree with everyone here. I've been waiting over a year now for this feature to be added and I'm constantly disappointed that it isn't. I find it frustrating that I go into my 'Today' view and I can see the tasks in priority and due date (duh!) order, but I cannot get them grouped into projects automatically. When I'm thinking about what I need to do during the day, I think about what I need to do for each project and it helps me think about dependencies and whether I can delay the task. Often, I have a list of 30 tasks for the day and sorting them manually is just a time waster. Generally, I'll have thought through the project and organised when I'll do the tasks (and whether to delay them) and then come across a task for that project further down which affected the one I just delayed. I really need to have a full picture of the project. While you cannot show dependencies (and this is fine), in a way, having the project allows me to have my tasks listed and then think through the dependencies.

Please, please, please add this project sort feature into your 'Today', etc., view.

Regards,
Jenny

scottlippman  premium
Replied on Apr 22, 2015 - 13:34 UTC

Agree with the posts - would like to be able to sort by project in the today view at the very least.

TW
Tim Wilson  premium
Replied on May 04, 2015 - 16:18 UTC

This would be useful for me as well.

Rita Rogner  premium
Replied on May 27, 2015 - 19:38 UTC

I would like to sort by project also. I have several projects that have the same to do name, such as "send update to Sam", so if I am working on several projects that I have to send an update on Friday to my boss Sam, I gave 5 "send update to Sam" on Friday. If sorted by project, I would know which project updates I had sent and which I had not we hen Friday Rolls around and becomes today or tomorrow.

HW
Heather Wardell  premium
Replied on May 31, 2015 - 12:27 UTC

Yet another voice saying this would be very useful. The random order of the recurring tasks (which I agree is bizarre) would be resolved by this and it would be easier to devote a chunk of time to one project and then to a different project if their tasks were grouped together (and my having to manually drag them together every day is unreasonable given that you could implement this, it seems, with little difficulty).

C
Cecilia  premium
Replied on Jun 15, 2015 - 22:35 UTC

I would like to have this feature implemented as well. Would make viewing tasks so much easier. Please group them by projects in the Today view, and when doing a date-query.

simon hooper  premium
Replied on Jul 21, 2015 - 10:15 UTC

This would make live a lot easier to have the Projects sorted.

simon hooper  premium
Replied on Jul 21, 2015 - 10:15 UTC

This would make live a lot easier to have the Projects sorted.

Святослав
Replied on Aug 04, 2015 - 11:40 UTC

Hi, guys!
Please, add the feauture. It would be very usefull.

Aashim Bhatia  premium
Replied on Aug 07, 2015 - 02:38 UTC

Yes, please add project sorting. Not sure why it is taking so long. It was one of my favorite options in Outlook, which I used 10 years ago.

Rebecca Martin  premium
Replied on Aug 07, 2015 - 10:23 UTC

I have asked for this feature as well, and am asking again here. I need to be able to click one thing (word, button, whatever) and have my tasks sorted by project. I am finding it increasingly difficult to keep using your product without it and am actively seeking other solutions for my task management needs.

LC
Lucy Carter  premium
Replied on Aug 18, 2015 - 08:36 UTC

Please do! I've just had a massive blitz and added ten new projects all with different tasks....all I want now is a list of everything I have to do, sorted by project. My mind can't process it any other way!

LC
Lucy Carter  premium
Replied on Aug 18, 2015 - 08:40 UTC

@M.G great solution! All you have to do is save a customised filter and then it's done. Thank you!


Todoist staffers - this really isn't hard and would make your users happier if you added it to Help tips

SS
Stephanie Stewart  premium
Replied on Aug 20, 2015 - 18:54 UTC

PLEASE!!