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How do I assign a task without sending an email?


I need to be able to track tasks that others are doing for one of my projects. I can see how I can do this by formally assigning (or delegating) it to them through an email but I do not want to do that.

I know that a task is being done by someone else so I need to show that the task is in a 'waiting for' status and see who is doing the task.

How do I get that person's name (or initials) in the 'assigned to' field without sending them an email?


All responses

David Trey  staff
Replied on Jan 28, 2014 - 14:35 UTC

Hello Richard,

You don't have to send an email to everyone. To assign someone to a task, simply click on the head icon and select them from the list.

If by email you're referring to the "Richard has assigned a task to you" notification - this is a setting that everyone can change on their account. If your collaborators don't want to receive these notifications, please ask them to go to the Settings -> Notifications where they can choose exactly what types of notifications they want to get via email or push notification.

Best regards,

Richard Masters
Replied on Jan 28, 2014 - 15:07 UTC

Hi David

But there is no head icon unless I have already shared (emailed) the project in which the task sits - unless I've missed something? This is for me to track tasks that someone else is doing, either because I have spoken to them, or because I hear that they are doing it; I am not using Todoist to contact them.


Brendon Wadey  staff
Replied on Jan 28, 2014 - 17:48 UTC


Then unfortunately at this time the only way to accomplish this is to have them turn off notifications, but of course that would be for all of them they would get.

Another solution, though not ideal, is to create a project for this person, and not assign tasks, but everything in this project is automatically for them.