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I created a second free account to test the sharing feature before pushing in onto others (co-workers, wife, etc.). I have been able to share a project. Each person can add tasks. each person can reorder the tasks. The changes are made to both user's ordering. However, if the task is moved to another project by either user, it is removed from the other user. For projects I share with employees, I do not want them to be able to 'delete' the task simply by moving the task (accidentally or purposefully) to a different project in their system.

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Brendon Wadey  staff
Replied on Jan 25, 2014 - 18:12 UTC

Hi Reid,

That is correct. We will consider adding more features for control in future updates. Though, this only happens when moving them outside of the shared project.


Aadel AlYahya
Replied on Jul 15, 2014 - 09:04 UTC

How can I share a task without creat a project?
It is not project, for example , usual tasks like daily home needs.
if the task is created or completed a notification is sent to the shared person.

Clyde Romo  staff
Replied on Jul 15, 2014 - 09:12 UTC

Hi Aadel,

It's not possible to create a shared task without a shared project. If you wish, you can just create a misc. project and put tasks in there.



Annie Pearson  premium
Replied on Nov 04, 2014 - 06:27 UTC

Can we share particular tasks within a project and set it so only those tasks are visible to whoever it's been shared with???

Clyde Romo  staff
Replied on Nov 04, 2014 - 06:43 UTC

Hi Annie,

Any tasks added on a shared project will be visible to all users that have joined that project. For now, there's no way to limit who sees a task in a shared project.

However, you can always just create a private shared project for that other user so only the two of you can see those tasks. ;-)


Annie Pearson  premium
Replied on Nov 04, 2014 - 07:21 UTC

Thanks Clyde,
Cheers & Regards


Annie Pearson

* E: annie@adminhappy.com.au <annie@adminhappy.com.au> M: 0412440051

Karen Herring  premium
Replied on Jan 31, 2015 - 18:58 UTC

Maybe this is something to consider for an update? I'd really like to share individual tasks within a project without someone seeing everything in that project. Having to create a different project, moving that task in and out of the project seems pretty unproductive. :(

Jonathan Todd  premium
Replied on Feb 15, 2015 - 09:07 UTC

I agree - I can't create projects just for sharing or I undo the value of a project in the first place, but if I want to have a project called HIRE PEOPLE and in it I have notes on who to FIRE, I'm screwed if I share the stuff related to hiring. We all have things in projects that are no business of anyone else - why not allow tasks to be shared individually and maintain their project attributes without having to open the entire project to prying eyes? Also - If I want to share certain tasks with A why should B be able to see and know that? Your current solution is not very "mature" for such a business savvy program . . . actually makes it unusable for industry applications rather than a sole proprietor. Big issue for your growth . . .

Pratap Gupta  premium
Replied on Mar 16, 2015 - 13:16 UTC

I agree with the comments of Mr. Jonathan Todd. We need to have that feature to have effective control. Glad if this feature is introduced.

Tom Klaber  premium
Replied on Mar 20, 2015 - 23:34 UTC


I would love if there we a way for me to share a project with my staff - but only have them see tasks that I push to them or tasks that they create, without seeing my whole task list.

What is needed is a project "owner" who then can control different permission levels.

We are starting a todoist pilot program next week with hopes of rolling out it out company wide - but I know this is going to be a sticking point.

Tim Jasper
Replied on Apr 09, 2015 - 05:23 UTC

I agree this is a major impediment in using todoist collaboratively [1st world problems :)] . Every time I try to use todoist with my team I ultimately run into this issue. Todoist needs to implement 'waterfall' permissions (ie project down, task down).

When I read Mike Vardy's recent post on todoist collaboration this issue was again highlighted for me.

Adam Illes  premium
Replied on May 20, 2015 - 19:11 UTC

Hi All.
It seems for me that individual tasks to be shared is a must have feature - as someone explained earlier in detail.
Also, if we could share tasks that are not based on projects but based on labels/filters, that would be very helpful.
If the task I add is to be discussed on a meeting with my XY colleague, I add @xy as label to the task. As I'd like him to see the list that to be discussed a day before the meeting so that he can be prepared, I would share those tasks which are under that label - not individually, and from more different projects.
So this type of sharing - just as sharing individual tasks would be essential.
Kind Regards

Curtis Peterson  premium
Replied on Jul 10, 2015 - 07:52 UTC

Any todoist rep that can weigh in on when this feature will be implemented?

I am a COO and have been using todoist for myself over the past 2 years and have collaborated with my employee team for the past 8 months now. This feature has always been the roadblock that prevents a strong layout for a team effort.

I cannot imagine that it would take much more work for the todoist developers to fix this missing feature.

Todoist rep???

Clyde Romo  staff
Replied on Jul 10, 2015 - 09:27 UTC

Hi Curtis,

We sadly don't have any specific plans that we can share right now but I can tell you that we're planning to add some improvements to team collaboration that may address this problem. As soon as we have more definite news, we'll certainly share.


Brian Gold  premium
Replied on Jul 10, 2015 - 16:01 UTC

+ 1 on sharing tasks without having to share a project.

I have many tasks I want to assign to others, but I don't need or want to share the entire project and I certainly don't want them to control the project. Consider HR. If I have a project to hire a new employee, I could have the following tasks:
Send new hire packet to employee (me)
Finalize salary for employee (their manager)
Complete benefits forms (the employee)
Complete waivers and confidentiality paperwork (the employee)
Setup in payroll system and create employee file (my assistant)
Setup new office (facilities manager)
Setup new computer (IT manager)
Run background check (outside vendor)
and a dozen others...
As you can see, it wouldn't make sense for me to share the entire project with all of these people, but I want to share and assign the tasks with others.
PLEASE separate the ability to share tasks from the project function. I love the app, but this would make it so much more useful.


Mayer  premium
Replied on Aug 03, 2015 - 13:29 UTC

Hi All

I agree with all others that have asked for sharing a task from within a project, without sharing the project.

When I paid for the business plan I did not realize that we will not be able to share tasks. Creating tasks OUTSIDE the project as a NEW PROJECT defeats the purpose of projects.