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How do I search by Order Number

I used to be able to type in the box #4859 and It would find my task because each task begins with #4859 (numbers are different each task) is the # symbol throwing off the search, are there now too many tasks to filter that way??? I am not sure but all the sudden now I can't find my orders by number and that is the MOST used way of pulling up a task for me..

It is imperative that I be able to search and filter my tasks by order number. Is there a better method of having this work vs. using #4892 etc.

All responses

David Trey  staff
Replied on Dec 17, 2013 - 18:37 UTC


The hashtag # is used by Todoist as a shortcut to enter projects. SO if you have a project named "work", you can type in #work and enter this project.

That said, please tell me - are you actually referring to projects named this way or tasks? And also - is the hashtag part of the name?

In general, you can use the q: prefix when searching for tasks and this will override any shortcuts, so if you search for:


and have a task named "#4859", this way you will find it.

Best regards,

GMS | Queue  premium
Replied on Dec 17, 2013 - 18:47 UTC

Hey Awesome the q: worked.. I basically make a task which is a work order with a number. I was using # before upgrading to premium. so I guess I should remove that in each task.

I have projects - they represent the different stages in the order process from New Order to Install as I progress through each order I move it to its next stop in the process ie. its next project..

what is the Q prefix. for now I can use this method.. but I';d be open to talk more and learn the best way to utilize the system.

Thank you for the prompt reply

David Trey  staff
Replied on Dec 17, 2013 - 18:58 UTC

A different (maybe better) way to handle your tasks could be to create a project for each of your customers and within it create a set of tasks that each order must go through. Now that you have Premium, you can even export such list and then quickly import this set of tasks as shown in this video: http://www.youtube.com/watch?v=_Rl_CLGY_3o

Alternatively, if you usually have more than 80 customers (as that's the limit of active projects you can have at a time), you could create projects representing months in which the order has been placed and then use sub-tasks.

For example, the projects could be named 12/2013, 01/2014 etc. and within them would be a task representing the order and sub-tasks for the stages such as:

| - Send order confirmation
| - Confirm payment
| - Packaging

This would also be easy with templates.

Best regards,

GMS | Queue  premium
Replied on Dec 17, 2013 - 19:01 UTC

Thanks! Okay - Well I am using this as a queue System - Is there a limit for Tasks?

David Trey  staff
Replied on Dec 17, 2013 - 20:23 UTC

Yes, there's a limit of 150 active tasks that you can have within one project. Combined with the limit of 80 projects, you can have up to 12,000 active tasks. Completed tasks as well as archived projects don't count towards the limit.

Best regards,