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I need "unlimited" projects. Why is there a current limit to the number of "projects" if there is no limit on the items underneath a project?

I need "unlimited" projects. Why is there a current limit to the number of "projects" if there is no limit on the items underneath a project?

Is there a way to expand the number of projects?

Do you plan to expand or create an option for unlimited projects?

Do you plan to implement "expand" and "collapse" on the mobile apps (iPad, iPhone, and Android)?

All responses

David Trey  staff
Replied on Aug 23, 2013 - 14:22 UTC


There is a limit of 80 projects and 150 tasks per project which allows you to have a total of 12,000 active tasks at once. This limit doesn't include archived projects and completed task.

We've established these limits based on statistics to make sure that no one will reach it as no account in our database ever had so many tasks. Unfortunately, we must keep these limits to provide a fast and responsive experience for all our users across all platforms.

If you need more than 80 projects, do you have 150 tasks within each project? If not, you could try to replace projects with labels and, for example - use fewer projects just for the main context of the tasks in it and add labels to tasks that have a similar status or are related, or create sub-tasks.

As for expanding/collapsing sub-tasks - this is already available on our new Android app released 3 days ago, we'll improve handling sub-tasks on iOS soon.

Best regards,

Replied on Sep 16, 2013 - 07:10 UTC

Hi i am using this as crm wherein i have many inquiries as tasks...which easily exceed 150. Do you have solution for this pls

David Trey  staff
Replied on Sep 16, 2013 - 11:41 UTC

Hello Venkatesh,

Please note that the 150 tasks limit is only for one project, you can have 80 projects with 150 tasks each for a total of 12,000 active tasks.

Depending on how you use Todoist, you could split some tasks into project, or sub-projects, if possible. Alternatively, you could try our other app https://wedoist.com - a team-oriented project management app which doesn't have the limitations at all.

Best regards,

Nicholas Brown
Replied on Feb 17, 2014 - 03:53 UTC

Thanks for the feedback David.

I was able to get around the # of projects restriction by combining and delete projects. So far this will keep me moving forward.

However, I really would like the restriction on the number of projects to be removed or bumped up to a much larger value.

(1) Is this likely to happen with a future release?
(2) You mentioned to another user that Wedoist doesn't have 150-task limitation for each projects. Is Wedoist limited to 80 projects like Todoist?

Besides this quibble I still really like Todoist and really appreciate this service! :-)

David Trey  staff
Replied on Feb 17, 2014 - 13:14 UTC


Unfortunately, it's unlikely that these limitations will be lifted :-(

Wedoist indeed doesn't have any of them, feel free to try it out.

Best regards,

Matt  premium
Replied on May 10, 2015 - 16:41 UTC

Will the limit in tasks be lifted?
I've been trying premium, and overall I'm quite satisfied, but a few projects are already hitting 30-40 items

A limit of only 200items per project seems really light.
Why not simply make it unlimited in the paid version?

Galina Skovorodnikova  staff
Replied on May 10, 2015 - 16:44 UTC

Hi Matt,

This limit was set due to performance reasons. We may consider lifting it in the future. Thank you for your feedback and sorry for the inconvenience.


Matt  premium
Replied on May 10, 2015 - 16:51 UTC

It is only 200items, thats a trivial amount to manage

Considering the power of even low end phones that is truly shocking.

Matt  premium
Replied on May 10, 2015 - 16:52 UTC

It's even more surprising since you recommend in this thread another product that doesn't have these limitations.

Frank in Florida
Replied on May 11, 2015 - 03:44 UTC

Matt, it's "all" the users globally times the number of items, and managing the entire system's resources on the server at issue, obviously not just the processing power or memory capacity of your device...

Clyde Romo  staff
Replied on May 11, 2015 - 04:20 UTC

Hi Matt,

Another thing to consider is that each account can create as much as 200 projects and each project can contain 200 tasks. That gives us a total of 40,000 active tasks to work with.

With bigger projects, it's also suggested to break them down to smaller projects and tasks so they're more manageable. :-)