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Outlook: Mark email as task before sending



I'm trying to figure out how do you mark an email as a task before you actually send it (while writing it).

This feature is similar to how Outlook allows you to mark an email as a follow-up and after you send the email, it automatically shows up in your follow-up list.

I'm trying to replicate this with Todoist, instead of then having to go to the Sent folder and marking the email as a task manually, each time I sent an email which I want to follow up on.

Is this even possible? Please let me know. Thanks.

I'm using Outlook 2010.

All responses

David Trey  staff
Replied on Jul 03, 2013 - 10:36 UTC

Hello Danny,

Unfortunately, that's not possible right now. Until the draft you're working on gets a unique ID, Todoist can't identify this message to add it as a task, but please tell me - have you tried to go to the "Drafts" folder and add the email as a task from there? The message should be identifiable if it's in this folder.

Best regards,

Danny Ng
Replied on Jul 04, 2013 - 06:12 UTC

Hi David

This isn't for draft messages. Here's the use case:

1) I create a new email message.
2) Before I hit send, I mark this email as a task for me to follow up on.
3) After the email has been sent, the sent email automaticaly appears in my Todoist task list.

This is similar to how the Outlook's default follow-up flags work where you can flag the email you're writing as a follow-up and once you've sent it, it'll appear in your follow-up list.

Hope this clarifies things.

Andy Puest
Replied on Jul 04, 2013 - 10:24 UTC

this is probably not exacty what you are looking for but you could add Todoist as a recipient and when you send a message a task is automatically created
(http://todoist.com/blog/2013/01/zero-inbox-policy-with-todoist/; section "Forwarding messages to Todoist projects")

David Trey  staff
Replied on Jul 04, 2013 - 11:06 UTC


Please clarify the second point - how are you marking this email as a task before you send it? It's impossible to add an email that is currently opened as a task to Todoist, it only works if an email is selected on the list of your emails either in the inbox or any other folder.

Also, please try Andy's suggestion - emails can be sent to Todoist which doesn't require the use of a plugin and will even convert the entire body of the mail into a task note.

Best regards,

Danny Ng
Replied on Jul 04, 2013 - 23:46 UTC

Thanks Andy.

That might be a good compromise although it may look weird including those markups in emails. Do you know whether BCC works in this case?

David, on point (2), I'm trying to find out whether this is possible, however, it seems like this is not the case. If it's not even possible, then I won't add it as a suggestion then.

Andy Puest
Replied on Jul 05, 2013 - 04:19 UTC

Hi Danny,

yes, BCC-ing Todoist works, too.