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Add a Gmail task when in draft window

Hi guys, sorry to harp on the gmail thing. A great feature would be the ability to add and email as a task when you are drafting it.

This way you can mark it for follow up as you are typing it. Is this possible (technically) - should I place it in Votebox?

All responses

David Trey  staff
Replied on Apr 30, 2013 - 11:57 UTC

Hello Marcus,

Unfortunately, this may be not possible (technically), at least not directly. In order for our plugin/extension to know that you're reading an email, it must recognize it as such and it does so by looking at the URL.

When you open an email the URL changes and includes a unique ID of the mail. This might have even be possible with drafts in the past, but right now GMail changed the composing option by showing an overlay window in the bottom-right corner.

Nonetheless, there seems to be an ID in the URL when you go to the "drafts" tab and then open this message from there (it adds: "drafts?compose=13e5acb0487f3aef" to the URL) so you could add this request to the Votebox, but it would not be an easy-to-use feature as you'd have to access the draft manually before you can add it as an email, it wouldn't be possible to do so right away from a newly composed message.

Best regards,

Marcus Badach  premium
Replied on Apr 30, 2013 - 12:33 UTC

Thanks David, sounds like a little too many clicks...

The another work around, could be BCC yourself then create that mail as a task and simply archive it.?

Just trying to stream line my email follow up's, I currently do this with Active Inbox but am ending up with 2 todo lists etc... so trying to get to one solution.

How do you handle your email's that you have sent and need to get a response?

David Trey  staff
Replied on Apr 30, 2013 - 13:25 UTC


If you want to manage emails you've just send and require a response, we recommend to use the "Email tasks to this project" feature.

As you send out the message, BCC your project's email address and the entire message will be sent to your Todoist project. It will not be linked, though, but the subject line will become a task and the message will be a note and notes have timestamps so you can see when it was sent.

Alternatively, if you'd prefer to have a link to the message, try to make it a two-step process:

1. Send all emails you need to send.
2. Go to the "Sent mail" folder and add all tasks that await a response as tasks.

This way, you won't have to do it each time you send the mail and also when you start sending multiple mails at once, you may increase your productivity as it will be an action you perform in batches at certain times of day.

We've posted some tips about both options to manage your inbox on our blog: http://todoist.com/blog/2013/01/zero-inbox-policy-with-todoist/

Also, you can read some other useful productivity tips from the founder of Todoist which also include managing emails: http://todoist.com/blog/2013/04/5-productivity-tips-for-the-modern-world/

Best regards,

Marcus Badach  premium
Replied on Apr 30, 2013 - 14:01 UTC

Thanks David.