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Project search

Hi David,

I am Hank. May I ask you a question about project.
How could I search the project that I have 83 projects(more and more)? If I use my eyes to scan this projects, it will be slow.

Please help me know how to do it.


All responses

David Trey  staff
Replied on Jan 21, 2013 - 15:12 UTC

Hello Hank,

Unfortunately, it's not possible to search for project names, but you can search for a task name using the q: query. For example, if you type:

q: calls

you will see all tasks with the ward "calls" in them across all projects.

Best regards,

Hank Lin
Replied on Jan 21, 2013 - 17:01 UTC

Hi, David,

Thank you for replying, now I understand how to do it.but in the future , would you add this feature by search the project names?


David Trey  staff
Replied on Jan 21, 2013 - 18:35 UTC


Usually projects are used as folders and since you can create tasks, sub-tasks and labels, most of the time, there should be no need for more than 20 projects. We may of course consider adding such option in the future and you're welcome to add a request to our Votebox: http://todoist.com/Vote/ but also - to better understand how you're using Todoist, we would appreciate if you could describe how you're managing your tasks that you need an 80+ project structure. How many tasks do you have within each of these projects?

Best regards,

Hank Lin
Replied on Jan 22, 2013 - 16:35 UTC

Hi David,

Thank you for reminder me that I should try to better understand how I am using Todoist. Today I finally figure out how to use the project on my work. I can use only 10+ projects. And Fixed my problem.

thank you for help! I love to use Todoist. It's awesome !

Stephen  premium
Replied on Mar 03, 2014 - 09:25 UTC

10 projects won't do - i have 200 that i'm migrating with 5000 tasks and expect this to grow significantly.

Searching projects is useful functionality and trivial to implement. i hope you'll do so soon. Voting now.

Arjan Blok  premium
Replied on Jul 05, 2014 - 08:36 UTC

I vote here!!! Because vote is gone.

Michael Belfer Bernstein
Replied on Jul 22, 2014 - 14:39 UTC


Andres Silva Marambio  premium
Replied on Aug 22, 2014 - 02:00 UTC


Joseph Yang  premium
Replied on Aug 22, 2014 - 18:31 UTC

+1 on search projects. I'm create a separate project for each account I manage, and at times that has hit 70--plus all my other projects.

If you go back to David Allen and GTD, he says it's common for people to have well over 50 projects, which would mean searching for projects would be GREAT! :)

David Trey  staff
Replied on Aug 22, 2014 - 18:46 UTC


We've added a project search now and you can use it with the p: syntax, for example: p:Work, p:Home etc. It will also search within sub-projects.

It's currently only available on the web and all web-based plugins/apps, we will add it on mobile soon and then announce it everywhere :-)


Hank Lin
Replied on Aug 23, 2014 - 10:32 UTC

Nice!! You guys did a great job!!Well done!

Joseph Yang  premium
Replied on Aug 25, 2014 - 19:33 UTC

Nice! What would be even better is if I could just type a search term in the search bar and it splits out the results by Projects that include the search term, and the Tasks that include them. Thanks!

Antonella Pavese  premium
Replied on Oct 23, 2014 - 03:12 UTC

This is exactly how I like to see them!
Thank you for implementing.

Can you add project search to Help?

Antonella Pavese  premium
Replied on Oct 23, 2014 - 03:18 UTC

Actually, I'm seeing a problem with current task search.
If I create a project search (let's say p:work) I see a non-hierarchical list of tasks with no subprojects (this is what I wanted).

However, subtasks, are shown twice: as subtasks of higher level tasks AND as independent tasks at the root level. This seems wrong....
I think tasks should only be shown in their own task hierarchy, and not floating....

Replied on Nov 03, 2014 - 19:15 UTC

Project search is HUGE! I was ready to head back to RTM (still may) because of this. I'll hang on a little longer now. This should have been an major email annoucement!

Andres Silva Marambio  premium
Replied on Nov 03, 2014 - 19:20 UTC


Please consider this feature, it's very important!

Jay Ferm
Replied on Jan 31, 2015 - 17:53 UTC

Searching project names is a key feature.

Oz Akan  premium
Replied on Feb 27, 2015 - 13:01 UTC

+1 on project search.

I want to be able to search @call in a specific project not in all.

Clyde Romo  staff
Replied on Feb 27, 2015 - 13:04 UTC

Hi Oz,

You can actually now filter by project. Just use "p:project_name & @call" (without quotes) and replace project_name with actual the project that you want to search. :-)


Oz Akan  premium
Replied on Mar 01, 2015 - 02:26 UTC

Great! thank you.

Oz Akan  premium
Replied on Mar 02, 2015 - 14:06 UTC

It helped a lot on the Mac app and on web version. I think not yet supported in Android app. Is that correct?

David Trey  staff
Replied on Mar 02, 2015 - 14:33 UTC

Hello Oz,

That's correct, this option will be added to our mobile apps soon.


Richard D  premium
Replied on Mar 11, 2015 - 12:00 UTC

Great that this is available on the web-based apps. Please add it to the Filtering help page as it's very useful.

For example, I now use this in a filter to show all projects named '*work*', with only today + overdue tasks:

p:work & (overdue, today)

Works really well!