Use task labels for contextual productivity
[Part 1 of a two-part post]
Productivity is not just about sitting at your desk longer to get things done. It’s about making the most of your time wherever you are.
For example, when you’re stuck somewhere without access to the Internet, it’s very useful to be able to pull up a list of tasks that can be performed when you’re not connected to the Internet—tasks such as composing an important email, re-organizing desktop files, or reading a downloaded report.
It can also be useful to be able to group tasks that can only be performed at a specific time or location. That way, you’ll remember to combine that off-site meeting with a shopping trip to the Office Depot next door.
Or maybe you need to be able to quickly bring up a list of tasks that require a specific colleague’s input or participation. This can help you communicate and manage those projects more effectively.
There are dozens of ways to label your tasks to ensure you’re optimally productive any time of day and any place you happen to be.
And with Todoist task labels, it’s easier than ever to set multiple contexts for each task, ensuring you can organize and group them in helpful ways.
Context is the key to better organization
Todoist tasks are grouped into projects automatically, which already provides some context, but sometimes that’s not enough.
For instance, if you’re managing a team and use Todoist to keep track of the tasks you’ve delegated to your colleagues, each colleague’s tasks will be distributed among the many different projects they’re participating in. How can you quickly bring up all the tasks assigned to a specific person?
By using tasks labels, it’s an easy job.
Simply label each task with the names of the colleagues assigned to the work. Type @John, @Anna or @Marc within the task name each time you set up a new task, and each time you click on one of these labels, you’ll see every task that’s been delegated to that person. This can be very helpful in checking on the progress of individual team members, and can also help you see what their overall workload is like and whether they can handle additional tasks.
Labels can also be used to link tasks across different projects for other reasons. “Order business cards” might be a task under one project and “Pick up client brochure samples” might be a task under another project. Add an @printstore label to both tasks, and next time you’re at the print store, you’ll be able to see every task that needs to be completed at this location.
Or use labels to group tasks that require specific tools and software, so you’re not wasting time opening and closing different programs or setting up different work areas. If you’re a graphic designer and certain tasks need to be completed using certain tools – label them. You’ll know instantly what can be done while you’re working with @Photoshop or @CorelDraw.
Experiment with Todoist task labels and you’re sure to boost your productivity significantly. Next week, we’ll show you how to use labels to track and manage task status.
How do you use Todoist labels to group and sort your tasks? Share your tips in the comments section.