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Remove Limit of 150 items

U

Remove the limit of 150 items / project OR allow each project to have sub projects

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David Trey staff
Replied on Jul 25, 2012 - 07:12

Hello Bart,

this limit is temporary and will be enlarged or lifted once we make sure that the new HTML5-based version scales properly.

For now, you can create sub-projects for each project and break down longer task lists this way. To create a sub-project, simply right-click on a project, choose "Add project below" and use the Ctrl+RightArrow shortcut to indent it.


Best regards,
David

U
Unknown
Replied on Jul 25, 2012 - 07:28

Thanks, I noticed you can make sub projects right after I posted this haha, but I'm glad that the limit is being removed :)

M
martijn.vderveen premium
Replied on Jul 25, 2012 - 12:03

Can you elaborate on the expected time it will take before the limit is removed? Due to the way I use todoist, I cannot use todoist (at least normally) until the limit is removed. The limit is frustratingly low.

M
martijn.vderveen premium
Replied on Oct 18, 2012 - 03:42

For people still struggling with the frustratingly low limits, a discussion can be found here:
http://todoist.com/Support/showQuestion/2201/

If the limits will stay, we will discuss alternatives to migrate to there.

PG
Paul Grzymkowski
Replied on Dec 12, 2012 - 08:03

How about an opt-out button that individuals can use to override this? If there are only a few of us affected by this it seems that should not impact overall performance.

PG
Paul Grzymkowski
Replied on Dec 12, 2012 - 12:08

You can vote on the suggestion to have an option to opt-out from this limitation here: http://todoist.com/Vote/showProposal/657/

EB
Eric Borts premium
Replied on Apr 29, 2013 - 20:23

FYI, there is also an 80 project limit.

CW
Cody Wohlers
Replied on Jun 04, 2013 - 14:55

You can use the iOS app to add tasks past the 150 count. I probably shouldn't be telling the developers this as they will "correct" the "bug". On that note, if it gets removed in a future version I will be reconsidering use of this product.

David Trey staff
Replied on Jun 04, 2013 - 16:35

Hello Cody,

This bug will indeed be fixed soon. We're sorry to hear that this limitation will cause you to not use our service anymore. You can have a total of 12,000 active tasks and create sub-projects on 3 indent levels. If you're having difficulties redistributing your tasks among sub-projects, please let us know how you're using Todoist and we'll gladly advise you how to manage tasks more efficiently by breaking them down into sub-projects.


Best regards,
David

CW
Cody Wohlers
Replied on Jun 04, 2013 - 20:29

David, thanks for the quick reply. Sorry for my harshness, it just seems like a trivial problem. I was actually confused by the post as I already have one project called "To read" where I collect links to articles that I don't have time to read at the moment. It has 196 tasks and it just takes one second longer to open the project on the mobile app (the first time only), but I've experienced no issues otherwise. Also no issues on the web version for that project (google chrome on Windows7, OSX10.8, and Ubuntu12.04), other than of course not being able to add anymore tasks. But I imagine that would change and things will go wonky if I did add thousands of tasks.

I hope you guys are able to address this in the future (especially for the paying customers) with some of the suggestions in support question 2201 (http://todoist.com/Support/showQuestion/2201/) like pages, or limit only the global number of tasks, etc.

Other than that, keep up the good work!

DM
Don Morrison
Replied on Jul 11, 2013 - 15:27

I notice that almost exactly a year ago it was stated that this limit of 150 tasks was temporary, and would be fixed. Any update yet on when this bug will be fixed, please?

David Trey staff
Replied on Jul 12, 2013 - 06:11

Hello Don,

Unfortunately, we couldn't offer good enough performance without this limitation so it will not be lifted. Sorry for the inconvenience. Please note that you can have a total of 12,000 tasks on your account and this limitation only applies to active tasks. If you archive projects or complete tasks, those will not count towards the total.


Best regards,
David

DM
Don Morrison
Replied on Jul 12, 2013 - 10:36

Thank you for the prompt, clear statement that this bug will not be fixed. That is helpful for planning. You guys really are wonderful at communicating and keeping customers in the loop; a lot of companies should learn from you in this regard.

However, I have to take issue with your statement "you can have a total of 12,000 tasks on your account." I'm sorry, but this is not true. I don't doubt that the software can support 12,000 tasks, but no real, human user can come close, as it requires carefully crafting those tasks into exactly 80 buckets of exactly 150 tasks apiece. No one's life is that tidy. I suspect most users with thousands of tasks will regularly run into a mini-hell of having to carve up and/or consolidate projects, and reapportion tasks between them, simply to keep the software happy. The software that is supposed to be their servant, not their master.

David Trey staff
Replied on Jul 12, 2013 - 11:40

Don,

When we made the decision to introduce these limitations, we did not take it lightly and we have not come up with these numbers (80 projects and 150 tasks per projects) without any real data. We've looked at the statistics - how many projects does each account have, how many tasks are in each projects and after analyzing the data of more that 500 000 users, it turned out that the amount of users that have either more than 80 projects or more than 150 tasks in any of their projects was lower than 0.1%.

That said, we're aware that a very minor percentage of our users will unfortunately be affected by it, however the benefits that this limitation introduces are enormous and with that we can guarantee that everyone using Todoist will be able to seamlessly sync tasks across all their devices and have a great experience and a smooth app and the satisfaction of the vast majority of our users who choose Todoist to have this experience was more important to us than scaling the software while the majority won't even benefit from it at all.

If your working style doesn't fit these limitations, then we're very sorry to hear that, but we want to keep Todoist a simple tool to manage tasks the way we believe is great for personal organization which is also the way our users choose Todoist.

Of course, in the future we may develop more advanced tools. We already offer Wedoist - a team-based project management tool which has no such limitation, even offers storage space for uploading documents and we're currently working on introducing interaction between both tools so that large projects or projects that don't require any context or breaking down into sub-tasks can be managed in Wedoist while Todoist will remain a personal task manager.


Best regards,
David

J
Josh premium
Replied on Aug 08, 2013 - 15:28

If you seriously use that many tasks in one project you have an issue! there is noting that should make you need THAT many tasks for ONE project.. These guys are doing a great job and people need to quit nit picking little things like this.. IF you have that many tasks for ONE project, break it into two projects. part 1 and two.. Not that difficult really. Small issue that is easily fixed outside of user error or ignorance

MS
Michelle Salemka premium
Replied on Oct 17, 2013 - 23:30

I think 150/80 is a fine limitation, especially considering how it improves performance. Like the above user said, and in reference to the person with the "to read" list of over 150 tasks... either break it up into multiple lists, or get different software for it. There are plenty of apps designed for exactly that purpose and not as all-encompassing task centers like todoist is. The focus here is due dates, subtasks, projects, etc. - none of which apply to a simple list of links.

I don't mean to criticize, I just think that the devs are doing an amazing job and that 150/80 is a more than generous limit.

H E E M premium
Replied on Jan 20, 2014 - 17:22

150/80 is fine. Please work on something else.

This does have a lot of votes.

I suspect that this will be explained by a minority of users that use ToDoist as a simple list app.

But ToDoist is not a shopping list app - in fact, I'm not sure many families have more than 150 items on their supermarket shop list....

Devon H. premium
Replied on Jan 23, 2014 - 13:43

Just because *you* don't have projects with that many tasks doesn't mean they don't exist. Try launching a full website in under 150 tasks, I dare you. Especially with the ability to nest subtasks and then collapse the parent task, I'm a huge fan of breaking my project up into chunks, setting each chunk with a deadline, and then the smaller tasks inside with deadline guides. I can't do this if each task is converted to a project, subtasks to tasks, etc. because you can't set a due date to a project as a whole.

Then, if we already have to accommodate the task limit by making more projects, we're even closer to capping at 80 projects. For power users or GTD enthusiasts, this limitation is beyond a minor nuisance.

H E E M premium
Replied on Jan 23, 2014 - 15:28

I do launch web sites and your personalisation of this important topic is unhelpful.

Further, your premise is incorrect, I suggest you review you post.

VL
Vivian Lee premium
Replied on Jan 28, 2014 - 12:39

Some of us categorize tasks in different ways. Some of us use Todoist as more than a day-to-day to-do list. For example, I have a "bucket list" list in Todoist and there are definitely more than 150 tasks in there.

Devon H. premium
Replied on Jan 28, 2014 - 14:41

HEEM, how you seem to think giving a personal example of why this limit is not good is unhelpful baffles me. To spell it out in simple terms so you can understand - if an example can be given as to why the limit needs to be higher, it means the answer isn't black and white. Stop being so selfish to think that just because you don't need it, no one else does.

My premise is fine. Review your logic.

M
Michael
Replied on Feb 05, 2014 - 09:47

I need at least 300 active projects. I had to abandon Todoist when I hit the 80 project ceiling. Consequently I didn't renew my Todoist Premium subscription. I recently received an email announcing Todoist Next, but without more projects it does me no good to have the new features. I use a separate project name for each of my clients, and it doesn't make sense to add them as tasks inside a Clients project.

BT
Ben Tambling premium
Replied on Feb 09, 2014 - 15:41

Would you consider bumping the premium limits? e.g. Projects from 80 up to 100/150/200?

MM
Matt Miranda premium
Replied on Feb 12, 2014 - 13:53

Can there be an option to add more? Not sure why there is a limitation

Linda Zeng
Replied on Feb 15, 2014 - 08:00

Didn't one of the staff say that Wedoist doesn't have these limitations? And it seems to have the same features, if not more.

MM
Matt Miranda premium
Replied on Feb 15, 2014 - 08:20

Linda, if I wanted to use another app then I would have already done that.

BT
Ben Tambling premium
Replied on Feb 15, 2014 - 14:55

Just hit the limit for 80 projects, and i've still got a few to add. Not massively happy to be honest, given i've just paid for a year of premium. Again, any danger of adding an increase for premium users?

BK
BartÅ‚omiej Kurzyk premium
Replied on Feb 19, 2014 - 04:16

+1 for increasing 80 projects limit.

150 tasks for a project is ok for me, but 80 projects is far too low.

Please work out solution to this - this is the only problem with todoist for me. Otherwise it is truly magnificent product!

ME
Michael Ehling premium
Replied on Feb 25, 2014 - 16:35

Another +1 for increasing the 80 projects limit.

Bartlomiej said it very well.

David Trey staff
Replied on Feb 28, 2014 - 06:56
best answer

Hello,

We have increased the limits for Premium users so on a free account, you can have up to 80 projects with up to 150 tasks in each project, but with Todoist Premium, you can now have up to 200 projects with up to 200 tasks in each project.

Please note that this change is being rolled out so it doesn't affect the iOS and Android app yet, but will very soon with the upcoming update to both apps.


Best regards,
David

BK
BartÅ‚omiej Kurzyk premium
Replied on Feb 28, 2014 - 07:13

YEAH!

Thank you David for the information and for the whole team for great job you're all doing!

ME
Michael Ehling premium
Replied on Feb 28, 2014 - 08:40

Thank you!


(That sound you just heard? A big sigh of relief and appreciation from mid-town Toronto.)

M
Michael
Replied on Feb 28, 2014 - 12:06

Thanks for acting but not big enough at 200. I'll just run into the same problem in a year except this time I'll have even more dependency on Todoist when I'm left in the cold again. I need at least 300 projects, though 150 tasks per project is enough for me.

David Trey staff
Replied on Feb 28, 2014 - 13:23

Hello Michael,

Unfortunately, we can't completely lift these limitations. Todoist is a personal task management app with sharing functions that can help small teams organize some projects. Unfortunately Todoist is neither fit nor meant for managing a corporation which runs over 300 projects with more than 200 tasks in each :-(


Best regards,
David

E
EM premium
Replied on Mar 01, 2014 - 11:44

appreciate the change (this was top 3 for me)!

Jesus Martin Gonzalez premium
Replied on Apr 07, 2014 - 17:17

It's the most important for me!