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Multiple Emails Accounts


I have 4 different emails accounts for my 4 small business. How do I see all the to-do lists for those 4 email logins in one place?

All responses

Brendon Wadey staff
Replied on Jul 17, 2014 - 18:34 UTC

Hi Victoria,

At this time there is no way to have a Todoist account associated with more than one email address. You would need to have more than one account with us to do this. Even then, you'd need to sign into these on different browsers for it to work.

We will look into adding more options in the future.


Susan Macmillan premium
Replied on Jul 31, 2014 - 13:30 UTC

I would also like to see this feature implemented

William Stegall
Replied on Aug 04, 2014 - 22:26 UTC

I am not currently a Todoist user but the addition of this feature would make me a Todoist premium user.
The why:
I have a personal and a work email address. People would likely send "shared" tasks or projects to either one of those addresses. I'd have to manage two Todoist accounts or reply to them and ask them to share with the correct account. Likewise, I would have to either manage two accounts or send work projects from my personal address or vice versa.

Email living in separate inboxes makes sense, but my tasks need to be all in one place.


Mindy Roberts
Replied on Aug 11, 2014 - 13:33 UTC

I would also like to see this feature implemented. It's disruptive to my workflow only be able to email items to Todoist from one email account.

David Schulman premium
Replied on Aug 11, 2014 - 19:21 UTC

+1 for me. Pers and Work Gmail accts. ToDoist pulls up whatever the default account is in the machine's browser session (often, the wrong acct); and when it's not correct, tells me that the email is no longer available. It would be nice if, short of being able to pull up the correct email acct, the ToDoist reminder kept a copy of the email in the task's note, and logged the email address of the acct it was pulled from, so I could go look it up myself.

Rico Stapel premium
Replied on Aug 25, 2014 - 08:28 UTC

+1 from me too. I actually stopped using todoist because emails links did "break" all the time. Please make it work with multiple accounts.

David Schulman premium
Replied on Aug 25, 2014 - 13:57 UTC

Hi Rico:
For me it wasn't worth giving up TD for; my work-around, is that I add a tag to the item indicating which acct it is in. If the subject isn't unique, I'll add to the subject line as well.

With that said, I would strongly encourage our friends in Todoist development to try and figure out a way to link the item to the specific acct; or at the very least, store the full header and body of the email in the TD note, so we can identify the specific email it is referring to. :-)

David Schulman premium
Replied on Aug 27, 2014 - 18:22 UTC

Hey folks:

I don't know if they're trying to keep it a secret or not; but the email link now works with multiple email accounts! :-)

Brendon Wadey staff
Replied on Aug 27, 2014 - 19:23 UTC


Could you explain your exact situation and what you have done? As far as I have been told, there have been no changes to effect this.


David Schulman premium
Replied on Aug 27, 2014 - 19:39 UTC

I had both gmail accts open in different tabs in Chrome. I clicked on a
random email, and then used the TD Gmail add-in to create a task for that
email. Then did the same thing for the other gmail account. When I click on
each of the TD tasks in the TD window, it opened the appropriate email for
each one. That didn't use to happen. Before, it only opened the emails from
one acct., if I made a task from the other, and then clicked on it, it
would open a window into the wrong email account and then display a message
that the email was no longer available.

Brendon Wadey staff
Replied on Aug 27, 2014 - 19:42 UTC


I believe that was always the case, as long as both are opened and signed in, separately. If they are, it does not work, or if they are multi-sign in, and one is signed in first (wrongly) then it causes issues as well.


David Schulman premium
Replied on Aug 27, 2014 - 20:02 UTC

Oh. Perhaps I just had been signed in in the incorrect order in the past
Tell me, what IS the correct order? Let me guess, there is no correct
order, it's based on the numerical order the accts were opened when the
task(s) were created?

David Trey staff
Replied on Aug 27, 2014 - 21:25 UTC


Correct. This is actually fully controlled by Gmail, we have absolutely no impact on this, unfortunately :-( The moment you click on "Add email as task", our plugin enters the URL that shows up as you're reading the message. Whatever numbers or account tags Gmail includes in it will be maintained as they are as that's the only way for the URL to work correctly. If these change over time, there's nothing we can do as we also don't know if, when and to what will they change so we could at lease try to adjust them on our end. Obviously, we cant set it to get the URL, open 10 tabs every time you click on the link where each would have a different user number in it hoping that one will be correct, though that would actually be the only solution ;-)

Based on some observations, it would seem that the numbers refer to the order in which you see your Gmail accounts listed when you're logged out where the first one would be /u/0, the second /u/1 and so on. But again, even knowing that, doesn't allow us to somehow know when this order is changed and it's time to edit some of the links :-(


David Schulman premium
Replied on Aug 28, 2014 - 01:42 UTC

I understand; thank you.

Henry Hallward - Mirada Travel Group premium
Replied on Oct 08, 2014 - 16:28 UTC

Hi there - it is possible to have multiple email accounts registered in Wedoist which appears to be a sister product so the tech knowhow does already exist in your company. It would be really useful as I am not going to transfer my projects from Wedoist to Todoist, despite the extra functionality, until that has happened and I am sure there are many people thinking similarly.

David Trey staff
Replied on Oct 08, 2014 - 16:47 UTC

Hello Henry,

It's not possible to use multiple email addresses for one account in Wedoist. Please clarify what functionality are you referring to?


Matt Rogghe
Replied on Nov 25, 2014 - 17:08 UTC

+1. For business use having multiple email addresses associated is almost a must.