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Next Steps


I use todoist on the Mac and on iOS and I love almost everything about it. But I find that it, along with almost every other GTD app, misses the boat in one way: the next step that results from getting an item done. I could have a task set up for "Call Elaine for a status update on Project X," and I could make that call, accomplish that task, and check it off the list. But oftentimes, accomplishing that task results in one or more tasks that could not necessarily have been foreseen. For instance, the status update I got from Elaine may have given me some information that causes me to need to contact Tom for clarification. In that situation, I'd love to have something that allows me the option to follow up in some way, whether that's a pop-up to ask me if there is any follow up needed or another button that, if clicked, checks off this task and opens up a new task, or something more elegant than I have thought of. But it's got to be more than just clicking this task as "completed" and then creating a new task. I want one step that allows me to do both. And maybe it could even cause a reference "string" of tasks to be carried along so we can see the chain of events that got us here. This is NOT plain project planning/management whereby we are going to step 1 and then step 2 and then step 3…and all of this can planned out in advance. No, this is where the accomplishment of one task triggers the realization that another task needs to be done now and the accomplishment of that task may trigger the necessity of another…An elegant solution to this would put you even farther ahead of all the other solutions out there. Thanks for your consideration.

All responses

David Trey staff
Replied on Jun 30, 2014 - 20:19

Hello Larry,

Thank you for your feedback. There are 3 ways of doing this in Todoist:

1. Add a sub-task - if the parent task requires a follow-up action, it basically results in the need of another step towards the goal. That's what sub-tasks are for. A task that just required a call, now also requires an additional action which will be a part of it.

2. Use task notes - keep it as a single task, but take a note that it requires a follow-up. You can also change its date to when the follow-up is required.

3. Use labels and notes - this links to the second option, but if you don't want to change the task's original date, you can add a label, for example @followup or @waiting and then by the end of each day, search for tasks with such label.

Best regards,

Larry Jamieson premium
Replied on Jun 30, 2014 - 20:52

I get that these 3 ways COULD help me to do what I'm asking, but none of them are very elegant and none of them work in MY process. Instead of just looking to see how todoist can sort of accomplish this today, I request that you re-read my post, take a big step back, and think through how todoist could accomplish this in a way that does it better than any other solution on the market. I get that I may do things a little differently than everybody else does, but I think there are probably a lot of us who just try to get tasks down "on paper" and then, as we accomplish those tasks, they trigger additional steps or tasks. Wouldn't it be great if there was more than just a "done" check box for me? What if there were a different type of button that I click for "done, but now…" and then a new task box pops up? I'd be jumping up and down! This is different than a sub-task. And it certainly could be handled more elegantly that using notes or a combination of labels and notes. I'm not asking you how I can possibly get this done with todoist as it exists today. I'm giving you a window into an opportunity to add functionality that could benefit so many and I really think it would pretty simple to do. I love todoist…but here is an opportunity to make it that much better!!! Please!!!

David Trey staff
Replied on Jun 30, 2014 - 20:58


We will of course consider your feedback while improving Todoist and see if we can implement such feature in the future, but whenever a requested option is currently not available, we usually also try to help showing how existing functionality could be an alternative.

I understand that neither of it is the way you'd like it to work, but again - these were just suggestions, I'm sorry to hear that neither of them was helpful :-(

Best regards,

Larry Jamieson premium
Replied on Jun 30, 2014 - 21:05

Thank you for your responses and your suggestions. Please don't apologize. As I said before, I love todoist. I'm passionate about this one because seldom do I discover something that I can almost see in my mind's eye that would work to solve a process issue that I have with an app. Most of the time I just think, "well, I wish it would work differently" but I don't know what that would look like. And seldom do I feel like I actually have something that would help improve something so tangibly. Any way, I appreciate todoist and I appreciate all the people behind it. If I can provide any other information to help anyone understand this suggestion, please let me know.

Scott Rixon premium
Replied on Jul 01, 2014 - 07:46

I have to agree.. It's sending that e-mail, clicking 'complete' and then creating a waiting for task for the reply.

I don't like notes, because then I haven't completed the task. So I create a new task, but it could be more simple. Have a complete and create button?

Clyde Romo staff
Replied on Jul 01, 2014 - 10:56

Hi Scott,

Thank you for your suggestions. Having a "complete and create button" is an interesting idea and we'll try to explore this as a possible solution though the challenge would be to add it and not make the interface look cluttered and complex.



John P. Smith, Jr. premium
Replied on Sep 15, 2014 - 12:16

Nice! Having a "complete and create button" is exactly the solution I was just searching for. I think that would be a great solution/feature! Thanks for exploring this one, I'll be anxiously waiting for it.

John P. Smith, Jr.