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User Permissions

Are there any plans to introduce user permissions for the business plan? Such as: User, Manager, Admin. Having such options as managers assigning tasks to users, allowing them to add notes, complete tasks, but not delete task or due date...

What about a master log per project of changes that happen and by whom? (+1)

All responses

David Trey staff
Replied on Jun 17, 2014 - 21:50 UTC

Hello Roman,

Currently we're not planning this and try to keep things simple - an admin can add/remove users and decide whether they can share or join projects from outside the team, but inside the team, everyone in a shared project has the same permissions.

Though, we may consider adding more advanced options like these in the future.


Best regards,
David

Roman Iakoubtchik premium
Replied on Jun 17, 2014 - 21:59 UTC

I'm all for keeping it simple, but when you're dealing with a group(s) of people in a business environment, administrative settings are always a must.

Some users are more advanced then others. What would stop a user from accidentally or purposely deleting a task they were assigned? What about simply removing the user who assigned it? Etc...

We can all agree that deadlines are crucial, especially in a business environment. What's the purposes of the due date, if a user can simply change his/her task due date, regardless of what was assigned?

David Trey staff
Replied on Jun 17, 2014 - 22:06 UTC

Roman,

We always encourage to only invite people you trust to a project ;-) But we appreciate your feedback and will consider adding such options in the future.


Best regards,
David

Roman Iakoubtchik premium
Replied on Jun 17, 2014 - 22:39 UTC

It absolutely works for individuals and friends sharing tasks. On the other hand, your "invite people you trust" motto should not and does not apply to a business platform.

Although trust is crucial in a workplace, so is the ability to delegate tasks and having the proper tools to enforce the completion of those tasks by the specified due date.

Just food for thought...

E
erolibrahimuk premium
Replied on Jul 09, 2014 - 16:11 UTC

Assigning permissions to users is very important in business. Please do implement this feature. Its way to simple at the moment. When i share projects with clients, some have accidentally ticked or deleted tasks which is a nightmare when working on a complex web design project.

Chris Sumner premium
Replied on Jul 15, 2014 - 20:09 UTC

I third the motion. It is critical to limit / prevent deletion and modification if you are to add a "business" edition.

WG
Wayne Guan premium
Replied on Jul 16, 2014 - 19:01 UTC

I agree that having the ability to set permissions to limit accidental deletion of a task. It's vital in a business environment. If I'm a manager and I assign a task to a staff member and they accidentally delete that task, there's currently no notification that lets me know that a user had deleted my task. As much as we train everyone, accidents sometimes do happen.

This could be remedied by having an activity history which shows in chronological order what events took place. This way, if I see that a task that I assigned was deleted, I can at least followup on it. At this point in time, if I had dozens of tasks assigned to a user and 1 or 2 were deleted, I wouldn't be able to keep track. It would be even better if I could somehow undo that deletion so that everything's back on track. Just my thoughts.

E
erolibrahimuk premium
Replied on Jul 17, 2014 - 08:28 UTC

I think if Todoist gets these advanced features in place they will gain a lot of Toodoledo and Basecamp customers. I have migrated from Toddoldo / Mindmeister and am now using Todoist. As a creative agency i think todoist is really doing a great job in keeping things simple but giving more options, flexibility, history and restrictions would make Todoist serious for business. Thanks :-)

Gray Winn
Replied on Jul 24, 2014 - 02:05 UTC

I have been evaluating for a team to use in the construction world and was ready to buy. However, when I realized the product had no permissions it has sent me back to the table to research what tool to use. I love the simple UI for end user experience but you really need a level of control that an admin can set esp. for construction user who will be using smart phones and could easily delete a task and not realize it.

R
Remy premium
Replied on Aug 11, 2014 - 13:45 UTC

This is a crucial omission that must be implemented in order to use this tool in a business environment. I use this product on a daily basis for both myself as well as for my entire business organization. This interface is amazing and the simplicity of this tool is unmatched. Unfortunately, the ability of any employee to change the due date of a task or simply delete a task altogether renders the tool almost useless for business and is forcing me to look for a new product.

With no disrespect, the response of "only invite people you trust" seems to indicate that you do not understand or simply are not interested in moving this tool to a professional setting. Very unfortunate since I believe you could easily dominate the professional market with just a few additional feature such as task permissions.

E
erolibrahimuk premium
Replied on Aug 11, 2014 - 13:49 UTC

I totally agree with REMY. I have simply STOPPED ALL TODOIST COLLABORATION with all my clients as they simple TOOK CONTROL and deleted tasks. This is not TASK MANAGEMENT but MISMANAGEMENT. Todoist has done a great job so far but this needs to be top of your list as there are many fickle organisations like ours and if its not up to speed we will simply be looking elsewhere

BL
Beat Ludin premium
Replied on Aug 17, 2014 - 14:53 UTC

yes.
yes.
yes.
and yes again

Dr Alexander Hannemann  premium
Replied on Aug 17, 2014 - 19:34 UTC

In bigger orgs and eg tracking due to human error a must, for small teams great as it is so KISS

BL
Beat Ludin premium
Replied on Aug 18, 2014 - 05:42 UTC

well, there's no reason for not having the best of both worlds.
just keep the status quo at the default setting and if you want to KISS then you just leave that as it is.
moreover, even in a small team, I must be sure, that nobody tampers with the responsibilities in my projects.

Sebastián Plazas premium
Replied on Aug 21, 2014 - 17:55 UTC

I totally agree!! I dont want to miss task because other people are Playing with them. I trust on people, I really do, but!!! This is not a simple thing of trust, is about bussiness and tasks with a lot of work behind. This is not funny. Keep the app simple, but do it safe to mistakes. To delet other people tasks is a mitake.

Aaron premium
Replied on Aug 28, 2014 - 16:04 UTC

Completely agree with the need for even simple permissions (keep it to view / edit rights if you must). We have been trialling ToDoist across our multi-site business and find it a really useful tool, and it is only the fact that there are no permissions options that is preventing us from using this and is now forcing us to look at other options. Please, please add this. (+1)

JF
Joseph Farahat premium
Replied on Sep 02, 2014 - 03:28 UTC

This is not a business product without user permissions.. One more app not ready for prime time in the business arena, yet trying to make money off the business users.

You realize you can charge more it it works to a business level?

IC
Ian Collis-Smith premium
Replied on Sep 04, 2014 - 18:40 UTC

We are a small team, and have trialled Todoist. It works very well, and we want to use it for its simplicity. We do however need the permissions as discussed here. Also I would like to be able to go to a user, and 'invite' them to a whole selection of projects in one go. With 20 or more projects, its a real pain when a new team member comes in, especially a project manager who needs to see everything.

Sebastián Plazas premium
Replied on Sep 04, 2014 - 21:05 UTC

Please, can someone from the staff answer this??????

Brendon Wadey staff
Replied on Sep 04, 2014 - 21:08 UTC

Hi,

We have nothing new to add from our previous reply. We understand the need and this is something we are looking into.


Regards,
Brendon

Sebastián Plazas premium
Replied on Sep 04, 2014 - 21:20 UTC

thank you Brendon! The thing is that this point is so important! And i just dont like when enterprises don´t listen when customers are screaming their needs. Please, be sure your company work on this point. In my case, i'm having problems to manage the program without permissions

Thank you

Irfan Toker premium
Replied on Sep 23, 2014 - 19:19 UTC

restrictions for assignee are certainly needed....

Sunrise Dusters premium
Replied on Oct 14, 2014 - 21:57 UTC

Another premium subscriber here wanting to cast a vote for more admin controls. As an admin, I would love to be able to delegate tasks to employees, continue to see those tasks in my inbox and whom it is assigned to. As a user, I would prefer them to only be able to view their tasks and have the ability to mark as completed, that's it.

I do want to say we have been using todoist as a business for two years and I love todoist's teams commitment to improving the product.

Roman Iakoubtchik premium
Replied on Oct 14, 2014 - 22:13 UTC

With so many users expressing concern regarding the lack of permission settings and yet not one acknowledgement from the Todoist team :-S

Can one of the Todoist decision makers (Artyom, Ana, etc...) please let us know if this feature will be implemented or not? Is it on the company's roadmap at all?

Ivan Ruiz premium
Replied on Nov 04, 2014 - 11:09 UTC

+1

... just remove delete task button for shared project.

Nicolas Morales
Replied on Nov 18, 2014 - 23:20 UTC

I am in the evaluation period and this is one of the big concerns that we have. We love the functionalities but not having this kind of things are a huge concern for us to pay for the service.

@Brendon please reach me by email to see if we can partner up to make this work.

Carolyn Saddington premium
Replied on Nov 20, 2014 - 11:07 UTC

Can't agree more. We've been evaluating todoist business - and have discovered that external contractors that we use for our projects have the ability to delete or alter task - and we don't get notified of the change. this is completely unacceptable in business context. I also discovered that if a user deletes their account then all the tasks assigned to them for the overall project simply disappear! Again with no notification to the owner of the project. On this basis we will be deleting our account - as its unusable in its current format. Pity really, as it's a nice light interface that would have otherwise worked well for us. One other plea from a business perspective - each project needs the ability to have a description that is sticky - so it stays at the top.

Irfan Toker premium
Replied on Nov 20, 2014 - 14:52 UTC

Todoist is close to nirvana..
Just need to add this assignee restrictions..

MH
Mariana Herrera premium
Replied on Nov 27, 2014 - 00:51 UTC

Do add restrictions. We have experienced with accidental removal from projects and from accidental deletion of tasks. And there is no "UNDO". Once you are removed from a project and added back you can no longer see the track of tasks that were completed. And if a task is deleted, it's gone. Like i said: No Undos!

Michael Dengler premium
Replied on Nov 27, 2014 - 08:01 UTC

perhaps an idea from a software point of view. At least a complete changelog would cover a lot ot the topics above. Logging changes made in the business accounts into a elasticsearch/logstash cluster would be easy to implement. Adding a "restore to previous values" as well... so at least everyone would be able to see who did the change / and to repair accidentaly made changes