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share with group of users



i want to share all projects to all of my employees. but i can't find any function to do that. the only thing is see is that i must share every single folder to my employees?

is it possible to do that? or ist it possible to build groups?



All responses

Replied on May 20, 2014 - 06:26 UTC

btw: i want to share all projects to my invited team, and automatically every new project, without email invitation

Clyde Romo staff
Replied on May 20, 2014 - 08:24 UTC

Hi Michael,

Unfortunately, each project and sub-project needs to be shared manually to every collaborators. There's no option to do this automatically. Also note that free users have a limitation of 5 collaborators on each project compared to the 25 collaborators for premium users.

We'll look into improving this in the future.



Replied on May 20, 2014 - 08:35 UTC

oh no :-((

can you say me how long it takes to do this?

Clyde Romo staff
Replied on May 20, 2014 - 10:12 UTC

Hi Michael,

When you say how long, do you mean how long it takes to invite each employee? If so, it will depend on how people you'll invite and the number of projects that you have.



Replied on May 20, 2014 - 10:49 UTC

hi clyde,

no - i mean how long will it take to make this feature available?


Clyde Romo staff
Replied on May 20, 2014 - 11:00 UTC

Hi Michael,

As of now, there's no guarantee of it being added. Improving it could be in a different form that we are discussing right now. To clarify, we're not actively working on adding this feature which means we will not be able to give you an ETA.

You can add it in the Votebox for now: https://todoist.com/Vote/.



Replied on May 20, 2014 - 11:03 UTC

i want to be a premium user, but without this feature this awesome app is unusable for us. but we can wait, the question is, how low we must wait before this feature will be available?

i only need that all projects are available for all invited users, and every new project is also automatically available for alle users in my company

Matthew Stewart
Replied on Jul 07, 2014 - 15:47 UTC

Group based sharing would be a great feature.

David Myles premium
Replied on Aug 06, 2014 - 12:52 UTC

This is really what we need, everybody in our team needs to have acces to all the projects.

If I have 1 project that I share with 5 people and if I place a subproject under this project, that it automatically is available by the other 5 people.

And another thing: the in- and export from projects already assigned to the person who is going to work on it; example: We have 1 who is doing the graphics, one who is doing the communication, one who is going to post everything, that is every project the same, so if we load a template with already the persons it would be handy.

ilyse bmp
Replied on Aug 12, 2014 - 17:35 UTC

Ditto here. I just cut my evaluation short and will need to inquire how to NOT have my cc billed ... specifically because of what is stated above. Definitely need to be able to:

1. Create groups or "companies" or some such layer in the user management area
2. Share a project to a team
3. Add users without having to "invite" them and then wait for a response -- I can't assign anything to them when *right now* is when I have time to enter and assign tasks ... I have to wait for them to notice the email and accept

Looks like a great app for community groups or microteams, but not manageable for a company (even a small one) with a lot of projects.

Also agree with the above idea that if a project becomes the subproject of another project, the team permissions should cascade downwards.

ilyse kazar
Replied on Nov 19, 2014 - 09:07 UTC

Dang. I had forgotten that I already ran into this problem (see comment just above this one) in August when I was evaluating team task management apps, signed up again, and within a day ran into this problem again.

Because Todoist does not have task lists within a project, Subprojects are used to group tasks. Even with a Business account every time a user wishes to create a new subproject within the project they must first check the list of users collaborating on the project, then send invitations to that list of users, and then wait for the invitees to notice the invitation and accept before work can be assigned.

This is a serious problem for teams, and especially for PMs.

I recognize the technical challenge in providing cascading permissions, because of the way Todoist makes it so easy to move projects into other projects, out to the top level, etc. ... that's a real programming challenge to handle whether or not to update the permissions every time a user might slide a subproject out of a parent, or move it to a different parent

So I guess you guys would have to establish a different kind of subproject called a Task List that is locked within the parent project. This is not a feature you can add in an hour!

Yet, once again I must cancel my paid account because I cannot tell users (especially ones who are already stressed when they have to learn new applications) that others cannot see their new "task list" until they invite those others and the invitations are accepted ... even when they have created the "task list" as a subproject within a project already shared to others with whom they are collaborating.

I love everything else about Todoist and am really bummed that for this one reason the application is just not viable for me to work with my various clients and community groups.

Great stuff overall, though. I'll keep an ear to the tracks. And perhaps I will call Support to ask the question I already know the answer to: "Can I set things up so users assigned to a Project will automatically be assigned to SubProjects?" and then will let the rep know that I must cancel the account when I "learn" that I cannot do this ... just to get the feedback into your support system that you are losing customers because cascading permissions are missing.

good luck, though. Obviously you also have many customers who don't mind having to figure out who to invite to a task list every time they create one ... nor mind waiting for people in their own teams to notice and accept an "invitation" before they can collaborate with them.

Clyde Romo staff
Replied on Nov 19, 2014 - 09:43 UTC

Hi Ilyse,

We hear you and other users and we are looking to solve this issue. As you mentioned, there are several considerations when providing a solution for this problem and we're hoping to provide a way to easily share a set of project/sub-projects with your team.

If you want still want to proceed with a refund, please create another post and give me the transaction ID of your purchase and I'll process this for you.