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Assigning tasks to multiple people

I find it frustrating that you can't assign a task to multiple people. Can anyone share their way of doing this? It seems that if I create a task for a team member I have to create a sub task, copy the info into it and assign it me, and so on so multiple people can collaborate. If wedoist is the answer, then how are you inegrating ToDoist (if at all) this seems to be an area where ToDoist is weakest. Anyone who can shed some light on this would be appreciated.

All responses

David Trey staff
Replied on Apr 27, 2014 - 14:07

Hello Sam,

It's indeed not possible to assign multiple people to one task. We may consider adding such option in the future, but we believe that doing so can greatly decrease productivity.

Adding multiple people to one task forces these people to take further action to self-organize the workflow. Everyone has to say if they're started working on this or not, what parts of it have they done etc. It's unclear who should do what and who is doing what.

If you break it down into sub-tasks, further organization is not required, everyone clearly knows what they need to do and everyone knows who is doing what, you see when someone completed their part, you see who's still working, who's not doing their job, what's missing - it's all very clearly listed, increases productivity, avoids misunderstanding and unclear delegation.

Best regards,

Steve Escott premium
Replied on May 05, 2014 - 13:45

Very often, in organizations, there are teams. A team member wants to know what his team is managing.
I guess one can have labels for each team... that migt be the solution here... regardless, it would be more versatile to allow the assignment of multiple people to a task.

Samantha Warman premium
Replied on Jun 11, 2014 - 02:48

Agreed. I would like to easily be able to assign to multiple people.

Martin Wales premium
Replied on Jun 16, 2014 - 11:10

Another vote for assigning to multiple people.

My colleague and I both handle the marketing and some task can be completed by either of us. I'm sure there are lots of situation where people share responsibilities and a task could be completed by many different people.(ie: send thank you card to client, fix picture on website, clean up files)

Kind of an" Apple" type response to this one from dev's. "we are saving you from confusing yourself" Just add the feature, if people don't want to use the feature then they wont use it.

Jeffrey Vandenborne premium
Replied on Jun 19, 2014 - 05:16

I agree, there should be an option to do this.

Jamil Salomon
Replied on Jun 30, 2014 - 11:30

The flexibly to add multiple people to a task is a must. This is possible in Microsoft Project, in which you can assign one person, many people or a group.

You can add a high level task and have it assigned to whichever amount of people or group you want and then if needed sub task and individually assign work load.

I've been using todoist for both personal and business and have a tough time getting buying from other co-workers because of this huge deficiency.

Dmitry Kislitsyn
Replied on Jul 01, 2014 - 08:40

I need it as well. It's critical for big teams.

bhaktiratnasadhu premium
Replied on Jul 06, 2014 - 16:43

Yes, we need this too because for example the task may be so vast that it may be assigned to many simultaneously like writing new articles for example. Please add this very soon.

Replied on Jul 08, 2014 - 08:51

Already on demand

bhaktiratnasadhu premium
Replied on Jul 08, 2014 - 09:06

What does already on demand mean? Is the feature already there or coming soon? If coming soon, what is the rough ETA? Thank you.

Joseph McNulty premium
Replied on Jul 08, 2014 - 12:44


We use this program to track applications and love it. We create a task for
each application in the door and move it thru "projects" which are different
steps of the hiring process. If i complete my part of the application
process (initial phone call) then move it to another project (interview
set), i do not get "credit" for completing the task of the phone call
because i move the task(application) to the next step. I cannot complete the
task as my projects are the tasks.

If there was a way to create a "complete and open to another project"
option for tasks, it would allow me to complete the task in the assigned
project, and would make it easy to move to another project. This would allow
each step a task completion status by different individuals who may be
working on the same task. For people who need to assign a task to multiple
people they can duplicate the task with the notes and assign each copy to
each individual working on the project. In the notes would be each assigned
workers task on the project. Please let me know if this is possible

Thanks for your time!

Joseph McNulty

Human Resource Manager

Tel : 813.628.5733

Fax: 813.628.5714

Email : <mailto:j.mcnulty@americare.net> j.mcnulty@americare.net

Description: cid:image001.jpg@01CBFAAB.04EE7880

Rob Coyle premium
Replied on Jul 10, 2014 - 15:21

I agree with many of the posts here, we work almost exclusively in teams and many times both team members need to complete the same task before we can move to the next item or as prep for a meeting, etc. I would be very valuable to be able to assign one task to two or people!

Ben Donahower premium
Replied on Jul 12, 2014 - 18:09

I'm with Todoist here. One person, one task. Teams should be added to an entire project. You can ensure that others are kept in the loop if necessary by sending notifications of a task to others that are in the group.

Heidi George premium
Replied on Jul 16, 2014 - 13:41

Another vote, here for assigning multiple people to a task. My team all needs to review a list before the next meeting. So the only way to currently do this is create this task five times and assign it to each person. Not cool!
In this case it would be nice to be able to duplicate a task, which I also can't do. Gqueues can do this - take a hint. We may be dropping your product because this isn't available.

Jeff Stevenson
Replied on Jul 24, 2014 - 11:47

Need to assign multiple people to a task that everyone does - submitting Time Report, for example.

Mike Peiman premium
Replied on Jul 25, 2014 - 10:43

Agreed. This lack of a feature is not a feature. Your software is pretty great, but I don't like the response indicating that the reason for this feature absence is because you know the right way for users to work.

Use your imagination, or at least listen to user feedback. Multiple assignation is a valuable feature, please implement this.

Thanks for providing a great, very useful tool for free, by the way. I've just started collaborating with one other user in a small business and will definitely consider going premium in future.

Perry James Wakeman premium
Replied on Jul 28, 2014 - 12:34


Arnaud MELLINGER premium
Replied on Aug 06, 2014 - 04:00

Yep, assigning task to multiple people should be available, at least for premium account...

Right now i need to make a task with hierarchy and then do subtask assigned to my team...

Susan premium
Replied on Aug 08, 2014 - 12:16

There are some tasks I need to assign to multiple people. I just upgraded to Premium and am incredulous that I am not allowed to do this with this high-priced and highly touted software.

I have been a Manager in several different organizations and a Director at high levels. Every job is different and every team is unique. I do not need Todoist to tell me how to assign projects and tasks and how to best manage my team members. How arrogant and presumptuous!

When I seek "Support" from a vendor with whom I have chosen to do business, I expect a supportive listening ear and a timely, effective response.

From what I see here, Todois issued one haughty, non-responsive, non-supportive dictum, and has since ignored everyone else.

Hear me: I have projects and tasks that I need to assign to multiple people. Not being able to do so in Todoist represents a significant deficiency. I would like this feature added.

David Trey staff
Replied on Aug 08, 2014 - 12:20

Hello Susan,

Thank you for your feedback, we're reading and listening to every response and using it to improve our app in the future. Though, at the same time, if a requested feature is not yet available, we try to offer either a workaround (if there is one) or at least explain our reasoning behind a certain functionality so you may or may not try it and see if it applies in your workflow.

We will of course continue to make Todoist better based on your feedback and suggestions.


Jamil Salomon
Replied on Aug 08, 2014 - 12:43

Hi David,

I don't believe your response to Susan, answers her question and everyone else that has taken their time to request this feature.

When will this feature be available for everyone to use and benefit from?

David Trey staff
Replied on Aug 08, 2014 - 12:44


Right now we are not working on an option to assign tasks to more than one person, but based on your requests we will consider adding it in the future. Unfortunately, we can't give you any estimate when it will be added.


Todd Hodgson premium
Replied on Aug 14, 2014 - 11:51

Can multiple people at least view the same task? I don't need to assign more than one person to a task, but more than one people need to see the list of tasks.

David Trey staff
Replied on Aug 14, 2014 - 12:05

Hello Todd,

Yes, everyone who is invited into the project, in which this task is placed, can see it in this project regardless of whether it's assigned to them or not.

Furthermore, if you include :all: in search filter, for example:

:all: & 7 days

such query will include all tasks incl. tasks assigned to others.


Todd Hodgson premium
Replied on Aug 14, 2014 - 12:42

Thanks! My guys couldn't see it, but it must've just required a refresh -- now they can.

Replied on Aug 29, 2014 - 14:03

I agree, having the ability to assign a task to multiple users (especially on reoccurring tasks) is a must. My colleague and I share weekly tasks, and one of us crosses it off the list this week. For now I just leave it unassigned. But once I add a 3rd user to the project, I suddenly lose the ability to nicely sort by assignment. Love this application, and confident they will respond to the needs of the users.