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Filter within a project

OF

Hello,

I am wondering if it is possible to filter tasks within a project? As far as I can see I can't do that?

Let's say I have a project called "Project X", and certain tasks in the project are labeled "urgent". I would like to be able to filter Project X for tasks labeled urgent.

My workaround is to create a label corresponding to the project name, and then manually label every single task in that project with that label, and then filter on "@ProjectX & @urgent". This seems tedious.

Is there a better way, that I haven't seen?

All responses

Brendon Wadey staff
Replied on Jan 25, 2014 - 16:11

Hi Ola,

Sadly, at this time there is no way to include a project within a filter, though we will consider adding this ability in future updates.

Regards,
Brendon.

OF
Ola Forsstrom-Olsson
Replied on Jan 27, 2014 - 10:46

I see, thanks for response. Then there is not really any point using projects then I guess - I can just as well just use a project tag for each project since I have to have that anyway in order to be able to filter my tasks appropriately.

OF
Ola Forsstrom-Olsson
Replied on Jan 30, 2014 - 09:31

Follow up question: is it possible to add a label to many tasks at once, instead of doing it one by one? In that way I could easily add a project-label to all tasks in a certain project.

Brendon Wadey staff
Replied on Jan 30, 2014 - 11:17

Ola,

Not at this time but it could get added in the near future.

Regards,
Brendon.

OF
Ola Forsstrom-Olsson
Replied on Jan 30, 2014 - 12:50

Ok!

AB
Andy Barton premium
Replied on Feb 19, 2014 - 13:14

Agreed we really do need ability to filter by Project or as was said earlier, not much point in using Projects.

I typically use 2 Projects
Inbox - Dump Ground until I properly file the task
Business
Personal

I would love to be able to filter all Urgent Business tasks for example.

Also because I use Todoist for business & personal, when I'm at work I don't want others peering over my shoulder at my Personal Tasks, so I just display Business Project. But then as we know, we have no filters on this.

Thanks
Andy

Jan Kok premium
Replied on Feb 28, 2014 - 07:24

I'm seriously missing the ability to filter by project AND tag simultaneously. It would also be nice to be able to sort a list based on the associated tags.

Just have a look at Toodledo.com they have a lot of functionality I would love to see in Todoist. I'm hopeful that Todoist will keep improving. Otherwise I might have to move back... :-S

R
roam premium
Replied on Mar 03, 2014 - 16:18

+1 for project based filters.

"Today & #ProjectName" would be very helpful.

TM
Trevor Miller premium
Replied on Mar 10, 2014 - 11:45

I agree. Projects are pointless unless I can filter them. I also use todoist with "personal" and "work" folder and need to be able to see a 7 day view while I am at home and a 7 day view while I am at work, without having to sift through all my tasks at once. I love todoist, but please add this feature!

DE
Dylan Eiler premium
Replied on Mar 11, 2014 - 13:30

I am set to renew my Premium account in the coming months. I am really happy with the development of Todoist and I am ready to transfer all of my tasks from RTM to Todoist. But Todoist can't become my main task manager without an option to filter by project. Please add this feature soon! Thanks.

JD
Jos Dirksen premium
Replied on Mar 12, 2014 - 03:13

+1, would also really like to see this feature.

IT
Ian Thomas premium
Replied on Mar 13, 2014 - 11:42

This is big missing feature for me too, that may make me quickly hop back to Omnifocus.

Kaleb Nyquist premium
Replied on Mar 15, 2014 - 17:49

Another +1 for project based filters.

Similar to roam, "Next 7 Days & #ProjectName" would be very helpful. This specifically would be for purposes of e-mailing my to-do list to one of my (remote) work managers.

NG
Nicolas Gauthier premium
Replied on Mar 18, 2014 - 09:07

Yes it is obviously missing. When at work you'd like to not see any personnal tasks and reversly.
Could also be complemented by the notions of workspaces or areas.
Could todoist team tell if this is under study ?
Thanks !

JD
Jos Dirksen premium
Replied on Mar 18, 2014 - 09:30

I currently solve this by adding a @private tag to my private stuff and filter by excluding this tag. Not the best solution, but works pretty well.

S
Soledad premium
Replied on Apr 07, 2014 - 03:19

Same need than Andy Barton.

C
ComInf&Pro premium
Replied on Apr 07, 2014 - 10:18

I look forward to this feature, but it is better to vote for it;-)
https://todoist.com/Vote/show/8004/

S
Scott premium
Replied on May 02, 2014 - 08:19

+1 - this is greatly needed

V
Víctor premium
Replied on May 06, 2014 - 12:38

Wow, very surprised that this ability is not yet implemented...

Essential if you want to separate today's todo lists for work and personal

DE
Dylan Eiler premium
Replied on May 06, 2014 - 13:47

Exactly!

Simon Schmidt
Replied on May 09, 2014 - 08:29

+1...filters are useless for me if theres no way to filter within rojects.
ill get premium as soon as this becomes available :)

H
haakon premium
Replied on May 19, 2014 - 04:17

The devteam really needs to set a deadline for implementing this (useful and honestly pretty basic) feature!

*1

SB
Samuel Bouchard premium
Replied on May 20, 2014 - 15:33

+1 for Project filtering.

2 features that I like but that I can't have to work together right now:

1 - seeing what has been done per project
2 - beeing able to filter with the tags

I could use tags instead of projects to have filtering, but then I would not be able to analyze what has been done per project in a graphical way

CW
Clarke Wixon
Replied on May 21, 2014 - 17:10

Holy cow, this is a serious and very basic omission. When I'm at work I really don't need "feed the cat"-type stuff filling up my lists.

Off to vote...

SH
Sam Horam premium
Replied on May 30, 2014 - 11:01

+1 Big Omission!

Niek Krouwel
Replied on Jun 19, 2014 - 23:44

+1 Started this week with Todoist-premium. Untill now using Rememberthemilk where this was possible

AW
Anne Warlaumont premium
Replied on Jun 20, 2014 - 15:56

+1 I would like to view all the things due today within a project.

OS
Oliver Steinmeier premium
Replied on Jun 23, 2014 - 15:12

Definitely need this to be able to look only at Work-related tasks (based on projects) while I am at work and only at Home-related tasks while I am at home. Tagging everything makes no sense.

LG
Lucy Gordon premium
Replied on Jun 23, 2014 - 16:22

I need this too. I really want to be able to sit down to work on Project X and be able to get a list of all today's tasks for the project. Or all today's tasks for projects X, Y and Z. I split my 'work' tasks into several projects too, so I need to be able to see all today's work tasks without random tasks from other tasks from home, my business or volunteer work mixed in all over the place.

I have no time for individually labelling every single task, that's why I put them in projects and I'd like to keep them that way because it gives me a much better overview of everything that I have on. If I switched to labelling every task, i'd be able to get a useful view for daily tasks, but Id be stuck with a humongous messy list of all tasks and would also have to type in labels every single time.

DE
Dylan Eiler premium
Replied on Jun 23, 2014 - 16:29

@Lucy Gordon - well-said.

TP
Trish Putnam premium
Replied on Jun 23, 2014 - 16:45

+1

H
haakon premium
Replied on Jun 24, 2014 - 01:13

Any news on this from the staff?

OF
Ola Forsstrom-Olsson
Replied on Jul 02, 2014 - 08:07

I had a premium version of Todoist that ran out recently, and I'm not planning on renewing until this very basic functionality is implemented. It's surprising to me that it's not done, or prioritized, as it seems like a core feature to have in a task management app.

R
roam premium
Replied on Jul 02, 2014 - 10:16

yeah, for a pay service this is pretty poor. seems like a great opportunity for a competitor to win my business.

what's the point of these forums if we're just talking among ourselves with no staff feedback or indication that our needs are being heard?

OS
Oliver Steinmeier premium
Replied on Jul 02, 2014 - 10:43

Perhaps the Todoist team hasn't been able to work on this feature because the lack of project-based filtering doesn't let them find the right tasks and thus work effectively ;)

Seriously, I am surprised there has been so little response from the development team. I guess I paid too early for my premium edition.

David Trey staff
Replied on Jul 02, 2014 - 10:44

Hello Roam,

We are reading every single reply in every thread and will of course consider adding such feature in future updates :-) Unfortunately, we can't specify when exactly it will be released and in what form - search by project, filter searches by project, or both.


Best regards,
David

David Trey staff
Replied on Jul 02, 2014 - 10:46

Oliver,

We're sorry to hear that :-( We only don't respond frequently because we don't have any news regarding this implementation. As soon as we have some or it will be almost ready for release, we will announce it.


Best regards,
David

OS
Oliver Steinmeier premium
Replied on Jul 02, 2014 - 11:00

David,

fine, but there had been no reply from anyone tagged "Staff" in this thread since Jan 30.

Todoist is an awesome application and I paid for the Premium edition because I like it and wanted to make sure the developers get rewarded for their efforts (the additional features were just a minor reason).

However, it has become clear that this seemingly small missing feature has a huge negative impact on my daily productivity. It's hard to put the loss of productivity in $$ terms, but I am getting to the point where it might actually be worth it for me to spend the time to research alternatives even if they end up costing me money in terms of licensing and migration time. A shame, really, because Todoist is (otherwise) really working well for me.

Perhaps you could share how you guys work around this limitation?

David Trey staff
Replied on Jul 02, 2014 - 11:06

Oliver,

It depends on how you use projects. If you use them as categories containing very repetitive task sets so that 50+ projects may contain task sets with the same names, then there's indeed no workaround for that until we implement this feature which hopefully won't take too long at this point.

If, however, projects are used with very different tasks within them, then search results pages aren't too long and in that case it's easy to see if, let's say, one of the 3 tasks that come up is in the project you're looking for.

Of course, to clarify, I'm not suggesting a complete change of your workflow to accommodate for the lack of this feature and we will implement it :-)


Best regards,
David

OS
Oliver Steinmeier premium
Replied on Jul 02, 2014 - 11:17

I have about 10 projects to categorize tasks I need to do at work.

I have about 10 projects to categorize tasks that are personal.

When I am at work, I generally don't want to see my personal tasks and be distracted by them. When I am at home, I generally don't want to see my work tasks. But in both scenarios I do want to be able to see tasks from all projects that are due or overdue, i.e., I don't want to constantly have to switch between the 10 work projects.

Another aspect is basic security. Todoist is always open on one of my screens at work. People come into my office all the time to discuss something with me. We often look at something together on my screen (I am a software engineer). I don't mind them seeing my work tasks if they happen to glance at Todoist. But I definitely don't want them to see my personal tasks.

I imagine these are pretty common requirements.

TP
Trish Putnam premium
Replied on Jul 02, 2014 - 11:29

Oliver's scenario more or less sums up mine, as well. I do use labels, but it's tedious to have to label each and every task in order to get the filtered list I want when there's already a property naturally in place that should be able to help.

The only way labels would work in the long term for me still requires a code change - add a label property to Projects and make it (optionally) inheritable for all sub-projects and tasks under that project. Then I could apply a label of "work" and a label of "project name" to a project and all the sub-projects and tasks would share those labels automatically. Then I could do as the original poster suggests and build the filter relatively painlessly.

PL
Pablo López premium
Replied on Jul 11, 2014 - 03:09

+1 to filtering by project:
#Project & @tag

Vehbi Sinan Tunalioglu premium
Replied on Jul 11, 2014 - 03:16

@David: Can you please give an estimate about when?

I am seriously considering moving back to RTM or Wunderlist as they deliver at least such basic functionality.

David Trey staff
Replied on Jul 11, 2014 - 06:36

Vehbi,

Unfortunately, we can never give you any estimate for any release :-( We work on a feature until it reliably works and is ready for release and release it without planning the release first and aiming at this date.

This is very high on our list of added features, but again, if we encounter an issue that requires more work to fix then we anticipate, then any estimate will no longer be accurate.


Best regards,
David

OF
Ola Forsstrom-Olsson
Replied on Jul 11, 2014 - 07:02

Agree with Vehbi. It's a bit like driving a car with 3 wheels until it's in place. I didn't renew my subscription because of the lack of this feature, and have moved on for now.

TulsaMJ premium
Replied on Jul 11, 2014 - 09:26

+1 This would be SO helpful! I can't believe it's not part of Todoist already. This would be one step toward elevating Todoist from a "personal use" oriented tool to a full-featured tool that is useful for serious business projects.

DE
Dylan Eiler premium
Replied on Jul 11, 2014 - 10:04

David, thank you for the reply and update. I certainly understand about estimated release dates and the problems that they can cause. And I imagine just about everyone understands what you are saying.

I think what we are all wondering is why something of such high priority has not been implemented yet? Without this feature, Todoist is really unusable for a person that wants to use it for both work and personal tasks.

I actually did renew my Premium subscription in hopes that this would be implemented soon because I can't transfer all of my tasks from Remember the Milk until it is implemented. I hope this moves up to the top of the dev's team priority list very soon.

Although, I guess it is possible that this work task is getting mixed in with the dev team's personal tasks in Todoist. That is they don't see the "filter by project" task because there are so many "feed the cat" and "take out the trash" tasks obscuring it. :-)

TJ
Tom Jackson premium
Replied on Jul 14, 2014 - 17:00

As per the other thread on this https://todoist.com/Support/show/20072/

We really need this.

This should be the next thing on the roadmap.

Happy for it to be released to the web interface before mobile web / apps.

Denes Kellner premium
Replied on Jul 28, 2014 - 09:19

Yep, we need "Today & #Project" badly. Also please consider adding an option to "Focus" on a project so that "Today" would only bring up those belonging to it.

SK
Stefan Kohler premium
Replied on Jul 28, 2014 - 10:14

Wanted to add my vote for "Today/3 days & #Project". Currently thinking about skipping projects totally and using tags instead. Any thoughts on this?

DE
Dylan Eiler premium
Replied on Jul 28, 2014 - 11:21

That's the way I use Todoist until they add a filter by project function. But it would be nice to be able to use both projects and labels.

B
bjpipher premium
Replied on Jul 29, 2014 - 09:06

+1 for this feature.

Tom Broad premium
Replied on Jul 30, 2014 - 09:50

+1 for this feature.