+ Add Question

Share project with sub projects

J

Is it possible to have the option to share a project with subproject?

All responses

Brendon Wadey staff
Replied on Jan 22, 2014 - 16:54

Hi,

Yes, a project having a sub-project should make no difference in if you can share it or not. Though, the sub-project will not be shared from my understanding.

Regards,
Brendon.

Doug Richards premium
Replied on Jan 27, 2014 - 01:16

This is problematic. I think the default behavior should be that if a project is shared, its sub-projects are also shared. This is how folders work in Google Drive, Dropbox, all modern filesystems, etc.

Having to share individual sub-projects is so cumbersome that it means we won't use them... which takes away some of the appeal of having that hierarchical structure.

Thanks for listening,
Doug

Doug Richards premium
Replied on Jan 27, 2014 - 01:24

Following up, having played with this now a bit:

If I do share the sub-project (separately), when the recipient sees the sub-project in their account, it appears at the top level in their hierarchy.

Worse, they have the ability to indent and move it anywhere... even making what was the main project a sub-project! This completely undermines my requirement for complete control!

Doug Richards premium
Replied on Jan 27, 2014 - 01:25

Issue added to Votebox:
http://todoist.com/Vote/showProposal/1665/

David Trey staff
Replied on Jan 27, 2014 - 07:24

Hello Doug,

Thank you for adding this request to the Votebox. We chose not to include grouped projects being shared because this can lead to serious security and privacy issues/concerns if someone wants to share only data in one project and the other person will suddenly see all sub-projects - this mistake could not be corrected by the user as all this data could already be accessed by the other person and to prevent it, you would have to edit the structure just to share the project, then edit it back.

Nonetheless, we may consider adding it as an option in the future.


Best regards,
David

DN
Doug Nelson premium
Replied on Jan 28, 2014 - 02:46

Hi David,

Thanks for the quick reply. I see the concern about inadvertently sharing more than intended.

Unfortunately, the downside to not having the feature is pretty severe. If my hierarchy looks like:

Project 1
- Step 1
- Step 2

Project 2
- Step 1
- Step 2

... and I share all six (!) lists, it's possible that on the other end, after some rearranging, the left-column looks like this:

Project 1
Project 2
Step 1
Step 1
Step 2
Step 2

Perhaps that's a worst case scenario. But I'd suggest that a) people mostly understand how hierarchy works with sharing, and b) lots of comparable workflows exist in the consumer space.

Your thought about a warning may be a good answer. Dropbox doesn't give you one, but if you create a new item in a shared folder within Google Drive, it does ask "Create a new item and share it with the same people?" Perhaps Todoist could say, when sharing a project that has subs, "Share this project and all sub-projects?"

Doug

David Trey staff
Replied on Jan 28, 2014 - 07:07

Doug,

We'll keep that in mind for future updates. A lot of features and improvements are always being added to Todoist so we'll consider this one as well :)


Best regards,
David

J
JACA
Replied on Jan 28, 2014 - 09:28

I am also using a software called WRIKE (wrike.com) that works like dropbox or drive when sharing, and sometimes I do not want this behavior. I believe the best solution will be to let the user choose how much want to share. Wrike is even having a new version that lets users define folder permissions. http://www.wrike.com/blog/12/30/2013/Folder-Permissions-Greater-Control-Over-Data-Editing-Rights

D
ddjerin premium
Replied on Jan 28, 2014 - 17:09

I agree with this thread. I would like the option of sharing sub-projects or choose which sub-projects will be shared. If I can choose, then I believe it eliminates the privacy concern. I just started trying to use this feature today and granted I can manually move the sub-projects., but it is still a pain. Thanks for the feature though as I do look forward to using it! I think I might be able to convert a few more people over if this feature improves.

Francis
Replied on Feb 11, 2014 - 09:23

Totally agree with you.
If i want to share my todo's list in a specifit order of priority... it's a must have feature to share projects and subprojects exactly as I created them. Otherwise my partners won't know which task goes first...

LR
Leonardo Reyes
Replied on Feb 18, 2014 - 08:26

We are just test driving TDoist with my whole team, and we were about to all go premium... but my manager found the issue of the hierarchy and he is not happy at all with the shared hierarchy issue.

In my case I would like to keep using todoist, so would the hierarchy sharing be activated some time soon? that would be great.

Thanks!

David Trey staff
Replied on Feb 18, 2014 - 13:18

Hello Leonardo,

Unfortunately, we can't give you an ETA on when such option becomes available :-(


Best regards,
David

Francois
Replied on Feb 18, 2014 - 16:40

+1 (keep order & apply sharing to all things included) (+1)

MM
Mark MacCabe
Replied on Mar 09, 2014 - 19:43

I also need this. I have organized several subprojects under one specific heading. I need a group of people to have access to all of it exactly as I have organized it. Not all in the group are all that tech savvy, so sending them 6 or 8 lists would only confuse them (especially if the hierarchy is lost).

Motivation: If this can get implemented, I know I can get a LOT of people in my organization to use this application. :) Hurry :)

-mark

LR
Leonardo Reyes
Replied on Mar 10, 2014 - 04:26

Hi,
My Whole Team is ready to start using Todoist, It would be great to have this functionality available when that happens. Any update?

Please everyone use the votebox

http://todoist.com/Vote/showProposal/1665/

Thanks!

Leonardo

EV
Erika Velez premium
Replied on Mar 21, 2014 - 08:29

Recommendation: Consider having the option of sharing one, two,....or all. Perhaps check boxes of which items you would like to share with someone.

Mindy Noxon Iannotti premium
Replied on Apr 10, 2014 - 13:36

I'm in complete agreement with this thread. I'm fairly new to TD but my husband and I are sharing a project with several sub-projects. Whoever creates can set the hierarchy but the other person doesn't see it. It's crazy-making. And dis-orderly. And very un-TD-like. Please consider the change.

Angelo Vanmarcke
Replied on Apr 14, 2014 - 03:29

My team and I agree on this too!

I've been testing the app to integrate it in our workflow for over a month now, and now I've shared my 30+ projects with subprojects, it's quite a hassle to see my very nice structure of projects all ripped out of eachother...

So please put the sharing of subprojects in, along with the keeping of the project-structure, because you can understand this takes quite some time to rearrange.

Love the app though!