+ Add Question

Clarification on number of tasks


I can find the info on the total number of active tasks and active projects. 12,000 active tasks and 80 active projects.

Wondering is there a limit on the total allowed "completed" tasks per project or sub-project.

For instance I created a project called "Home" which holds a bunch of recurring entries. But maybe only 20 -25 active tasks - however after a few months I could easily have over 150 completed tasks within this project.

So should I create a sub-project for each quarter - i.e. 1st qtr 2014 - that could be archived - which would not be subject to limitations?

Trying to really expand my usage but need to fully understand any limitations. Thank you!

All responses

David Trey staff
Replied on Nov 13, 2013 - 15:53

Hello Denise,

The limitation of 80 projects and 150 tasks within each project (for the total of 12,000 tasks) only affects active tasks you see on your list, it does not count completed tasks or archived projects - these are stored only on our servers, not locally and there is no limitation to the number of completed tasks.

Best regards,

Replied on Feb 04, 2014 - 08:59

"The limitation of 80 projects and 150 tasks within each project (for the total of 12,000 tasks)"

This seems to be the standard answer regarding the limit on project numbers. However, 12,000 does not mean too much for the reasons below.

1. Many people tends to breakdown their big project in to many smaller ones, which is the spirit of GTD. When the subproject is small enough, we only put a handful tasks (less than one page) under it. The method is clear, easy to manage and easy to execute and evaluate.

So, we may not need 150 tasks, (some people may need it). But we do need more than 80 project. And we can quickly hit the wall of 80 project without getting anywhere closer to 12,000 tasks.