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Advanced recurring dates

U

I need to setup a recurring task starting June 18th and repeats every three months. The next date it needs to recur would be September 18th. The program set it to recur in 90 days which falls on September 16th.

Is there a way to setup the task so it falls on the 18th every 3 months?

All responses

Brendon Wadey staff
Replied on Jun 08, 2013 - 03:17

Hi Jim,

Unfortunately, this isn't exactly possible right now. It always treats a month as a 30 day period. We will certainly consider fixing this problem in future updates, but for now to make sure your tasks are scheduled correctly, we advise to create different tasks:

- the first one due "every 18 June",
- the second one due "every 18 September"

and so forth.

You can use the same name for all tasks.

Thanks,
Brendon.

U
Unknown
Replied on Jun 08, 2013 - 11:53

Hi Brendon,

I have 12 recurring tasks that recur indefinitely. Creating different tasks would not be practical. For now I will create it with a simple due date and edit when it comes due.

As a freelance web developer there are many tasks that require my attention on a monthly basis that recur indefinitely. The ability to set to an exact date would be a big plus for me.

I've evaluated all the other programs out there in this class, and Todoist has all the features I'm looking for including the biggest, which is ease of use. Adding this last feature would secure it in my freelance toolbox.

Thanks,
Jim

David Trey staff
Replied on Jun 08, 2013 - 11:57

Hello Jim,

Please note that if the task recurs every month, then you can indeed just set it to repeat on a specific day, for example "every 15" and it will not change regardless of the amount of days the month has.

Regarding creating 4 tasks - if you would do this, you would only see 4 tasks within the project, but on your daily or weekly task views, you would only see the one upcoming event, let's say the task due "every 18 Jun", you check it off and then as the time comes, you'd see the task due "every 18 September".


Best regards,
David

U
Unknown
Replied on Jun 08, 2013 - 12:02

Hi David,

Thanks for the tip on monthly tasks. I still have tasks that recur every three and six months. These tasks recur indefinitely so I would need to create 4 for each year in the future. So for those I will still need the ability to set the task to an exact date. Correct?

I would pay more for the premium service just to have that ability.

Jim

U
Unknown
Replied on Jun 08, 2013 - 12:06

I now see where you are going with this. The 4 tasks would continue to recur year after year. Had to wrap my head around that one.

Thanks,
Jim

David Trey staff
Replied on Jun 08, 2013 - 12:11

Jim,

You don't have to create 4 tasks for each yer, but 4 tasks for each "task".

For example, let's say you have one task "Send status report" that should be completed on 1 Jan, 1 Apr, 1 Jul and 1 Oct, that is - every 3 months. You can break this one task down to 4:

"Send status report" due "every 1 Jan"
"Send status report" due "every 1 Apr"
"Send status report" due "every 1 Jul"
"Send status report" due "every 1 Oct"

Each of these 4 tasks would recur indefinitely. You would see these 4 tasks within the project, however, if it's 26 Jun and you look at your "7 days" list, you would just see the task due on 1 Jul. If you check it off, this one task would go to 1 Jul 2014, however if you'll check your 7 days list by the end of September, you would see the one due "every 1 Oct". You check this one off, it goes to 1 Oct 2014 and so on.

Therefore, looking at the date-based schedule, it would look as if it's one task due every 3 months recurring indefinitely (even through these are 4 tasks, each recurring annually).


Best regards,
David

David Trey staff
Replied on Jun 08, 2013 - 12:13

Jim,

Yes, sorry I didn't see your latest reply, but yes - these would be 4 annually recurring tasks, but they would make the impression of being 1 quarterly recurring task.


Best regards,
David

U
Unknown
Replied on Jun 08, 2013 - 12:16

Roger that. I'm setting up a test run right now.

Thanks for the info, great help. This is a good workaround. I will still have to create 48 of them, as I have 12 clients that I bill on a 3 and 6 month basis.

No big deal.

Jim

U
Unknown
Replied on Jun 08, 2013 - 12:19

No worries. Your last explanation went into greater detail and I will save it for later review.

Thanks for all your help.

One more future request - Reminders that go back by day, so I could set the reminder to 15 days or two weeks.

No need to reply back.

Jim

David Trey staff
Replied on Jun 08, 2013 - 12:33

Jim,

To quickly create these tasks, you can create 4, export them as a template and then re-import for each client as shown in this video: https://www.youtube.com/watch?v=_Rl_CLGY_3o

Reminders can be set to any day or time you want. There are 2 types of reminders:
- Relative - they require that the task has a due time which they can relate to. Right-click on such task, go to "Reminders" and set the relative reminder to 1 day before or 1 week before etc.
- Absolute - those don't require a due time or even a due date for the task. Right-click on a task, got to "Reminders", choose "Absolute time" and you can set the reminder using any due date Todoist supports incl. recurring dates.

Note - absolute reminders can be added even while you're adding the task if you use this syntax (for example):

Send status report <remind ev 15 Jan at 2pm>

In the "Reminders" box, you can of course set multiple reminders of different types to any task so according to the previous 4-task example, each of these tasks could have multiple reminders such as:
- ev 20 Jun at 2pm
- ev 30 Jun at 10:20
etc.


Best regards,
David

U
Unknown
Replied on Jun 08, 2013 - 12:36

David,

That works for me. Thanks for that post. That will definitely speed up the process.

Jim

TH
Tom Hayden premium
Replied on Aug 30, 2013 - 09:58

I am trying to have a recurring event that recurs every 4th Tuesday in any given month but it seems I cannot do this. This would be in-line with Outlook behaviour which is what I am trying to track against. (Every 4th Thursday in every month I have a meeting I need to prepare from over Tuesday / Wednesday...) Am I right this doesn't work at present, and if not, please can this be implemented?

Many thanks,
-Tom

David Trey staff
Replied on Aug 30, 2013 - 11:07

Hello Tom,

Such date is fully supported and should work. The correct formula for it is: "every 4th Tuesday" or "ev 4th Tue".


Best regards,
David

GM
Glen Morales premium
Replied on Apr 03, 2014 - 02:29

Hi,

Has this issue where "It always treats a month as a 30 day period" been fixed yet?

It seems strange that "every 2 months starting 28 April" would not just be 28 June, 28 August etc and that it would instead go 28 April + 60 = 27 June then + 60 = 26 August.

I get there is a workaround where I create six tasks, but it seems like such a simple fix to make :) Cheers, Glen

Brendon Wadey staff
Replied on Apr 03, 2014 - 02:36

Hi Glen,

The issue with how "every month" is treating has not been changed. The truth is it is not on the top of our to-do list, but we do hope to improve it in at some point.

Regards,
Brendon.

NJ
Nick Johnson premium
Replied on Apr 16, 2014 - 03:33

Is there a way to set a due date for a task relative to the due date of another task?

Such as making a template where task 2 is also due 2 weeks after task 1? I would like task 2 to be conditional on task 1 so if i ever change the date of task 1 then task 2 will automatically update. Is this possible?

thank you!
Nick

Clyde Romo staff
Replied on Apr 16, 2014 - 09:24

Hi Nick,

That is not currently possible right now. Feel free to add it in the votebox https://todoist.com/Vote/ as a feature suggestion.

Regards,

Clyde

PW
Pedro Werneck
Replied on Apr 26, 2014 - 16:07

You only have yearly plans, yet you have simple bugs open for more than six months? I really like todoist and I was really enjoying the trial, despite a few bugs that directly affected me, but after this one, I'm really giving up on you. There's no way I'll commit for a year counting on you to fix bugs that affect me, and six months from now realize I did a mistake.