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Emailing to todoist

BD

Hello, how do send an email to a todoist project?

All responses

Brendon Wadey staff
Replied on May 08, 2013 - 00:58 UTC

Hi Brad,

If you click on the "gear" icon beside a Project name, and choose "Email tasks to this project" it will give you the email address to which you can email new tasks to.

Make sure the email you are going to use is in the list of accepted addresses at the bottom of the same pop-up.

https://todoist.com/Help/viewEmailTasks?from_premium=1

Thanks,
Brendon.

SZ
SX Zhang
Replied on May 12, 2013 - 01:21 UTC

Sorry, I cannot found the "Email tasks to this project" button under "gear", what happen?

Brendon Wadey staff
Replied on May 12, 2013 - 01:27 UTC

Hello,

When you click on a project, and have your list of tasks, at the top right corner beside the project name is the gear icon. This will give you the "Email tasks to this project" See image.

http://i.imgur.com/kxFrCCj.jpg

Please let me know if this is not possible for you. If you aren't able to do this, which one of our plugins/apps are you using, or are you accessing the website?

Thanks,
Brendon.

SZ
SX Zhang
Replied on May 12, 2013 - 14:19 UTC

Sorry, I just can see the first 3 item, "sort by date","sort by priority" and "sort by name" after click the gear.

I use the application fro Mac.Version 2.5 (115)

SZ
SX Zhang
Replied on May 12, 2013 - 14:21 UTC

BTW, from the Website, i can see the same as http://i.imgur.com/kxFrCCj.jpg.

David Trey staff
Replied on May 12, 2013 - 17:42 UTC

Hello,

Please click on the "Show projects" link at the top and then right-click on the name of a project. You will find the "Email tasks to this project" link in this menu. If you don't see it, try to log out and back into the app.


Best regards,
David

BD
Brad Dolph premium
Replied on Jan 22, 2014 - 05:27 UTC

Thanks David and Brendon. Next question: What if I want to add a reminder to the email I'm sending. So I'll Bcc to the project when I send the email and I want to set a follow up reminder for say 3 days. How would I do that?

Love the new upgrade by the way.

Thanks
Brad

Brendon Wadey staff
Replied on Jan 22, 2014 - 05:38 UTC

Brad,

You can add <remind today at 2pm> for example within the subject line of the email.

Regards,
Brendon.

BD
Brad Dolph premium
Replied on Jan 22, 2014 - 05:41 UTC

Thanks Brendon,

Two questions following your response.

1. I wouldn't want clients to see the subject line saying remind XX so can I put that in the Bcc field?

2. Can I set a reminder to recur for eg every 3 hours. I couldn't see the syntax for that and I tried every 3 hours and it prompted for a date requirement.

Thanks

Brendon Wadey staff
Replied on Jan 22, 2014 - 05:47 UTC

Brad,

When you add <remind today at 2pm> it will not show up within the task name, it will get removed but add that reminder to the task.

And there are no reminders that are like that, you can set a reminder for a one time event. Though, you can add many to one task.

Regards,
Brendon.

BD
Brad Dolph premium
Replied on Jan 22, 2014 - 06:08 UTC

Hi Brendon, I may not have been clear on my first question.

Let's pretend I'm send you some sales information and I want to follow it up tomorrow and set a reminder. If I put <tom at 3pm> next to the subject in the email, won't the customer see that?

or would I put <tom at 3pm> in the Bcc field after the todoist project email address.

I'm sending an email from outlook to be clear.

Thanks

Brad

Brendon Wadey staff
Replied on Jan 22, 2014 - 06:12 UTC

Brad,

Sending this email to the Project address, would create a task, are you saying you are emailing another person's Todoist Project email address?

If you are trying to email someone, but also bcc the Todoist project, I do not believe this would work at all. If it does, I don't believe they would see it (if entered in the bcc area).

Regards,
Brendon.

BD
Brad Dolph premium
Replied on Jan 22, 2014 - 06:16 UTC

Yes, its often more efficient to create a task as your emailing something to a customer. I've tested the Bcc field and it indeed works (nice). I'll do some more testing on the reminder within the bcc field.


BD
Brad Dolph premium
Replied on Feb 04, 2014 - 02:05 UTC

You mentioned a fix was on the way for the situation when emails are added as a task but then unable to be called up once the email is moved to another subfolder, preventing it from being openend from TODOIST. Any update?

Brendon Wadey staff
Replied on Feb 04, 2014 - 03:29 UTC

Brad,

We are still working on it, had more troubles then we thought. It shouldn't be much longer now.

Regards,
Brendon.

J
joaquin
Replied on Apr 09, 2014 - 11:01 UTC

Hi Brendon,

Is it possible to send a task to the main inbox (instead to a project)?

Regards. J.

Clyde Romo staff
Replied on Apr 09, 2014 - 11:05 UTC

Hi Joaquin,

Yes, there's a way to do that. Just refer to this link for more details https://todoist.com/Help/viewEmailTasks?from_premium=1

Regards,

Clyde

J
joaquin
Replied on Apr 09, 2014 - 11:15 UTC

Hi Clyde,

Thanks for your help.

I've checked the link and it explains how to send an email to a project, but not to the main inbox that appear at the top of the left menu

Could you help me please?

Cheers. J

Clyde Romo staff
Replied on Apr 09, 2014 - 11:23 UTC

Hi Joaquin,

Sure. :-) Just follow the steps below or refer to the link that I have included for you.

1. Go to the inbox
2. Click the icon on the upper right corner (the one that looks like a wrench crossed with a pencil)
3. Select "Email tasks to this project"

That's it. Please let me know if you have further questions.

Reference: https://www.dropbox.com/s/yf9dl3s7c1u3dwn/Screenshot%202014-04-09%2019.17.29.png

Regards,

Clyde

J
joaquin
Replied on Apr 09, 2014 - 11:37 UTC

Great Clyde!!

I was looking for the adress on the left menu (like in projects clicking in the "..." link.

Now I got it.

Many thanks

JS
J├╝rgen Schwarz premium
Replied on May 05, 2014 - 11:19 UTC

Hi there,

was browsing through some Q&A and have the same issue as Brad mentioned on Jan 22nd.

Simple Idea behind is not to let customers know in subject or body your todoist.

F.e. if I am sending quotes to customers I would like to have some "hidden" functionality - and if this works on BCC would be very cool.

If this already testet and stable (more or less) - appreciate if you could provide the right syntax that Emails to the project adress will work.

Many thanks

Juergen

UB
Umesh Banga premium
Replied on Jun 22, 2014 - 10:11 UTC

It is not working for me. I am trying to send email to the project but does not work. No email comes through. I have used the instructions provided.

David Trey staff
Replied on Jun 22, 2014 - 12:38 UTC

Hello Umesh,

To clarify, did you add the email address from which you're sending these mails to the list of accepted addresses at the bottom of the "Email tasks to this project" window?

Please send one such mail to david@doist.io and we'll look into this.


Best regards,
David

UB
Umesh Banga premium
Replied on Jun 23, 2014 - 02:53 UTC

Thanks David. Yeah I was able to figure that out.

Can you please tell me how I can send email to Inbox rather than any project.

Also how can I see all my projects covering all my tasks in all of them under one screen.

Clyde Romo staff
Replied on Jun 23, 2014 - 05:24 UTC

Hi Umesh,

You can do it the same way. Just follow these steps:

1.) Click on the tasks options
2.) Select "Email tasks to this project"
3.) Use the provided email address so you can forward tasks to your Inbox.

As viewing all projects in one screen, you can search for "view all" and that should give you the screen that you're looking for.

Regards,

Clyde

UB
Umesh Banga premium
Replied on Jun 23, 2014 - 05:26 UTC

Thanks. How can I add subtasks using the web version.

Clyde Romo staff
Replied on Jun 23, 2014 - 05:35 UTC

Hi Umesh,

You can do this two ways.

1.) On screen buttons
- edit a task
- hover the three dot icon on the right of the task
- use the last 2 icons to change the sub-task level

2.) Keyboard shortcuts
- edit a task
- use CTRL+LEFT/RIGHT KEY if you're using a PC or CMD+LEFT/RIGHT KEY if you're using a Mac

Regards,

Clyde

UB
Umesh Banga premium
Replied on Jun 29, 2014 - 09:50 UTC

Hi Clyde,

When I email tasks to do list how can assign priority, due date and reminder via email?

Brendon Wadey staff
Replied on Jun 29, 2014 - 17:36 UTC

Umesh,

https://todoist.com/blog/2013/01/zero-inbox-policy-with-todoist/ is a good blog post to read as it also describes how to do that. You enter !p1 for priority, @labelname for labels and <date today at 2pm> for dates.

Regards,
Brendon.

Juerg Maier premium
Replied on Sep 22, 2014 - 06:38 UTC

Hi team, in the iphone and ipad app the button to get the email for the projrct ist missing. Isthere anotherway to get it. Copying through the chrome browser will not wor, as the copied adress gets messed up, and it is very difficult to do on the iphone.
Thnaks,
Jurg

Clyde Romo staff
Replied on Sep 22, 2014 - 07:40 UTC

Hi Juerg,

Unfortunately, there's no way to get that email address yet in the iOS app yet. What I normally do personally is just copy the email address in the desktop and paste it in a task. I can then sync it with my iPhone and copy it directly from there.

Let me know if you can't still make it work.


Regards,
Clyde

Juerg Maier premium
Replied on Sep 23, 2014 - 07:36 UTC

Hi Clyde,
thanks, this is a good idea. I do it different now, I set up a contact for each Mater-project I am using in outlook, so I get the email-address from there.

Regards,
Jurg