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Sync calendars, etc, across multiple platforms

GD

Hello,

I'm not sure whether todoist is capable of doing what I want it to do.

I want to sync:
my calendar on my Mac (ical)
with
my iphone (ical)
with
my work calender (Outlook for PC's)
with
my google calendar.

I want all of my calendars to be identical (sync in both directions), without duplicates.

I want to do this for all of my projects/tasks/calendars/notes/contacts/etc.

1. Is todoist capable of doing this?

2. If so, do I need to get the premium subscription?

3. Would I have to get 3 different subscriptions (1 for each platform), or would I be able to do this on just 1 subscription (since I am just 1 user).

4. I'm going to replace my phone this year. If I switch to a windows or google phone, would it still sync properly?

5. How do I set it up?

Thank you!
:o)

All responses

David Trey staff
Replied on Mar 15, 2013 - 12:43 UTC

Hello Gillian,

Todoist Premium allows you to export an iCal feed to any calendar software you want (and which supports the iCal standard) and you can use multiple calendars and you won't have to pay additionally for it. Please watch this video showing how this feature works: http://www.youtube.com/watch?v=gzGubOy8GuE

Please note that the sync is one-way only so you would be able to see your Todoist tasks in your calendar software, but if you add appointments to your calendar, they will not appear in Todoist.


Best regards,
David

JB
Jennifer Brownell
Replied on Sep 09, 2013 - 16:51 UTC

Hi - Any plans to make this synch 2 way so that we can add apps in our calendar that will also appear in todoist?

David Trey staff
Replied on Sep 09, 2013 - 17:59 UTC

Hello Jennifer,

Right now, it would be very difficult (if even possible) to have a 2-way sync using iCal, but we're considering implementing workarounds for this, but also add a calendar module within Todoist itself.


Best regards,
David

JB
Jennifer Brownell
Replied on Sep 10, 2013 - 00:20 UTC

Thanks for being in touch so quickly. I will check back for the calendar module.

WM
Wolfgang Mayer
Replied on Oct 01, 2013 - 09:03 UTC

Hello!

@David: I am looking for a good task management programme and ToDoist made it on my short list. GQueues is a quite good solution as well and provides a two way sync with google calendar. The google calendar offers a two way sync into iCal and thus I have the solution needed. Only disadvantage is, that icloud does not sync as described before.
Conclusion: A two way sync is possible!

Gqueues tasks can have duration as well thus you can plan your time table even better. For me this is close to a must have feature!!

Second advice: Have a look at Taskline, a plug-in for Outlook (PC only). Taskline offers a kind of optimization of your schedule, ie you don´t have to schedule each single task by yourself, it´s all done by Taskline itself taking into consideration your fixed events in Outlook calendar, your priorities and deadlines of each single task. Whenever you add eg another fixed point it Outlook, you just reoptimize your whole schedule. Very nice feature, but unfortunately not for the Mac nor for the web.

Kind regards,
Wolfgang

David Trey staff
Replied on Oct 01, 2013 - 12:09 UTC

Hello Wolfgang,

Thank you for your feedback. Regarding smart schedule - this is something we're considering for Todoist already. As for two-way sync, technically this is indeed possible, but are they actually using an iCal feed or rather direct integration via Google Apps?

We're looking into alternative solutions to make something like this possible eventually, but for now the way our standard iCal feed works makes it not possible to integrate a direct two-way sync with it.


Best regards,
David

WM
Wolfgang Mayer
Replied on Oct 01, 2013 - 17:07 UTC

Hi David,

I consider smart scheduling a really big thing especially as hardly any other competitor offers this feature despite dedicated project management programs. Do you think this will come in the foreseeable future?

GQueues does not sync directly into iCal but into a standard google calendar and this calendar can be synced into iCal, iPhone, and iPad but not into iCloud. There is also a possibility to get access via Google Apps though I don´t use this path and thus have no further knowledge about.

Both features would be a fairly big step forward for ToDoist and would enhance usability tremendously.

Kind regards,
Wolfgang

David Trey staff
Replied on Oct 01, 2013 - 19:38 UTC

Wolfgang,

Regarding smart scheduling - we can't give you any exact ETA on that, but there are some great new changes coming to Todoist so hopefully it'll all be done during this year.


Best regards,
David

Deepu Mohan Puthrote premium
Replied on Mar 10, 2014 - 05:39 UTC

I it would be great if, atleast, we could import an iCal to ToDoist under a project, making each event in the iCal as tasks. Will work for someone like me. A use case is importing Coursera iCal for upcoming deadlines.