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Why am I limited to 80 projects?

U

Your support says I can have unlimited projects, but your system is limiting me to 80.

Why is this?

All responses

David Trey staff
Replied on Oct 12, 2012 - 18:38

Hello Michael,

with the launch of the HTML5 version allowing offline storage and the upcoming mobile apps, in order to be able to provide the best performance and reliable service, we've had to set certain limitations.

The current limits are: 80 projects and 150 tasks within a project. This allows you to have a total of 12,000 tasks. Please note that this limit only counts active items. If you archive a project, it will not count towards the limit.

We're sorry for the inconvenience.


Best regards,
David

F
frank
Replied on Oct 14, 2012 - 12:04

This is just horrid, I us it to store my projet idas and now I have mor than 80 and I have to abandon using todoist after more than 6yrs of using it. This is very frustrating and should really not be done.

David Trey staff
Replied on Oct 14, 2012 - 12:31

Hello Frank,

we're very sorry for the inconvenience, we may consider raising the limit in the future and you're welcome to vote for this request in our Votebox: http://todoist.com/Vote/showProposal/451/

For now, please note that this limit only counts active projects. You can archive projects anytime and can store an unlimited amount of archived projects, but only 80 of them can be active at a time.


Best regards,
David

DW
Darren Woods
Replied on Nov 04, 2012 - 17:26

Hi David,

I would add my voice to Frank's concerns. I am a long term user and 80 is a small number to limit the number of projects to. We are in a world of unlimited cloud storage and Todoist is heading backwards with this decision.

After having spent the day hacking out my project list into excel temporarily until I can find another way of storing them, I have whittled my project list by half which I count to be just less than 80 but I am still getting the error message that I can't add another project. Can I get a check of how many projects I have please? If I am going to be limited to 80 it would be nice to see the count displayed somewhere.

Best regards,
Dar.

David Trey staff
Replied on Nov 04, 2012 - 17:33

Hello Darren,

We're sorry for the inconvenience. With Todoist Premium, you can archive any project and can have an unlimited amount of archived projects which won't count towards the limit.

Also, to help us understand how you're using our service so that 80 projects aren't enough, we would greatly appreciate if you could briefly explain in what context you're using projects.


Best regards,
David

DW
Darren Woods
Replied on Nov 04, 2012 - 17:33

Hi David,

As an update, I note from the link provided above that the limit is for projects and not sub projects which means [1] there's definitely something wrong with the limitation as I don't have anything close to 80 projects as I was counting sub-projects as well and [2] if this is correct, I have unnecessarily removed nearly half my data from my account.

Regards,
Dar.

David Trey staff
Replied on Nov 04, 2012 - 17:38

Darren,

this limitation affect all active projects and sub-projects (that is - non-archived projects and sub-projects).

Please try to log out, clear your browser's cache and offline data storage, reload the browser and log back in to see if you still see the notification about the limit. If you do - try to use a different browser and let me know which 2 browsers you've used.


Best regards,
David

DW
Darren Woods
Replied on Nov 04, 2012 - 17:38

Hi David,

In answer to your question. I loosely apply gtd. My top level projects are (were) Inbox, Items, Projects, Future, Reference. Under the first two there were individual task entries and under the others I would have projects and subprojects broken down into 6 personal categories. Today I removed Reference which was my largest project and a few other parts in an effort to get back under 80 projects but I am unclear now as to whether what I have are all projects or a combo of projects and subprojects.

Regards,
Dar.

DW
Darren Woods
Replied on Nov 04, 2012 - 17:41

Hi David,

I attempted your suggestion but still get the error message. I count 77 projects and sub-projects. I used Chrome and Firefox.

Thanks for the instantaneous support by the way, Much appreciated.

Regards,
Dar.

David Trey staff
Replied on Nov 04, 2012 - 17:51

Darren,

Just to clarify - you mean 77 projects and then 77 sub-projects or is 77 the total number of all your projects? Also, have you cleared both the cache and the offline storage data (it's often not being deleted in Chrome if you try to clear all browsing data and has to be removed manually in Advanced Settings -> Content Settings -> All cookies and site data).

In order to lower the amount of projects, please note that you could sometimes use labels instead. Clicking on a label displays all tasks sharing this label which could replace breaking down some projects. You can also use sub-tasks. If a project contains 10 tasks and then 3-4 other sub-projects with few tasks, all of this data could be a task tree which can have up to 4 indent levels.


Best regards,
David

DW
Darren Woods
Replied on Nov 05, 2012 - 15:44

Hi David,

I've wiped all data from Chrome but I am still geting the error message. I am able to replicate the message in Firefox also. Where to from here?

Thanks,
Dar.

DW
Darren Woods
Replied on Nov 05, 2012 - 16:26

Hi David,

One follow up question: to ensure that the mistake is not mine, is it possible for you to confirm that my account has 77 projects currently? If you found that I had more than 80 then there may be no problem with the error message.

Thanks,
Dar.

David Trey staff
Replied on Nov 05, 2012 - 17:52

Darren,

for privacy reasons, we can't access your account unless you would give us a clear permission, in which case the Administrator could arrange that, but before that, I will contact the developers as there might be a different issue.

I will inform you once I hear from them.


Best regards,
David

DW
Darren Woods
Replied on Nov 07, 2012 - 14:50

Hi David,

Is there any update on this issue? I'm stuck without a resolution. Is there anything else I can try. I'd be happy to have my account reviewed to make sure it is not my mistake.

Thanks,
Dar.

David Trey staff
Replied on Nov 08, 2012 - 19:36

Darren,

I have forwarded this issue to the developers and I will inform you once I hear from them.

One more thing that you could try is to use the mobile site http://todoist.com/m and see if it allows you to add a project and let me know if it does.

We're very sorry for the inconvenience.


Best regards,
David

DW
Darren Woods
Replied on Nov 09, 2012 - 00:10

Hi David,

Thanks for the idea. I am not able to add a project on the mobile site either.

Regards,
Dar.

David Trey staff
Replied on Nov 12, 2012 - 16:22

Hello Darren,

Please tell me - do you have any project categories set up (those with an asterisk * in front of the project name)? Those also count towards the limit and if you have 3 of them, they will cause this issue.


Best regards,
David

DW
Darren Woods
Replied on Nov 13, 2012 - 15:11

Hi David,

Yes I have many project categories. I don't recall noting a limit and I have always used a lot of categories. Are you telling me that there has recently been a limit put on the number of categories and this limit is two?

Regards,
Darren.

David Trey staff
Replied on Nov 13, 2012 - 15:46

Darren,

There is no limit on categories. However, categories count as projects which means if you count all your projects, please include categories as well as the total number of projects (incl. categories) is 80.


Best regards,
David

DW
Darren Woods
Replied on Nov 13, 2012 - 16:02

Hi David,

My original count included them. Projects plus categories came to 77 as per my own count which I'd be happy to have verified by your tech support. Your mail on the 12th specified that having 3 categories was an issue. Ok, what next?

Thanks,
Dar.

David Trey staff
Replied on Nov 13, 2012 - 16:19

Darren,

I've mentioned 3 categories because according to our Administrator you have 80 projects, therefore I suspected that you may have 3 categories in addition to your projects.

At this point, the only option to make sure which count is correct, it would be great if you could move tasks from one project (preferably one with not many tasks) to another and delete the source project to see if you'll still see the error message.

Please note that you can edit the name of a category, remove the asterisk at the front and then move the tasks to this project for testing purposes.


Best regards,
David

DW
Darren Woods
Replied on Nov 13, 2012 - 16:27

Hi David,

The good news is your Admin is correct. The bad news is I can't count. I'm grateful for the check on my account and I hope at least some of this posting is of help to others.

In review however, I would still consider the limit of 80 to either be self defeating for the Todoist project or at the very least too small for people who build complex project trees.

Best regards,
Darren.

David Trey staff
Replied on Nov 13, 2012 - 16:39

Darren,

We're sorry for the inconvenience and thank you for your feedback, we always appreciate it and consider all suggestions when planning future changes, updates or features. In case you haven't done it yet, you're welcome to add your vote for this request in our Votebox: http://todoist.com/Vote/showProposal/451/


Best regards,
David

PG
Paul Grzymkowski premium
Replied on Dec 12, 2012 - 14:04

How about an opt-out button that individuals can use to override this? If there are only a few of us affected by this it seems that should not impact overall performance.

David Trey staff
Replied on Dec 12, 2012 - 16:11

Hello Paul,

We will consider such possibility. You're welcome to add your vote for this suggestion in our Votebox: http://todoist.com/Vote/showProposal/451/#comment_1314


Best regards,
David

PG
Paul Grzymkowski premium
Replied on Dec 12, 2012 - 18:11

David, thanks for the response. I did just that:

You can vote on the suggestion to have an option to opt-out from this limitation here: http://todoist.com/Vote/showProposal/657/

R
Roman
Replied on Jul 17, 2013 - 11:43

80 active projects is not enough. Since I have 120 product titles to maintain , it takes me to create separate project for each product. I consider Todoist is not just a shopping list to visit grocery, so I pray you to move up the priority of this problem. Just imagine that I have 20 content managers in my company, and would be happy to assign Todoist as a main task management tool for them, but this limit makes it impossible. I assure you, it is very important for your growth as a best productivity improvement tool.

Best regards,
Roman

scottdowling premium
Replied on Nov 19, 2013 - 04:37

I second the sentiment above. I finally found what I thought was the best ToDo app there. Categorizing ToDos by "project." It is the perfect solution ... or was that is until I found there is a cap on how much you can categorize.

This needs fixing ... otherwise people will have to band-aid an alternative (not a good solution) or abandon it all together (worst solution).

GTD
Replied on Dec 05, 2013 - 19:44

A friend of mine suggested me to register multiple account

1. premium for saving files and notes
2,3... Free accounts for projects and tasks

Did anyone tried this method? some tip please. This way, you can have more project >80, and todoist appeared to have more users. Both happy. I just don't know to how make it work smoothly, switching back and force is not fun.

The limitation triggers all kinds of "workaround" ideas. That is funny. Still I trust todoist eventually will give up on the "limits".
:)

I posted here to find answers from die-hard lover and heavy users of todoist.

M
Michael
Replied on Feb 05, 2014 - 15:47

I need at least 300 active projects. I had to abandon Todoist when I hit the 80 project ceiling. Consequently I didn't renew my Todoist Premium subscription. I recently received an email announcing Todoist Next, but without more projects it does me no good to have the new features. I use a separate project name for each of my clients, and it doesn't make sense to add them as tasks inside a Clients project.

JY
Joseph Yang premium
Replied on Jul 08, 2014 - 05:21

Is there an update on how many active projects I can have? I use a project
per Client Account, and I am about to run out.

Also, I tried voting for more projects from the link above, but the link
was no longer valid. Is there a new place to vote for it?

Thanks!

Joseph Yang
+1 917 701 9809

Clyde Romo staff
Replied on Jul 08, 2014 - 06:17

Hi Joseph,

As a premium user, you should have 200 projects at your disposal. Are you close to utilising all of it already?

As for the Votebox, we've recently closed and are now taking suggestion directly in our support site.

Regards,

Clyde

TP
Trish Putnam premium
Replied on Jul 08, 2014 - 06:22

Seriously, an 80 project limit including sub-projects? If I start seriously moving work stuff in as well as my continuing education projects that are already here, I would be at the limit in nothing flat.

I'm beginning to believe I've made a mistake thinking that Todoist was even close to "ready for prime time" as a serious business tool. And no, labels are not a viable solution, especially since they cannot be nested at this point.

Clyde Romo staff
Replied on Jul 08, 2014 - 06:37

Hi Trish,

We have improve this since this post was made (2012) and have made it possible to create 200 projects compared to the original 80 projects limit.

Regards,

Clyde

JY
Joseph Yang premium
Replied on Jul 08, 2014 - 07:06

Oh nice. I will probably get to about ~150 right now. I do Account Management, so I keep one project per customer, and then there are all the other projects I have for work and personal life. Will let you know when i come close to the 200 limit. Thanks!

TP
Trish Putnam premium
Replied on Jul 08, 2014 - 07:32

Thanks, Clyde - that's a bit of a relief. I think I could operate within that, though it may be close.

-----Original Message-----
From: "Todoist Support" <support.xxxxxxxxxx@support.todoist.com>
Sent: ‎7/‎7/‎2014 23:37
To: "trish.putnam@gmail.com" <trish.putnam@gmail.com>
Subject: Comment added to Why am I limited to 80 projects?

Todoist Support | Clyde Romo (Doist Support Staff) added a comment to question Why am I limited to 80 projects?


Hi Trish,

We have improve this since this post was made (2012) and have made it possible to create 200 projects compared to the original 80 projects limit.

Regards,

Clyde

Click this link to see it:
todoist.com/Support/show/22931/#comment_117271

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